Receptionist

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

RECEPTIONIST

Role Purpose

As the face of our organization, the Receptionist serves as the first point of contact for all visitors, candidates, and clients. This role is essential in creating a welcoming, professional environment while providing comprehensive administrative support to ensure smooth daily operations. You will be responsible for delivering exceptional customer service and maintaining the highest standards of hospitality and security protocols.

Key Responsibilities

Customer Service & Visitor Management

• Welcome, greet, and assist all visitors, candidates, new hires, and clients with professionalism and warmth
• Manage the visitor experience from arrival through departure, ensuring a positive impression
• Handle incoming telephone calls, emails, and general inquiries efficiently and courteously
• Administer parking arrangements for visitors and employees
• Arrange taxi services for client staff and visitors as requested
• Register and distribute documents according to local procedures

Meeting Room & Hospitality Coordination

• Book and manage onsite meeting rooms according to site procedures
• Conduct daily office checks to ensure readiness and proper setup
• Organize and deliver hospitality services including refreshment preparation and service
• Manage catering setup and clearance for meetings and events
• Ensure all meeting rooms, video conferencing facilities, and public areas meet expected standards
• Maintain awareness of room status and ensure rooms are prepared prior to bookings
• Coordinate local events as required

Security & Access Management

• Issue and manage ID and access badges for new hires, vendors, and visitors
• Maintain accurate records of all badge issuances
• Monitor and maintain badge consumables within agreed stock levels
• Uphold security sign-in protocols consistently
• Conduct site inductions for new starters
• Liaise with site managing agents and security personnel
• Maintain high level of security awareness and knowledge of emergency procedures
• Provide first-line support for employee security concerns

Administrative & Office Support

• Manage incoming and outgoing mail according to established procedures
• Coordinate office supplies ordering process
• Maintain accurate and updated seating plans
• Assist with coordination of office equipment repairs and maintenance
• Perform additional administrative tasks as needed
• Ensure detailed handover of responsibilities during absences
• Manage fleet & related admin
• Manage Mobile phone & related admin

Location:

On-site –Warsaw, POL

Job Tags:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.