Extension Office Aide

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Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today! 

At the University of Wyoming, we are committed to creating a supportive and enriching workplace. 

The position is 5 hours per week, on average, at $18.00 per hour.

We are looking for someone who is reliable, professional, courteous, and comfortable using basic computer programs, and willing to learn. While the hours are limited, this position provides an opportunity to contribute to the work of UW Extension and support the staff who serve communities across northeast Wyoming.

JOB TITLE:   Part-time Office Associate - Crook County Extension

JOB PURPOSE: Perform basic, routine clerical duties

RESPONSIBILITIES:

• Perform miscellaneous job-related duties as assigned.
• Provide program & educator support and office management. 
• Receive walk-in visitors and direct to appropriate person; answer and direct phone calls; take & deliver messages; respond to mailed and emailed inquiries from clients. Inquiries are most commonly about 4-H, pesticide safety exams, pressure-cooker testing, horticulture, and agriculture.  
• Perform basic records maintenance: perform routine record keeping; compile, search, number and purge information and documents according to established rules and procedures.
• Provide accounting/billing support adhering to university and county accounting/financial policies. 
• Sort mail, assist with bulk mailing projects; sort, deliver or pick up printed matter for distribution, maintain directories and mailing lists. 
• Provide support for marketing publications including flyers, brochures, postcards, newsletters, and distribution of materials. Might be asked to create and maintain websites and social media sites, marketing displays, and event calendar(s). 

SUPPLEMENTAL FUNCTIONS:

• Assist with revision of forms and office procedures. 
• Maintain 4-H enrollment database including data entry/reports.
• Take, prepare, and maintain minutes for office team meetings.
• Assist with 4-H events as required.

COMPETENCIES:

• Ability to Learn 
• Attention to Detail
• Consistency
• Initiative 
• Quality Orientation

MINIMUM QUALIFICATIONS:  

Education:  High School Diploma or GED

Experience: 1-year responsible work-related experience

Valid driver's license with a motor vehicle record (MVR) compliant with the University Vehicle Use Policy. 

DESIRED QUALIFICATIONS:  

• Excellent interpersonal skills with coworkers and customers
• Excellence in ability to communicate orally and in writing. Evidence documented through application materials and experience. 
• Project management skills- tracking status of multiple projects, delegating, and meeting deadlines            
• Competence in Microsoft Suite (e.g., Word, Excel, PowerPoint, Outlook, Teams, etc.)
• Time management skills, experience handling multiple tasks and deadlines
• Ability to complete complex administrative tasks, follow detailed procedures/methods, and problem solve
• Organizational and planning skills
• Ability to maintain complete and accurate detailed records
• Experience with bookkeeping, budgets, and accounting
• Experience creating and maintaining web pages
• Experience in reception skills
• Experience in maintaining calendars and scheduling appointments, events, and meetings
• Higher education work experience

REQUIRED MATERIALS:  

Complete the online application and upload the following for a complete application: cover letter and resume. 

Contact for application information questions:
Ann Roberson, Business Manager
University of Wyoming Extension
1000 E. University Ave., Dept. 3354
Laramie, WY  82071
Phone: (307)766-3566
Fax:        (307)766-3998
E-mail: [email protected]
 

WORK LOCATION: 

This position provides vital support to Crook County Extension clientele and requires a successful candidate to be available to work in-person at the local Extension office in Sundance, Wyoming. 

WORK AUTHORIZATION REQUIREMENTS:

The successful candidate must be eligible to work in the United States. Sponsorship for H-1B work authorization or work visa is not available for this position.

HIRING STATEMENT/EEO:   

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at 307-766-2377 or email [email protected].  

ABOUT SUNDANCE: 

This position is located in Sundance, Wyoming. Sundance lies at the foot of Sundance Mountain in the Black Hills National Forest. Crook County is home to many points of interest, including Devils Tower National Monument, Vore Buffalo Jump, and the Crook County Museum. Crook County has approximately 7,181 residents, with roughly 1,200 living in Sundance. Major industries in the county are ranching, forest products, oil production, and tourism. The area is known for world-class outdoor recreational opportunities, vibrant rural communities, and the other amenities of living in the rural West. For more information on Crook County, visit the county’s website at https://www.crookcounty.wy.gov/

Posted Salary Range: Up to 18.00