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Ruby Hotels

European lean-luxury lifestyle hotel operator

Workspace Coordinator

Administrative SupportUpdated on Nov 11
Full-timeDüsseldorf, GermanyIn-person

About the Job

Requirements

  • Have initial experience in hospitality, gastronomy, office management, or coworking.
  • Be fluent in spoken and written German and English.
  • Be familiar with commonly used Microsoft Office programs.
  • Work independently and responsibly.
  • Manage multiple tasks and handle conflicts professionally and solution-oriented.
  • Recognize tenants' and internal employees' needs and support them.
  • Bring a hands-on approach and sustainable ideas that reduce resource use and waste.

Responsibilities

  • Serve as the first point of contact at reception for office management matters, property management, external service providers, external partners, and guests; welcome and host them.
  • Ensure smooth operational and administrative processes, answer calls, and receive, distribute, and send mail.
  • Manage purchasing, check invoices and delivery notes, digitally archive them, and conduct monthly inventory checks.
  • Maintain cleanliness, order, and upkeep throughout the workspace; organize public areas, carry out small routine cleaning tasks, and restock the coffee kitchen or vending machine.
  • Onboard new tenants and manage and organize parking tickets and key cards.
  • Prepare and follow up on meetings and events and provide support during them.
  • Organize and run regular community events as a brand ambassador.
  • Work closely with Sales and support the department, including maintaining files and preparing offer and contract documents.

About the Company

Ruby Hotels

European lean-luxury lifestyle hotel operator

Ruby Hotels operates urban lifestyle hotels and Ruby Workspaces across Europe, offering lean luxury with high-quality essentials and fewer services. Its hotels are built in prime city-center locations and often converted from offices or retail spaces, using modular construction and automated, centralized back-end processes with self-service check-in. This approach keeps costs down and spaces design-led, delivering stylish rooms with good beds and features while avoiding expensive amenities like full-service dining. The goal is to provide premium, accessible stays and flexible workspaces, and to scale the concept globally, a path evidenced by its acquisition by IHG and ongoing expansion.

Company size
201-500
Company stage
Not listed
Total funding
Not listed
Headquarters
Munich, Germany
Founded
2013

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