S

SSOE Group

Global architecture, engineering, planning, environmental consulting

Project Management Assistant - Architecture Group

Full-TimeDeadline 10/4/27
$50k - $60k/yr
Entry
Bachelor's, Associate's
Birmingham, AL, USA
In Person
Administrative & Executive AssistanceAdministrative Support

About the job

Requirements
  • An associate or bachelor's degree in a business-related field, or a high school diploma with at least two years of direct experience with data entry and various computer systems and software packages or programs.
  • Good verbal and written communication skills.
  • Strong organizational skills and the ability to work in a deadline-oriented environment.
  • A valid driver's license is required, though it may be waived for international assignments.
Responsibilities
  • Assist Project Managers with day-to-day administrative tasks.
  • Establish and maintain project filing systems, including design and central project correspondence files.
  • Perform light typing assignments, including transmittals, envelopes, labels, contracts, and forms, in coordination with Information Processing; provide backup support to Information and Specification Processing as needed.
  • Coordinate printing, updating, and distribution of scope-of-work manuals and detail books for appropriate branch offices, as well as inter-branch communications for multi-branch projects.
  • Coordinate bulletin and addendum assembly, printing, and processing; coordinate printing, assembly, and distribution of construction documents issued for bids; and coordinate title blocks for consistency.
  • Handle telephone communication with external customers regarding construction document distribution and respond to or initiate inquiries from internal and external customers.
  • Assist with preparing permits and applications, including sealing or stamping drawings, for approvals and submittals.
  • Set up and assist with maintaining project schedules, spreadsheets, construction cost estimates, databases, and reports.
  • Attend administration meetings and, as needed, project meetings including start-up meetings.
  • Administer document-transfer procedures and work with Project Managers to screen and prepare job files for archiving and communicate those procedures.
  • Arrange lunch and refreshments or prepare conference rooms for meetings as needed.
  • Receive, process, and distribute interoffice correspondence and incoming mail relating to project management; assist Project Managers with coordinating and delivering outgoing mail, such as faxes.
  • Initiate team coordination memos to communicate project issues or coordination problems as needed.
  • Assist with training new Project Management Assistants or new project team members on SSOE and customer-specific procedures as needed.
  • Travel to SSOE branch offices or customer facilities for coordination or training as needed; occasional travel may be required.

About the company

S

SSOE Group

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Website

SSOE Group coordinates architecture, engineering, planning, and environmental consulting to deliver projects from concept through construction, handling FEL through EPCM. It operates as a full-service project delivery platform that integrates design, procurement, and construction management under project fees, aiming to maximize value with about 95% of fees returned as project savings in recent years. The firm differentiates itself with long-term client relationships, a broad sector mix (healthcare, commercial, energy, food & beverage), and a strong focus on consistent, high-quality client service. Its goal is to provide clear value and reliable, end-to-end project delivery that leads to client satisfaction and lasting partnerships.

Company Size

1,001-5,000

Company Stage

Growth Equity (Non-Venture Capital)

Total Funding

$9.6M

Headquarters

Toledo, Ohio

Founded

1948

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Simplify Jobs

Simplify's Take

What believers are saying

  • September 2026 added Charles Jabara to expand life sciences across Phoenix and the Southwest.
  • April 2026 Phoenix office formalized a 60-person local presence and faster regional hiring.
  • Great Place to Work certification across U.S., Mexico, and India supports recruiting and retention.

What critics are saying

  • January 2027 CEO handoff from DiPofi to Brogley risks client churn and delayed decisions.
  • SSOE's manufacturing-heavy portfolio ties revenue to semiconductor, battery, and glass capital spending cycles.
  • A failed transition could trigger partner departures and erode SSOE's referral engine.

What makes SSOE Group unique

  • Nearly 80 years of AEC delivery across 40 countries gives SSOE deep process credibility.
  • Autodesk Construction Cloud is SSOE's enterprise-wide delivery platform, strengthening repeatable execution.
  • Brogley's internal promotion preserves client relationships while keeping culture intact through January 2027.

