Document Controls Manager

Document Controls Manager

Location: Project-Based (Wisconsin, Missouri, Wyoming, Texas, and future project locations)
Employment Type: Full-Time
Work Environment: Primarily Site-Based (Long-Term Project Assignments)

Lead Information Management for Mission-Critical Infrastructure Projects

The successful delivery of hyperscale data centers depends on accurate information, disciplined document management, and effective collaboration across engineering, procurement, construction, quality, commissioning, and operations teams.

As project campuses grow in size and complexity, effective information management becomes essential to maintaining schedule certainty, quality standards, commissioning readiness, and successful project turnover.

As a Document Controls Manager with Michels Infrastructure Solutions, you will lead document management processes, information governance programs, and project-information systems supporting some of North America's largest and most complex mission-critical infrastructure projects.

Your efforts will help ensure project teams are working from accurate information, approved documentation, controlled revisions, and complete project records throughout every phase of project delivery.

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About Michels Infrastructure Solutions

Michels Infrastructure Solutions (MIS) brings together the full capabilities of the Michels Family of Companies under a Super General Contractor (Super GC) model, providing mission-critical owners and developers with a single point of accountability for every phase of project execution.

By combining self-performed specialty design, construction, and commissioning services, MIS delivers large-scale, multidisciplinary projects with greater control over safety, quality, schedule, and cost.

MIS specializes in the delivery of hyperscale data centers and mission-critical facilities, leveraging expertise across mass grading and site development, wet and dry utilities, fiber and telecommunications infrastructure, ground improvement, deep foundations, structural concrete, power infrastructure, and commissioning. Our integrated delivery approach enables customers to partner with a single-source team capable of executing some of North America's most complex and demanding infrastructure projects.

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Position Overview

As a Document Controls Manager, you will lead the development, implementation, and management of document-control systems, information-management processes, workflows, reporting systems, and governance standards supporting major hyperscale data center construction projects.

During the early phases of project development, you will support information-management activities associated with design development, permitting, utility coordination, procurement planning, engineering deliverables, and site-development documentation. As projects progress, you will oversee the flow of information supporting construction execution, quality management, commissioning activities, turnover readiness, and final project closeout.

You will be responsible for ensuring project documents, engineering deliverables, procurement records, construction documentation, quality records, commissioning packages, and turnover deliverables are properly managed, maintained, controlled, and distributed throughout the project lifecycle.

This role serves as a strategic partner to Project Management, Engineering, Procurement, Construction Operations, Project Controls, Quality, Commissioning, and Owner teams by ensuring critical information remains accurate, accessible, and audit-ready.

Success requires strong leadership, process discipline, attention to detail, organizational capabilities, and a commitment to maintaining information integrity from project kickoff through final turnover.

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Key Responsibilities

• Lead document-control and information-management activities throughout all phases of project execution.
• Develop and implement document-management procedures, workflows, standards, naming conventions, and information-governance practices.
• Manage document-control systems supporting engineering, procurement, construction, quality, commissioning, and turnover activities.
• Ensure project documentation is maintained in accordance with contractual requirements, project standards, customer requirements, and internal procedures.
• Establish drawing-control processes across civil, utility, structural, telecommunications, power, and commissioning disciplines.
• Lead document-control personnel and establish priorities, workflows, performance expectations, and reporting requirements.
• Ensure project teams are working from current approved revisions and controlled documentation.
• Support development of turnover-documentation strategies and project-record requirements from project inception through project closeout.
• Maintain accurate, organized, and audit-ready project records throughout the project lifecycle.

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What You'll Do

• Establish and manage document-control systems, processes, naming conventions, retention requirements, metadata standards, and approval workflows.
• Oversee document processing, distribution, tracking, revision control, retrieval, and archiving activities.
• Manage project documentation including:
  • Drawings
  • Specifications
  • RFIs
  • Submittals
  • Transmittals
  • Correspondence
  • Contracts
  • Procurement records
  • Permitting documentation
  • Utility-coordination records
  • Quality documentation
  • Inspection reports
  • Test reports
  • Commissioning documentation
  • Asset documentation
  • O&M manuals
  • As-built records
  • Turnover packages
• Ensure project teams are working from current and approved document revisions.
• Track review cycles, approvals, overdue items, workflow bottlenecks, and outstanding action items.
• Develop and maintain document logs, dashboards, reporting tools, compliance reports, turnover trackers, and project metrics.
• Support engineering, procurement, project controls, construction, quality, and commissioning teams with document-management requirements.
• Coordinate document exchanges between customers, engineering consultants, vendors, subcontractors, commissioning teams, and affiliated Michels companies.
• Lead document audits and quality reviews to ensure compliance with project requirements.
• Support preparation and delivery of owner turnover packages, digital project records, O&M manuals, commissioning records, and final project deliverables.
• Monitor document-control KPIs and workflow-performance metrics.
• Ensure information-management systems support project execution, turnover readiness, and long-term record retention.
• Lead continuous-improvement initiatives related to information management, document control, turnover readiness, and digital project delivery.

