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Mercury Insurance

Auto and home insurance via agents

Legal Secretary 1

Administrative SupportPosted on Nov 12
Full-timeUnited States

About the Job

Requirements

  • A high school diploma or GED is required.
  • Basic knowledge of legal terminology, discovery, pleadings, and civil court deadlines is required.
  • Ability to multitask and prioritize assignments, stay organized, follow directions, and manage details is required.
  • Typing speed of at least 60 words per minute is required.
  • Knowledge of legal terminology and legal document management, including briefs, summonses, complaints, motions, pleadings, and discovery, is required.
  • Effective oral and written communication skills, including correct grammar, spelling, and punctuation, are required.
  • Ability to compose or draft routine pleadings and correspondence is required.
  • Ability to utilize and process available resources is required.
  • Ability to accurately calendar and manage conflicts across multiple calendars is required.
  • Proficiency in Microsoft Word, Excel, and Outlook is required.

Responsibilities

  • Provide secretarial and administrative support to professional legal staff, potentially supporting up to three litigation attorneys.
  • Work closely with attorneys to draft letters and legal documents.
  • Prepare and assemble documents, including transmittal forms and envelopes, in the proper format.
  • Complete typing and word-processing assignments involving legal correspondence, pleadings, subpoenas, and related documents.
  • Prepare documents for filing with the court.
  • Produce written communications and correct and edit documents to ensure proper format and accuracy.
  • Prepare answers, cross-complaints, discovery, and pleadings as directed by the handling attorney.
  • Maintain transcripts, documents, evidence, claim records, legal documents, and case-activity records.
  • Handle files with minimal exposure and complexity, typically soft-tissue injury claims with no risk.
  • Work with attorneys to assist with workflow processes.
  • Coordinate legal services such as court reporting, copying, and delivery agencies.
  • Ensure work is prepared and submitted on time.
  • Apply understanding of court deadlines, rules of court, document-processing requirements, and office and court processes.
  • Handle routine correspondence and inquiries with attorneys, clients, adjusters, and courts through written and telephone communications.
  • Communicate with claims, opposing counsel, and clients regarding legal files.
  • Carry out daily activities logically and effectively and complete assignments promptly.
  • Schedule court reporters, expert witnesses, and other experts for testimony at depositions and trial.
  • Classify, sort, and file correspondence, articles, records, and other documents.
  • Operate standard or automated office equipment, including word processors, typewriters, transcription software, case-management software, and photocopiers.
  • Maintain attorney calendars by accurately recording court dates and appearances as directed.
  • Schedule meetings, depositions, and appointments.
  • Assemble documents, reports, and information requested for meetings.
  • Arrange meeting spaces and secure conference rooms as needed.
  • Inform participants of meeting dates, times, and locations.
  • Resolve calendar conflicts by prioritizing and coordinating rescheduling as requested.
  • Track deadlines related to appearances, daily job duties, and upcoming assignments.
  • Schedule internal conferences related to legal files.
  • Maintain job knowledge by participating in educational opportunities and reading professional publications about changes in court rules and procedures.
  • Stay current on changes in court procedures and policies.

Desired Qualifications

  • Vocational certification or training in the legal field is preferred.
  • One to two years of insurance-defense or civil-litigation experience, or relevant legal-field work experience, is preferred; an equivalent combination of education and experience is considered.
  • Knowledge of federal and state court rules and electronic filing procedures is preferred.
  • Familiarity with litigation-management software systems is preferred.
  • Flexibility to adapt and act quickly when urgent matters require it is preferred.
  • Trial experience is preferred.

About the Company

Mercury Insurance

Auto and home insurance via agents

Mercury Insurance provides auto, home, condo, renter, and business insurance through a network of local independent agents. Its products are selected with guidance from agents and include options like mechanical protection; pricing is based on multiple factors rather than a single rate. Mercury differentiates itself with an independent agency model coupled with factor-based pricing and a long-standing asset base, supporting growth across several states. Its goal is to help people reduce risk and overcome unexpected events by offering reliable coverage and timely assistance through its agent network.

Company size
1,001-5,000
Company stage
IPO
Headquarters
Brea, CA
Founded
1962

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