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Benefits

  • Health Insurance
  • Dental Insurance
  • Vision Insurance
  • Life Insurance
  • 401(k) Retirement Plan
  • 401(k) Company Match
  • Paid Vacation
  • Paid Holidays
  • Professional Development Budget

Growth & Insights and Company News

Headcount

6 month growth

8%

1 year growth

8%

2 year growth

8%
SSOE
Sep 23rd, 2026
SSOE names Greg Brogley CEO-Elect and President.

SSOE names Greg Brogley CEO-Elect and President. Longtime leader will assume responsibility for day-to-day operations in January 2027 as part of a planned leadership transition TOLEDO, Ohio - September 23, 2026 - SSOE Group, a global architecture and engineering firm, announced that Greg Brogley, PE, PMP, has been selected as the company's next Chief Executive Officer. Brogley will serve as CEO-Elect and President effective October 4, 2026, and will assume responsibility for the firm's day-to-day operations beginning in January 2027. Current CEO Vince DiPofi will remain with SSOE and work closely with Brogley throughout the transition, continuing to provide leadership and support the transfer of critical knowledge and relationships. This planned, collaborative approach is designed to provide continuity for clients and partners and maintain business momentum. "Greg distinguished himself through his ability to unite people around a vision, execute strategy with discipline, and position SSOE for long-term growth while preserving the culture that makes us unique," said Robin Whitney, Chair of SSOE's Board of Directors. "His deep understanding of our business, our clients, and the demands shaping their industries makes him the right leader to guide SSOE through its next chapter." Brogley has nearly three decades of experience with SSOE. He joined the firm in 1998 and has held a series of leadership roles, most recently serving as Executive Vice President, Facilities Operations Manager, and Vice-Chair of the SSOE Board of Directors. Throughout his career, he has led major business units, strengthened client relationships and strategic partnerships, developed talent, and advanced growth initiatives that expanded SSOE's ability to serve clients across markets. He holds a Bachelor of Science in Civil Engineering from the University of Toledo. "Leading SSOE has been one of the greatest privileges of my professional life," said DiPofi. "Greg understands our business, values our culture, and has earned the trust and respect of our employees and clients. I have complete confidence in his leadership and look forward to supporting a smooth transition as SSOE continues building on its strong foundation." As CEO, Brogley will focus on strengthening alignment across the firm to give clients more consistent access to SSOE's expertise, preserving SSOE's flexible project delivery approach while leveraging technology to enhance it, and reinforcing the technical excellence and trusted partnerships clients rely on to advance their business objectives. "I am honored by the Board's confidence and excited by the opportunity to lead SSOE," said Brogley. "Our priority throughout this transition will be continuity for our clients and partners. Clients can expect consistency in the teams, technical rigor, and commitment to delivery they rely on today, strengthened by continued investment in collaboration and capabilities that help advance their business objectives." About SSOE Group As an internationally ranked architecture and engineering firm, SSOE is known for delivering unparalleled client value that advances the AEC industry. They have been named a "Great Workplace" (Great Place to Work(R), a Fortune Best Workplace in Consulting & Professional Services(TM), and one of the "Best AEC Firms to Work For" (BD+C). Over the company's 77-year history, it has earned a reputation for providing quality project solutions to high-tech and general manufacturing clients in the semiconductor, automotive, battery, food, chemical, and glass industries. SSOE also provides forward-thinking design across healthcare and general building sectors such as corporate workplace, education, and judicial - with projects completed in 40 countries. Visit www.ssoe.com for additional information and career opportunities. Media Contact: Betsy Hurner (419) 255.3830 (419) 205.3757 cell [email protected]

University of Toledo
Sep 22nd, 2026
College of Engineering to host more than 170 companies for Fall Career Expo on Thursday.