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Leadership & Team Development

• Lead, mentor, and develop Document Controls Engineers, Document Control Specialists, Coordinators, and project-administration personnel.
• Establish and maintain document-control standards across assigned projects.
• Promote accountability, consistency, accuracy, responsiveness, and information integrity across project teams.
• Partner with project leadership to ensure documentation requirements are incorporated into project execution strategies.
• Drive continuous process improvements that enhance efficiency, organization, compliance, collaboration, and information accessibility.

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Why Michels Infrastructure Solutions, Inc.?

• We deliver some of North America's largest and most complex hyperscale data center and mission-critical infrastructure projects.
• We leverage a unique Super GC delivery model that combines specialty construction capabilities under a single-source execution approach.
• We provide exposure to every phase of project delivery, from planning, permitting, procurement, and construction through commissioning and turnover.
• We provide opportunities to lead the information-management programs supporting nationally significant infrastructure projects.
• We are family owned and operated.
• We invest an average of $5,000 per employee per year in training and career development.
• We perform meaningful work that supports cloud computing, artificial intelligence, digital connectivity, and economic growth.
• We believe everyone is responsible for promoting safety, regardless of job title.
• We are part of the Michels Family of Companies, one of North America's largest and most diversified energy and infrastructure contractors.
• We offer opportunities for advancement across project controls, commercial management, project management, quality, procurement, information management, and operations.

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Why You?

• You like to surround yourself with dedicated, value-driven people.
• You relish new challenges and evolving technology.
• You cringe when you hear: “Because that's the way we've always done it.”
• You thrive in structured environments where organization, accuracy, and accountability matter.
• You enjoy improving processes and helping teams work more efficiently.
• You understand that accurate information is critical to successful project execution.
• You enjoy creating systems that improve collaboration, visibility, and project performance.
• You want to make your own decisions but know support is always available.
• You want your efforts noticed and your results to make a meaningful impact.
• You want to work to make a difference.

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What It Takes

• Bachelor's degree in Construction Management, Engineering, Business Administration, Information Management, Project Controls, or a related discipline and 7+ years of document control, information management, project controls, engineering support, or construction administration experience, or an equivalent combination of education and experience.
• Experience supporting large-scale civil, utility, industrial, EPC, power, mission-critical, infrastructure, or data center construction projects.
• Demonstrated experience developing and managing document-control systems, procedures, workflows, information-management programs, and reporting systems.
• Strong understanding of engineering documentation, RFIs, submittals, transmittals, procurement documentation, quality records, commissioning documentation, turnover requirements, and project-record management.
• Experience managing document-control activities throughout engineering, procurement, construction, commissioning, and project-closeout phases.
• Demonstrated leadership experience managing document-control teams or project-support personnel.
• Strong understanding of revision management, information governance, audit readiness, records management, and turnover-documentation requirements.
• Experience supporting owner turnover packages, operation and maintenance manuals, asset documentation, commissioning records, as-built development, and project closeout requirements.
• Experience supporting digital project-delivery and information-management systems preferred.
• Proficiency with Microsoft Office Suite.
• Experience with Autodesk Construction Cloud, Procore, Aconex, SharePoint, BIM 360, InEight, Unifier, Prolog, or similar information-management platforms preferred.
• Strong organizational, analytical, communication, leadership, problem-solving, and process-improvement skills.
• Ability to manage multiple priorities, stakeholders, workflows, and deadlines in a fast-paced project environment.
• Valid driver's license with an acceptable driving record.
• Ability to support long-term, site-based project assignments at hyperscale data center and mission-critical construction projects throughout North America. This position is primarily project-based, with significant collaboration occurring directly from active project sites. Initial project opportunities are expected to be located in Wisconsin, Missouri, Wyoming, and Texas, with future assignments determined by business needs and project awards.