Beth Israel Lahey Health

Integrated health system delivering care, education

Executive Assistant - Surgery Chair

Executive SupportConfirmed live in the last 24 hours

Full-timeBoston, MA, USA$65.2k - $99.8k /yr

About the Job

Requirements

An Associate's degree is required.
Five to eight years of related work experience is required.
Advanced skills with Microsoft applications, which may include Outlook, Word, Excel, PowerPoint, or Access, and other web-based applications are required.
The ability to summarize and communicate moderately complex information in English in varied written formats is required.
The ability to comprehend and communicate complex verbal information in English to medical center staff, patients, families, and external customers is required.
The ability to demonstrate in-depth knowledge of concepts, practices, and policies and apply them in complex, varied situations is required.
The ability to work collaboratively in small teams to improve the operations of the immediate work group is required.
The ability to provide a high level of customer service and staff training, and resolve service issues in a timely and respectful manner, is required.
The role requires sedentary work, including occasionally exerting up to 10 pounds of force and occasional walking and standing.

Responsibilities

Provide complex administrative support and oversee projects in support of an executive.
Initiate, organize, and implement systems and procedures to efficiently manage special projects, reports, and presentation preparations.
Represent the Executive to high-level internal and external constituents.
Answer policy questions and determine appropriate courses of action for sensitive issues and matters of significance with organization-wide visibility and potential cost or organizational repercussions.
Establish and maintain influential and strategic relationships at all levels of the organization.
Gather information on behalf of the Executive and independently research and write complex memos, letters, and reports.
Coordinate meetings with community leaders, government agencies, legal firms, and consulting firms.
Provide sensitive information to meeting participants and use discretion and judgment when responding to questions and determining issues concerning medical center access.
Generate reports by determining appropriate data inclusion and output criteria, and review reports for validity and accuracy of information and data.
Manage the online appointment schedule, coordinate arrangements for multiple meetings, and maintain files for easy access to background material for the daily schedule.
Coordinate complex travel arrangements for meetings and prepare materials for presentations.

Desired Qualifications

A Bachelor's degree is preferred.

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.

Job Summary: Provides complex administrative support and oversees projects in support of an executive. Independently initiates, organizes, and implements systems and procedures to efficiently manage special projects, reports and presentation preparations.

100% on-site role***

Job Description:

Essential Responsibilities:

Represents Executive to high level internal and external constituents. Answers policy questions and determines appropriate course of action for sensitive issues and matters of significance that have organization-wide visibility and potential cost or organizational repercussions. Establishes and maintains influential and strategic relationships at all levels of the organization.
Gathers information on behalf of Executive, researches and writes memos, letters, and reports which are often complex in nature, utilizing independent judgment.
Coordinates meetings with community leaders, government agencies, legal and consulting firms; provides them with information of a sensitive nature; must use discretion and judgment in responding to questions and determining issues on medical center access.
Generates reports determining appropriate data inclusion and output criteria; reviews for validity and accuracy of information and data.
Manages on-line appointment schedule, coordinates arrangements for multiple meetings, and maintains files for easy access to background material for daily schedule. Coordinates complex travel arrangements for meetings and preparation of materials for presentations.

Required Qualifications:

Associate's degree; Bachelor's degree preferred.
5-8 years related work experience required.
Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases.

Competencies:

Written Communications:Ability to summarize and communicate in English moderately complex information in varied written formats to internal and external customers.
Oral Communications:Ability to comprehend and communicate complex verbal information in English to medical center staff, patients, families and external customers.
Knowledge:Ability to demonstrate in-depth knowledge of concepts, practices and policies with the ability to use them in complex varied situations.
Team Work:Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respecting team members.
Customer Service:Ability to provide a high level of customer service and staff training to meet customer service standards and expectations for the assigned unit(s). Resolves service issues in the assigned unit(s) in a timely and respectful manner.

Physical Nature of the Job:
Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally

Pay Range:

$65,208.00 USD - $99,840.00 USD

The pay range listed for this position is the annual base salary range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law.

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled

About the Company

Beth Israel Lahey Health

Integrated health system delivering care, education

Beth Israel Lahey Health is an integrated health system that coordinates care across hospitals, clinics, and other care settings to keep patients connected wherever they are. Its services come from doctors, nurses, technicians, social workers, and educators who work together, guided by medical research and education. The system operates by linking hospitals, primary and specialty care, and support services so patients receive seamless care with access to resources like research-informed treatment and training for staff. Unlike standalone hospitals or fragmented care providers, it combines multiple facilities and care teams into a single network to improve consistency and efficiency. The overarching goal is to improve patient outcomes and experience by delivering high-quality, coordinated care through research-backed practices and continuous education for its workforce.

Company size: 10,001+
Company stage: Not listed
Total funding: Not listed
Headquarters: Cambridge, MA
Founded: 2017

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