College of Engineering to host more than 170 companies for Fall Career Expo on Thursday. By Nicki Gorny The University of Toledo College of Engineering will host more than 170 companies for its Fall Engineering Career Expo on Thursday, Sept. 24. UToledo's College of Engineering is one of only eight in the country with an integrated cooperative education program, ensuring that engineering science students graduate with a full year of relevant work experience on their resume. Its semiannual career expos support students seeking these co-ops, as well as students and alumni seeking post-graduation employment. A student networks with a company representative at the Spring Career Expo. The College of Engineering hosts semiannual career expos to support students seeking co-ops, as well as students and alumni seeking post-graduation employment. Approximately 800 students and alumni are expected to network with company representatives at the upcoming expo, which is slated from 9 a.m. to noon in Savage Arena. "The stellar reputation of our co-op program is one of the reasons that students come to The University of Toledo College of Engineering - and one of the reasons that companies list us as one of their target universities," said Geoffrey Humphrys, the assistant director of the Shah Center for Engineering Career Development. "The Engineering Career Expo is one of the most effective platforms for our talented engineering students and graduates to connect and network with our highly committed employers and alumni. Our students are working literally all over the world and truly making an impact on the global economy." The college's long-standing co-op program supports a new experience-based learning initiative being rolled out across the University. Applied Skills for Career Experience, Networking and Development (ASCEND) ensures that all incoming undergraduate students, regardless of major, will engage in an experience-based learning opportunity before they earn their degree, setting them up for success in careers in a wide variety of industries. The College of Engineering counts 27 corporate partners that routinely welcome cohorts of students for co-ops. Several corporate partners are set to participate in the Fall Engineering Expo, including Cenovus Energy, Douglas Co., First Solar, Libbey, Lincoln Electric, Matrix Technologies, Nexus Engineering Group, North Star BlueScope Steel, NSG/Pilkington North America, PCC Airfoils, Rudolph Libbe and SSOE plus four companies on the Fortune 500: Dana Inc., Marathon Petroleum, Owens Corning and Vistra. Schaeffler Group, a global automotive and industrial supplier with a facility in Wooster, Ohio, is also set to participate alongside additional companies including Applied Environmental Solutions, Cook Medical, Midmark Corp., Monroe Environmental, Steris Endoscopy, Toledo Refining Co. and USG. "Along with providing a great engineering education, The University of Toledo is one of the best schools for employers to secure co-op opportunities throughout the year," said Scott Schrader, director of industrial engineering at Schaeffler Group. "UToledo offers a three-semester rotation program that only a few other universities in the country have implemented. Personally, I've struggled to find co-op opportunities outside of the summer semester, but UToledo's program is designed to support both students and employers in maximizing the learning experience." Blake Liffick, a senior studying chemical engineering, is among the students who have benefited from the Engineering Career Expos. "As a freshman attending the career expo for the first time, I felt overwhelmed and unsure of how to approach employers - especially without any prior work experience," Liffick recalled. "I worried I wouldn't have much to offer. But I quickly discovered that the true value of the expo lies in building connections. One conversation I had that day led to a co-op opportunity the following year, and eventually two more rotations with the same company." Liffick recently accepted a full-time position at the company where he completed his co-ops. He's set to launch his career following his anticipated graduation in December. "The University of Toledo College of Engineering provides a powerful platform for students to network," he said. "And for many - including myself - it becomes a pivotal step toward launching a successful career." Photo Caption: A student networks with a company representative at the Spring Career Expo. The College of Engineering hosts semiannual career expos to support students seeking co-ops, as well as students and alumni seeking post-graduation employment.

SSOE
Sep 9th, 2026
SSOE Group welcomes Principal Business Leader Charles Jabara.

