Research Projects Coordinator

Discover Vanderbilt Health: With eight hospitals and over 180 clinics, we are the region’s largest comprehensive academic health system. Vanderbilt Health has a long tradition of providing world-class care to the people of the Mid-South, living out our mission of moving medicine forward through preeminent programs in patient care, education and research. Here you’ll find a spirit of collaboration and a supportive community where your expertise is valued, your knowledge expanded and your uniqueness celebrated. We are committed to fostering an environment where talented, compassionate people are united in bringing the most advanced care to our neighbors throughout the region.

Organization:

VICTR

Job Summary:

This is a full-time/exempt term position lasting six months to one year.

As a Research Projects Coordinator, you will play a key role in supporting research projects in health services research, public health, epidemiology, medicine, health policy, or related disciplines, with some guidance. Responsibilities may include project coordination, literature searches, information collection, and report preparation. This role provides general project support and coordinates dissemination of information.

Your day-to-day duties/tasks will consist of:
Coordinating research activities, including outreach, researcher support, and administrative operations.
Managing research databases, tracking study metrics, and ensuring data quality.
Developing and maintaining REDCap projects, surveys, and reports.
Supporting implementation and improvement of operational workflows and standard operating procedures.
Collaborating with investigators, research staff, program leadership, and external partners to support program goals.
Assisting with special projects, process improvement initiatives, and new program launches.
Troubleshooting operational issues and identifying opportunities to improve efficiency and participant experience.
Supporting multiple concurrent projects and adapting to evolving program priorities.

REQUIRED:
Bachelor’s degree (or equivalent experience)
2 years of relevant experience

PREFERRED QUALIFICATIONS:
Master’s degree in Public Health, Clinical Research, Health Sciences, Epidemiology, Healthcare Administration, or a related field preferred.
Demonstrated experience coordinating multiple research studies, projects, or operational initiatives simultaneously.
Strong problem-solving skills with the ability to identify process gaps, recommend solutions, and drive issues to resolution independently.
Proven ability to work effectively within multidisciplinary teams and build collaborative relationships with investigators, participants, clinical staff, and external partners.
Strong interest in continuous learning, professional development, and expanding responsibilities in a dynamic research environment.
Advanced REDCap experience, including survey development, database design, reporting, data quality management, and troubleshooting.
Experience developing, implementing, and improving research workflows, standard operating procedures (SOPs), and operational processes.
Excellent organizational and time management skills, with the ability to prioritize competing demands while maintaining attention to detail.
Experience in participant-facing research, clinical research coordination, public health programs, or large-scale research initiatives preferred.
Knowledge of human subjects research regulations, Good Clinical Practice (GCP), and research compliance requirements.

Ideal Candidate Profile
A proactive, resourceful problem solver who thrives in a fast-paced environment, enjoys working across multiple projects, collaborates effectively with diverse teams, embraces new challenges, and is eager to continuously learn and grow within a cutting-edge research program.

Schedule/Work Location
This position will work Monday–Friday during standard daytime business hours and offers the flexibility to work remotely.

About the Department
The Vanderbilt Institute for Clinical & Translational Research (VICTR) is Vanderbilt’s virtual home for clinical and translational research. Supported by Vanderbilt University Medical Center’s Office of Research and the NIH-sponsored Clinical and Translational Service Award (CTSA), the mission of the institute is to transform the way ideas and research discoveries make their way from origin to patient care. VICTR helps researchers and clinicians do their jobs better by providing tools and support to improve the quality of research, publications, grant writing, and training for future doctors and researchers. For more information, please visit https://victr.vumc.org/.

Top 3 selling points
Meaningful Impact on Cutting-Edge Research
Contribute to the NIH-funded All of Us Research Program, a nationally recognized initiative advancing precision medicine and helping shape the future of healthcare through innovative, participant-centered research.

Fast-Paced, Dynamic Environment with Broad Learning Opportunities
Work in a highly collaborative and multidisciplinary environment alongside clinicians, researchers, operations teams, informaticians, community engagement specialists, and national program partners. The role offers exposure to a wide range of research operations, participant engagement, data collection, regulatory activities, and program initiatives, providing continuous opportunities to learn and develop new skills.

Strong Growth and Career Development Potential
As a large and evolving research program, All of Us offers opportunities to expand into multiple areas of research operations and leadership. Team members can gain experience across participant recruitment, retention, biospecimen collection, regulatory compliance, data management, project coordination, and program operations, creating a strong foundation for long-term career growth in clinical and translational research.
This is a term position. A Term position is a staff position that exists for a period longer than six months but is not expected to last beyond one year. Although a position may exist for a specified or indefinite period, staff who accept term positions are not guaranteed employment for the entire period; they are employed for indefinite periods within the limit of the appointment. There are no guarantees of continued employment, either within the term or when the term ends.

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KEY RESPONSIBILITIES
• Supports research investigators and senior research staff.
• Supports collaboration between team members, both internal and external to the project.
• Prepares and executes portions of research projects in the areas of health and social science. Uses external resources to supplement, organize, and contribute to tasks.
• The responsibilities listed are a general overview of the position and additional duties may be assigned.

TECHNICAL CAPABILITIES
• Presentation Skills (Novice): The ability to prepare effective presentations in content and function, able to speak competently to the level of the audience.
• Data Analysis (Novice): The ability to analyze data in an accurate manner.
• Study Design & Conduct (Novice): Applies qualitative and quantitative research methods to perform preparatory, regulatory, and analytic tasking within the life cycle of a study.
• Research Administration (Fundamental Awareness): Knowledgeable on all phases in the lifecycle of a sponsored research project. Well versed in and able to assist researchers in reducing compliance risks and assisting in routine and specialized processes.
• Data Management (Novice): Interpreting, analyzing and organizing reports and metrics.

Required Skills

• Master's Degree Preferred

• 2+ Years of Experience in a Research Environment Preferred

• Excellent written and oral communication skills

• Excellent organizational skills

• Excellent interpersonal skills

• Excellent critical thinking skills

• Detail oriented

Additional Information:

This is a term position. A Term position is a staff position that exists for a period longer than six months but is not expected to last beyond one year. Although a position may exist for a specified or indefinite period, staff who accept term positions are not guaranteed employment for the entire period; they are employed for indefinite periods within the limit of the appointment. There are no guarantees of continued employment, either within the term or when the term ends.  This position may also have the opportunity to work remotely.

Core Accountabilities:

Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance. Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment. Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area. Team Interaction: Provides informal guidance and support to team members.

Core Capabilities :

Supporting Colleagues:- Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas.- Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.- Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences. Delivering Excellent Services:- Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.- Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.- Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.- Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.- Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.- Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation:- Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.- Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.- Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Position Qualifications:

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This role offers the opportunity to make a meaningful impact within Vanderbilt Health, supported by a comprehensive benefits package which may include health, disability, retirement and/or wellness offerings to enhance your well-being and professional growth.

Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity.  EOE/Vets/Disabled.