A bachelor's degree or equivalent professional experience.
At least 5 years of administrative experience; construction, architecture, engineering, or professional services experience is preferred.
Strong multitasking and time management in a fast-paced environment.
Excellent communication and customer service skills.
Highly organized with strong attention to detail.
Ability to work independently and as part of a team.
Familiarity with certified payroll and general accounting practices.
Proficiency in Microsoft Office, including Excel, Word, Outlook, and PowerPoint.
The selected candidate must pass a thorough background check, including E-Verify, and federal security clearance processes.
The selected candidate must comply with the company's Drug and Alcohol policy, including pre-employment, random, post-accident, and for-cause testing.
Responsibilities
Provide administrative support to construction project managers and field teams.
Prepare and review billing documents and subcontractor invoices.
Collect and organize subcontractor paperwork, including W-9s, certificates of insurance, and bonds.
Maintain accurate project files in Procore and on the server.
Communicate with subcontractors about billing, documentation, and procedures.
Review and process certified payrolls using LCP Tracker.
Draft letters, reports, and other project-related documents.
Coordinate digital and physical project files.
Desired Qualifications
Experience with Procore, Bluebeam, and DocuSign is a plus.
We are looking for Project Administrators with at least 5 years of experiencewith strong administrative expertise for the newly awarded JOC Contract at Fort Stewart, GA.
Position Summary The Project Administrator supports construction project teams by handling key administrative tasks. Reporting to the Director of Construction and working closely with Project Managers, this role helps manage project documents, subcontractor paperwork, billing, and communication. The position requires accuracy, organization, and the ability to work on multiple projects at once.
Key Responsibilities • Provide administrative support to construction project managers and field teams. • Prepare and review billing documents and subcontractor invoices. • Collect and organize subcontractor paperwork (W-9s, COIs, bonds, etc.). • Maintain accurate project files in Procore and on the server. • Communicate with subcontractors about billing, documentation, and procedures. • Review and process certified payrolls using LCP Tracker. • Draft letters, reports, and other project-related documents. • Coordinate both digital and physical project files.
Education and Experience: • Bachelor’s degree or equivalent professional experience. • 5+ years of administrative experience, preferably in construction, architecture, engineering, or professional services.
Skills and Competencies: • Strong multitasking and time management in a fast-paced environment. • Excellent communication and customer service skills. • Highly organized with strong attention to detail. • Able to work independently and as part of a team. • Familiarity with certified payroll and general accounting practices. • Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint). • Experience with Procore, Bluebeam, and DocuSign is a plus.
Disclaimer: This is not to be an exclusive list of all responsibilities, duties, and skills required of the person in this job. G.M. Hill Engineering, Inc. (GMHILL) is an Equal Opportunity Employer. GMHILL considers all applicants for employment without regard to race, color, sex, national origin, religion, age, physical or mental disability, family responsibility, marital status, sexual orientation, political affiliation, veteran's status, or any other legal protected status. The candidate selected must pass a thorough background check (including E-Verify), federal security clearance processes and comply with GMHILL’s Drug and Alcohol policy adhering to pre-employment, random, post-accident and for cause testing.