SSOE Group welcomes Principal Business Leader Charles Jabara. PHEONIX, Arizona, September 9, 2026 - SSOE Group, an internationally ranked architecture and engineering firm, announced today that Charles Jabara has joined the firm as a Principal Business Leader overseeing the Life Sciences sector. Life Sciences is a broad, recognized sector that includes pharmaceutical and biotechnology companies, as well as biomedical, diagnostic, clinical, and research laboratories. Based in Phoenix, Charles will also help strengthen SSOE's presence in the Southwest by providing leadership to support the continued growth of the Phoenix office, while advancing the firm's relationships with life sciences clients nationwide. Charles brings experience spanning advanced manufacturing, life sciences, design and construction, facilities planning, operations, and project management. His background combines strategic business development with a practical understanding of the execution demands facing life sciences clients as they develop, expand, modernize, and bring regulated facilities online. "Charles brings a valuable combination of market knowledge, client perspective, and project-delivery experience to SSOE," said Matt Oberts, Chief Operating Officer. "As life sciences companies continue to invest in research, manufacturing capacity, and more flexible, resilient operations, our clients need partners who understand both their business objectives and the complexity of delivering compliant and efficient facilities. Charles will help strengthen those relationships and advance our growth in this important market." In addition to his Project Management Professional (PMP) certification, Charles also holds a Lean Six Sigma Black Belt, OSHA 30-hour, Process Hazardous Assessment (PHA) & HAZWOPER 40-hour, and IOSH Managing Safely certifications. He brings industry engagement and relationship-building experience through his involvement as a Board Member of the International Society for Pharmaceutical Engineering's Southwest Chapter, where he supports membership and networking activities. In his new role, Charles will lead SSOE's efforts to expand its presence in the life sciences sector by connecting clients with the firm's integrated architecture, engineering, program management, commissioning, and qualification capabilities. He will focus on supporting pharmaceutical and biotechnology companies, as well as biomedical, diagnostic, clinical, and research laboratories, across the facility lifecycle - from research and development environments and pilot-scale operations to cGMP manufacturing, sterile processing, laboratories, cleanrooms, utilities, packaging, and supporting infrastructure. "SSOE has the multidisciplinary technical depth and collaborative approach life sciences clients need to move complex projects forward," said Matt Bierschbach, Principal Division Manager. "Charles understands the challenges clients face around speed-to-market, operational reliability, compliance, safety, and long-term flexibility. His perspective will help us continue growing our life sciences practice that delivers value from early strategy through startup and ongoing operations." SSOE's life sciences growth strategy is focused on helping clients bring safe, high-quality products to market through facilities engineered for regulatory compliance, operational performance, and long-term adaptability. Building on its process engineering strength, SSOE is expanding integrated expertise across architecture, engineering, automation, program management, commissioning, and qualification to support projects from research and scale-up through cGMP manufacturing and ongoing operations. This coordinated approach brings process, facility, utility, and compliance requirements together from the outset - supporting cleanrooms and controlled environments, process and bulk-chemical distribution, high-purity water and wastewater systems, specialized ventilation, process utilities, electrical and controls infrastructure, and hazardous-material and code compliance. By aligning every discipline around the manufacturing process and the client's business objectives, SSOE helps create resilient, efficient facilities that can respond to evolving products, technologies, and regulatory expectations. About SSOE Group As an internationally ranked architecture and engineering firm, SSOE is known for delivering unparalleled client value that advances the AEC industry. They have been named a "Great Workplace" (Great Place to Work(R), a Fortune Best Workplace in Consulting & Professional Services(TM), and one of the "Best AEC Firms to Work For" (BD+C). Over the company's 77-year history, it has earned a reputation for providing quality project solutions to high-tech and general manufacturing clients in the semiconductor, automotive, battery, food, chemical, and glass industries. SSOE also provides forward-thinking design across healthcare and general building sectors such as corporate workplace, education, and judicial - with projects completed in 40 countries. Visit www.ssoe.com for additional information and career opportunities. Media Contact: Betsy Hurner (419) 255.3830 (419) 205.3757 cell [email protected]

SSOE
Sep 1st, 2026
SSOE's glass experts to attend, exhibit, and present at the 87th Annual Glass Problems Conference in the Glass City.

