Recruiting Operations Specialist

The role:

Great hiring depends on thoughtful coordination, reliable systems, and clear processes. As a Recruiting Operations Specialist, you'll own the day-to-day workflows that keep hiring moving at CookUnity, from interview scheduling and reference-check coordination to recruiting systems, data, and reporting.

Reporting to the Senior Manager of Talent Acquisition, you'll partner with recruiters, hiring managers, and People Operations across regions. You'll balance hands-on execution with practical improvements that reduce manual work, strengthen data quality, and create a smooth experience for candidates and hiring teams. This is an opportunity for someone who enjoys both getting the details right and finding better ways to work.

Responsibilities:

• Own interview scheduling and logistics across departments and time zones, including executive interviews, case presentations, rescheduling, preparation materials, and timely candidate communication.
• Manage the reference-check workflow, from collecting contact details and coordinating outreach, calls, and forms to tracking completion and documenting feedback in partnership with recruiters.
• Manage recruiting administration, including requisition setup, job postings, approval tracking, offer documentation, and handoffs to People Operations.
• Own day-to-day administration of Greenhouse ATS and support related recruiting tools, maintaining interview plans, scorecards, templates, and permissions, and troubleshooting issues.
• Keep recruiting data accurate and consistent through regular audits, clear standards, and timely resolution of data-quality issues.
• Maintain recurring pipeline and CRM reports, surface bottlenecks and missing feedback, and turn findings into practical recommendations.
• Improve workflows and handoffs, and use automation and AI thoughtfully to reduce repetitive work, testing changes and reviewing outputs carefully.
• Create clear documentation and training materials, help hiring teams adopt consistent processes, and partner on cross-functional operational improvements.
• Handle sensitive candidate and employee information with discretion and in accordance with applicable data-protection requirements.

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Requirements:

• 4+ years of experience in recruiting operations or coordination, with demonstrated ownership of workflows and process improvements in a fast-paced environment.
• Experience supporting multiple recruiters and managing complex interview schedules across teams and time zones.
• Strong hands-on ATS experience, including workflow configuration, data management, and reporting; Greenhouse experience is strongly preferred.
• Strong spreadsheet and reporting skills, with the ability to spot inconsistencies, identify patterns, and explain what the data means.
• A track record of improving processes, documenting workflows, and helping stakeholders adopt new ways of working.
• Excellent organization, attention to detail, and follow-through, with the judgment to prioritize competing requests and resolve issues independently.
• Excellent written and verbal communication skills in English and Spanish, and a thoughtful approach to candidate and stakeholder relationships.
• Comfort with hands-on administrative work, curiosity about automation and AI, and discretion when handling confidential information.

Nice to have:

• Experience with Gem or recruiting CRM workflows, LinkedIn Recruiter, Canditech, or scheduling platforms.
• Experience building dashboards or recurring reports in Google Sheets or business-intelligence tools.
• Practical experience with no-code automation, system integrations, or AI-assisted workflows.
• Experience in a startup or scaleup with a lean, global Talent Acquisition team.

Learn More About CookUnity

We believe great leadership starts with alignment on vision, values, and ways of working. To give you deeper insight into who we are and what we’re looking for, we invite you to explore: CookUnity's Leadership Principles – The values and behaviors that guide how we operate, collaborate, and scale.

We hope this provides valuable insight into our culture and product vision. If this excites you, we’d love to connect!

Benefits

💸 Get paid in USD

🗺 Work remotely: design the life that you want

⛱ Enjoy 15 days of vacation each year from the start date

🎄 16 fully paid Argentine holidays

🩺 Healthcare Benefit: Monthly stipend to use with your preferred healthcare provider

🗓️ 5- year Sabbatical: After 5 years with CookUnity, you get a 4-week paid sabbatical

🐣 Paid Family Leave

🕯 Compassionate Leave: 3-5 days each time the need arises

🧘🏽‍♀️ Customize the benefits that suit your needs! Access a range of perks tailored to you, including learning opportunities, wellness memberships, delivery apps, and more through our comprehensive benefits platform

🤖 AI-forward workplace: enterprise access to ChatGPT and Claude to help you work smarter and grow faster.

🧑‍🏫 Personalized English coach