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TechFlow

Integrates and optimizes government IT systems

General Clerk 3 - HVAC Clerical Support

Office Clerical & RecordsConfirmed live in the last 24 hours
Full-timeJacksonville, NC, USA$23.83 /hr

About the Job

Requirements

  • A high school diploma or equivalent is required.
  • At least 1–3 years of experience as a General Clerk III or in a related administrative, records management, document control, database/data-entry, engineering support, or office support position is required.
  • Each complete year of accredited college education in a related field may substitute for the equivalent number of required experience years.
  • Formal vocational or technical training in office work may be considered related experience.
  • Proficiency in Excel is required, and an Excel assessment test is required.
  • A valid driver’s license compliant with the REAL ID Act is required, or the candidate must be willing and able to obtain one.
  • The candidate must pass a pre-employment drug screening and background check.
  • U.S. citizenship is required to obtain and maintain access to military installations.
  • Effective oral and written communication skills are required.
  • Strong organizational, records management, document control, interpersonal, and administrative support skills are required.
  • Considerable knowledge of office practices, procedures, filing systems, records maintenance, and standard clerical techniques is required.
  • Proficiency with personal computers and computerized databases, particularly accurate data entry, updating, tracking, and retrieval of information, is required.
  • Working knowledge of Microsoft Office applications, including Word, Excel, Outlook, and related electronic file management tools, is required.
  • The ability to organize large volumes of paper and electronic records using consistent naming, indexing, filing, and archiving methods is required.
  • The ability to compile information from multiple sources and maintain accurate logs, spreadsheets, trackers, and reports is required.
  • Strong attention to detail and the ability to identify missing, inconsistent, or incomplete information in documents and database records are required.
  • The ability to establish priorities, manage multiple assignments, and complete recurring and time-sensitive tasks with limited supervision is required.
  • The role requires carrying objects, boxes, or printouts short distances; extensive computer use; and may require lifting and moving up to 50 pounds with assistance.
  • The role regularly requires sitting, using hands, reaching with hands and arms, talking, hearing, standing, twisting, stooping, squatting, and walking; duties may involve prolonged periods of sitting, bending, squatting, standing, twisting, or stooping.

Responsibilities

  • Establish, organize, and maintain paper and electronic filing systems for engineering, maintenance, project, service order, inspection, correspondence, and other program records.
  • Scan, name, index, file, archive, and retrieve documents.
  • Input, update, and maintain accurate information in computerized databases and tracking systems, including Maximo, Deltek, Cost Point, Microsoft Excel, and other program databases.
  • Review database entries and records for completeness, accuracy, proper identifiers, dates, signatures, and supporting documentation; correct or elevate discrepancies as appropriate.
  • Assist the Engineering Technician with collecting, organizing, researching, and retrieving technical information, equipment records, drawings, work orders, service orders, submittals, reports, estimates, and supporting documentation.
  • Assist the HVAC Manager with reports, logs, trackers, correspondence, meeting materials, schedules, status updates, and other administrative requirements.
  • Compile and organize data from databases, spreadsheets, reports, and source documents to support engineering reviews, management reports, workload tracking, and program decision-making.
  • Maintain status logs and trackers for pending documents, work items, submittals, action items, and other assignments; follow up with appropriate personnel to obtain missing or updated information.
  • Prepare, copy, scan, format, route, and distribute correspondence, reports, work packages, technical records, and other documents.
  • Maintain document version control, record retention, and orderly archiving practices.
  • Coordinate with Work Control, maintenance shops, Supply, Accounting, Engineering, supervisors, and other departments.
  • Respond to routine requests for records or information and direct technical, contractual, or management questions to the appropriate responsible employee.
  • Provide secondary administrative support for purchase requests, order status, material documentation, or related database entries when assigned.
  • Perform other related clerical, records management, database, and administrative duties as assigned to support the program.

Desired Qualifications

  • Some knowledge of building maintenance, engineering, service order, work order, project, and equipment terminology is preferred.
  • Experience supporting maintenance, facilities, engineering, or project management operations is preferred.

About the Company

TechFlow

Integrates and optimizes government IT systems

TechFlow helps government agencies modernize and maintain IT and software systems, running a nationwide field-service network to keep equipment and applications up and running. It blends systems integration with ongoing optimization, using SAFe and Agile methods to deliver software in small, tested increments. Its differentiators include employee ownership, leaders with experience from OEMs and government, and a strong focus on performance optimization and information assurance, including obtaining authority to operate (ATO) for secure apps and devices. The goal is to provide secure, reliable, and well-maintained government IT and software systems that enable missions and exceed customer expectations.

Company size
51-200
Company stage
Not listed
Total funding
Not listed
Headquarters
San Diego, CA
Founded
1995

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