SSOE's glass experts to attend, exhibit, and present at the 87th Annual Glass Problems Conference in the Glass City. TOLEDO, Ohio, September 1, 2026 - SSOE Group (www.ssoe.com), an internationally ranked architecture and engineering firm, announced that its glass industry experts will attend, exhibit, and present at the 87th Annual Glass Problems Conference and Symposium from September 14-17, 2026, at the Glass City Center in Toledo, Ohio. The conference is organized by the Glass Manufacturing Industry Council and Alfred University and endorsed by The American Ceramic Society. A leader in the glass and manufacturing industries, SSOE is ranked the #2 Manufacturing Design Firm by Engineering News-Record. Its glass experience spans over six decades and five continents, working with glass manufacturers on every type of glass plant project including batch house, furnace, production line, packaging, utilities, and environmental projects. From container glass to specialty glass, fiberglass, and float glass, SSOE's experienced staff apply their knowledge and familiarity to develop innovative solutions for their clients. Throughout the conference at Booth #69, SSOE will showcase how its multidisciplinary teams support glass manufacturers across the full lifecycle of facility and process projects, from feasibility and front-end planning through detailed design, construction, commissioning, and operation. The firm will also host evening hospitality at Booth HB13, welcoming clients, partners, and industry professionals to the Glass City and the home of SSOE's world headquarters. SSOE's Electrical Department Manager Michael Mitchell, PE presents alongside Senior Applications Engineer Stan Rutkowski of RoMan Manufacturing, Wednesday September 16, 2026 at 2:00- 2:30 p.m. Their session, "Adding Electrical Boost to a Furnace: From Concept to Operation," will explore the practical considerations glass manufacturers face when increasing electrical usage in an existing furnace. As glass manufacturers evaluate electrification as a way to increase production, improve efficiency, and respond to evolving energy and carbon considerations, electric boost offers a proven path forward. By delivering electrical energy directly through molten glass, electric boost can supplement traditional combustion systems and, in some cases, provide a significant share of a furnace's total energy input with hybrid designs achieving an electric share of 60% to 80%. While electric boost is established technology, successful implementation depends on disciplined engineering, early coordination, and execution across the entire facility. Mitchell and Rutkowski will take attendees beyond the technology itself to examine the engineering required to take an electric boost project from concept to operation. Their discussion will address the practical realities of implementation, including the business case, infrastructure planning, operational impacts, and safety considerations that can influence project success. "Adding electric boost is much more than installing electrodes in a furnace," said Mitchell. "The electrical, utility, mechanical, controls, and safety systems are all interconnected. Understanding those dependencies early allows manufacturers to make better-informed decisions to reduce risk, control costs, and establish a realistic path from feasibility through startup." About The Annual Glass Problems Conference and Symposium This conference is the premier U.S. event in the glass manufacturing industry. It brings together decision-makers, managers, and engineers from glass manufacturing companies working in batch, development, energy, Research and Development (R&D), furnace technology, sourcing, logistics, sales, sustainability, and more to address real-world manufacturing issues and solutions. About SSOE Group As an internationally ranked architecture and engineering firm, SSOE is known for delivering unparalleled client value that advances the AEC industry. They have been named a "Great Workplace" (Great Place to Work(R), a Fortune Best Workplace in Consulting & Professional Services(TM), and one of the "Best AEC Firms to Work For" (BD+C). Over the company's 77-year history, it has earned a reputation for providing quality project solutions to high-tech and general manufacturing clients in the semiconductor, automotive, battery, food, chemical, and glass industries. SSOE also provides forward-thinking design across healthcare and general building sectors such as corporate workplace, education, and judicial - with projects completed in 40 countries. Visit www.ssoe.com for additional information and career opportunities. Media Contact: Betsy Hurner (419) 255.3830 (419) 205.3757 cell [email protected]

Toledo.com
Aug 19th, 2026
SSOE named exclusive Legacy Sponsor of 2026 Generational Differences in the Workplace Conference.

