Tender & Proposal Associate

Job Summary

Provide administrative and coordination support throughout the tender and proposal lifecycle. Responsible for document control, tender tracking, client registrations, proposal compilation, and maintaining accurate records within approved systems and repositories.

Qualifications

• · Ability to maintain accurate documentation and version control.
• · Experience coordinating meetings and supporting proposal submissions.
• · Understanding of administrative tender processes and compliance requirements.
• · Strong organizational skills and commitment to quality.
• · Ability to work within defined governance frameworks.
• · Willingness to travel up to 10%.

Requirements

• · High School Diploma, technical certificate, or equivalent required.
• · 0-2 years of experience in administrative support, document control, data entry, customer onboarding, commercial support, or related functions.
• · Strong attention to detail and document management capabilities.
• · Ability to manage multiple tasks and meet deadlines.
• · Strong written and verbal communication skills in English and Spanish.
• · Proficiency with Microsoft 365 applications.
• · Ability to work effectively in a team-based environment.
• · Experience maintaining records and coordinating stakeholders.

Preferred Requirements

• · Studies toward a degree in Business, Administration, Finance, or related field.
• · Salesforce experience.
• · Exposure to proposal management platforms.
• · Energy, Oilfield Services, or regulated industry experience.
• · Portuguese language skills.