Human Resources Administrator

Job Title: Human Resources Administrator

Company: Loenbro, LLC
Business Unit/Department: People Operations                      
Location: Westminster, CO / On-site
Reports to:  Shared Services Manager
Employment Type: Full-Time
FLSA Classification: Non-Exempt

About Loenbro

Loenbro is a trusted, long-term construction lifecycle partner to thousands of customers across the U.S. Our market spans all industries and our service offerings include Critical Electrical, Mechanical & Structural, Soft Crafts, Inspection, Underground Maintenance and Installation, and Fabrication. Our expertise lies in simplifying the complex and establishing long-standing relationships with our partners. We have a national presence but a local approach—every customer benefits from our capabilities and our care.

At Loenbro, we don’t just offer jobs—we build careers grounded in integrity, teamwork, excellence, and purpose. Join a team where your expertise is valued, your growth is supported, and your work helps maintain and enhance the critical infrastructure that powers communities across the nation.

Job Summary

As a Human Resources (HR) Administrator at Loenbro, you’re responsible for providing centralized administrative support for employee lifecycle processes across the organization. You’ll manage HR transactions and employee records, including new hire processing, employee changes, transfers, terminations, job and title updates, and other HR-related transactions.

You’re a key resource within HR Shared Services, ensuring HR processes are completed accurately, consistently, and within established service-level expectations. You’ll partner with Onboarding, Regional HR, Payroll, Benefits, Talent Acquisition, IT HRIS, and other internal teams to resolve employee and manager requests, maintain accurate employee data, support compliance requirements, and ensure timely completion of HR processes.

The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced, high-volume environment. This role requires strong follow-through, discretion when handling confidential information, and the ability to manage multiple priorities while maintaining consistent processes and a high level of accuracy.

Role and Responsibilities

HR Administration & Employee Lifecycle

• Process and maintain accurate employee lifecycle transactions within HR systems, including new hires, transfers, employee status changes, job and title changes, organizational changes, and terminations.
• Maintain accurate employee records, HRIS data, and digital personnel files in accordance with established procedures and applicable requirements.
• Review and process Employee Change Forms and other HR documentation, ensuring required approvals and supporting documentation are complete before processing.
• Process incoming employee transfers and other employee movement transactions, ensuring employee records, organizational assignments, pay groups, job information, and related HR data are updated accurately and timely.
• Support approved organizational and employee data changes in coordination with the Shared Services Manager, Regional HR, Payroll, HRIS, and other appropriate teams.

HR Shared Services & Employee Support

• Manage and respond to HR Shared Services inquiries through the designated HR inbox and other service channels, providing timely and accurate administrative support to employees and managers.
• Respond to routine questions regarding HR processes, employee records, timekeeping, payroll processes, leave, policies, and other HR-related administrative matters, escalating complex or sensitive issues to the appropriate HR function.
• Maintain established service-level standards and proactively communicate when requests require additional information, approval, or support from another HR function.

HR Data, Compliance & Auditing

• Conduct routine audits of employee records and HRIS data to identify and correct discrepancies, missing information, or incomplete transactions.
• Ensure HR documentation and employee records are maintained accurately, securely, and in accordance with company policies and applicable requirements.
• Support internal audits, reporting, and compliance initiatives by providing accurate employee data and documentation as requested.
• Maintain confidentiality and exercise appropriate discretion when handling employee information, compensation data, personnel records, and other sensitive HR information.

Cross-Functional Coordination

• Partner with Onboarding Coordinators to ensure accurate and timely transition of new hires from the onboarding process into ongoing HR administration.
• Partner with Regional HR, Payroll, Benefits, Talent Acquisition, HRIS, and other internal teams to resolve HR transactions, employee requests, and data discrepancies.
• Coordinate with the Shared Services Manager and Regional HR on approved employee changes requiring additional review, approval, or specialized support.
• Identify recurring issues, process gaps, and opportunities for improved efficiency and consistency within HR Shared Services.
• Support the development and maintenance of standardized HR procedures, workflows, and documentation across regions and operating companies.
• Perform other HR administrative duties and projects assigned.

Skills

• Strong organizational skills and attention to detail, with demonstrated ability to manage multiple transactions, deadlines, and priorities while maintaining accuracy.
• Strong data entry and document management skills, with the ability to maintain accurate and confidential employee records.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Ability to learn and effectively use Human Resource Information System (HRIS), payroll, applicant tracking, and other business systems.
• Demonstrated ability to handle sensitive and confidential information with discretion and professionalism.
• Strong written and verbal communication skills, with the ability to work effectively with employees, managers, and internal HR teams.
• Ability to work effectively in a fast-paced, high-volume environment while meeting established service-level expectations and deadlines.
• Experience working with HRIS and payroll systems, preferably in a multi-site or multi-entity organization.
• Experience processing high-volume HR transactions or supporting a centralized HR/Shared Services environment.
• Working knowledge of HR policies, employment practices, payroll processes, and applicable employment regulations.
• Previous experience in construction, engineering, industrial, data center, or other project-based environments.

Qualifications

Required: 

• 2+ years of experience in HR administration, HR operations, recruiting/onboarding, payroll administration, or a related administrative role.

Preferred: 

• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field.
• HR certification such as Professional in HR (PHR), Society for HR Management Certified Professional (SHRM-CP), or equivalent.

Physical Demands and Work Environment

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

• Work is primarily performed in a professional office or home-office setting with a generally moderate noise level.
• Regular interaction with candidates, hiring managers, Talent Acquisition, HR, and other internal teams through email, telephone, video conferencing, and other communication platforms.
• Ability to work on the assigned schedule and adjust working hours as reasonably necessary to support business needs, candidate communications, and onboarding deadlines.

Physical Demands:

• Regularly required to sit, use a computer and keyboard, communicate by telephone and video conference, and perform other routine office-related activities.
• Ability to occasionally lift or move typical office materials and equipment as needed.

This role requires compliance with all applicable safety regulations, personal protective equipment (PPE) requirements, and Loenbro's Environmental Health and Safety (EH&S) policies.

Benefits

Loenbro offers a competitive salary, comprehensive benefits package, and rewards to those who join our team:

• Medical, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid time off (PTO) and holiday pay
• Life and disability insurance
• Professional development and training opportunities
• Employee assistance program (EAP)

Benefits eligibility may vary based on employment classification and hours worked.

Guided by Core Values (LEAD), grounded in grit and a commitment to excellence, Loenbro betters our families, customers, and local communities. If you’re ready to be part of a company that LEADS by:

• Living with Integrity
• Exceeding Expectations
• Acting with Urgency
• Delivering Excellence

…we want to hear from you.

Loenbro is an Equal Opportunity Employer