SSOE named exclusive Legacy Sponsor of 2026 Generational Differences in the Workplace Conference. Leading Architecture and Engineering Firm Demonstrates Commitment to Collaboration, Innovation and Building Stronger Multigenerational Workplaces PERRYSBURG, Ohio - Organizers of the 2026 Generational Differences in the Workplace Conference are proud to announce SSOE as the event's exclusive Legacy Sponsor, the conference's highest level of sponsorship. The Generational Differences in the Workplace Conference will take place Friday, October 30, 2026, at the Hilton Garden Inn in Perrysburg, Ohio, bringing together business leaders, human resource professionals, managers, emerging professionals, community partners and workplace teams for a day focused on strengthening collaboration across generations. SSOE's commitment as Legacy Sponsor represents a significant investment in the conference and its mission to help organizations better understand, engage and lead today's increasingly multigenerational workforce. "We are incredibly grateful to SSOE for stepping forward as our Legacy Sponsor," said Dr. Willie McKether, President of WLM Cultural Communications and conference presenter. "This level of support goes far beyond sponsorship. It demonstrates a commitment to the people who make organizations successful and to building workplaces where different perspectives, experiences and generations can work together effectively. SSOE understands that collaboration is essential to building the future, and that makes them an ideal partner for this conference." At SSOE, collaboration and innovation are central to the company's approach to designing and building the future. As internationally ranked architects and engineers, SSOE embraces complex challenges and brings people, expertise and ideas together to create meaningful solutions. That philosophy closely aligns with the purpose of the Generational Differences in the Workplace Conference: helping organizations move beyond generational stereotypes and turn workforce differences into opportunities for stronger communication, leadership, engagement and performance. Today's workplaces can include employees from several generations working side by side, each shaped by different experiences, expectations, communication preferences and definitions of success. The conference will help leaders better understand those differences and provide practical strategies for creating workplaces where employees across generations can contribute, collaborate and thrive. The event will feature nationally recognized generational leadership expert Dr. Tim Elmore, Founder of Growing Leaders, as keynote speaker, along with Dr. Willie McKether, a business anthropologist whose work examines generational differences through the lens of culture and organizational performance. Conference discussions will address topics including: * Why generational values and differences matter in today's workplace * What leaders can do now to create greater workplace harmony * Understanding generational communication styles * Strategies for improving organizational and bottom-line performance * Employee engagement and retention * Leadership development and knowledge transfer * Building stronger cross-generational teams "Organizations are navigating one of the most significant workforce transitions we have seen," McKether said. "The companies that succeed will be those that learn how to translate across generations rather than expecting everyone to think, communicate and work in exactly the same way. SSOE's support helps us bring that conversation to leaders throughout Northwest Ohio and beyond." As the conference's exclusive Legacy Sponsor, SSOE will receive premier recognition throughout the event and conference communications, reflecting the company's leadership-level commitment to advancing the conversation around the future of work. Conference organizers extend their sincere appreciation to SSOE for helping make this important regional workforce event possible. About SSOE At SSOE, Toledo is designing and building the future, today. SSOE is an internationally ranked architecture and engineering firm whose professionals thrive on challenge, embrace innovation and believe collaboration powers progress. Together with its clients and partners, SSOE is committed to building great things and creating solutions for the future. About the Generational Differences in the Workplace Conference The Generational Differences in the Workplace Conference brings professionals at every career stage together to move beyond age-based stereotypes and unlock the value of cross-generational collaboration. Through expert insights, real-world discussion and actionable strategies, attendees will explore ways to reduce workplace conflict, strengthen employee engagement and retention, support knowledge transfer, develop future leaders and build more adaptable organizations. The conference will be held October 30, 2026, from 8:30 a.m. to 4:30 p.m. at the Hilton Garden Inn in Perrysburg, Ohio. For conference information, registration and sponsorship opportunities, visit: generationaldifferencesconference.com MEDIA CONTACT Generational Differences in the Workplace Conference Melissa Gorris WLM Cultural Communications Phone: 949-697-8176 Email: [email protected]