Administrative Assistant

Company Overview

Why Choose Us?

Novolex is a leading manufacturer of food, beverage, and specialty packaging that supports multiple industries including foodservice, restaurant delivery and carryout, food processing, grocery and retail, and industrial sectors. Novolex manufacturing and sourcing expertise spans a diverse range of substrates including resin, paper, molded fiber, aluminum and more. We provide customers a broad array of stock and customized solutions with 120 product categories, 250 brands and over 39,000 SKUs.

Our Sustainability Commitment

The Novolex sustainability vision is built upon three pillars: our products, our operations and our people. Each is critically important to our growth and future as a business. These pillars form the foundation of our company-wide commitment to sustainability, helping us achieve our ambitious goals through our wide-ranging initiatives.

Job Description

Office Assistant|Jacksonville, FL|HIRING IMMEDIATELY|

Compensation Includes:

• Starting rate of $17.84-$29.73

Available Shift:

• • 7am-3pm
  • Monday-Friday

TEXT TO APPLY NUMBER:

• 928-668-6539 (928-NOVOLEX

Position Summary:

Under the direction of the Office Manager, the Office Assistant is an exceptional multitasker and incredibly well organized. Check voicemails on the main office phone, maintain filing systems, and oversee the day’s schedules and appointments for any interviews etc. Be the first point of contact for internal employees and visitors to the office. Basic computer skills with commonly used computer software such as Microsoft Office to do things like send emails, manage calendars, and update basic spreadsheets.  Provide support to Human Resources Manager in day-to-day processes, maintaining a positive and efficient workplace.

Essential Functions & Key Responsibilities:

Office Admin Responsibilities, (65%)

• Support bookkeeping procedures for the company, data entry, and other various tasks needed.
• Managing incoming and outgoing correspondence, including emails, faxes, mail and packages
• Taking and delivering messages
• Answering phone calls, transferring callers as appropriate
• Greeting customers and visitors to the office, ensuring guests are comfortable and connected with the right office personnel. Escort vendors through office and plant as needed.
• Monitoring inventory for office and break room supplies as necessary to avoid interruptions in standard front office procedures.
• Filing and organizing records, invoices, and other important documentation.
• Submitting work orders and scheduling repairs for general office space and equipment.
• Coordinate activities throughout the company to ensure efficiency and maintain compliance with company policy.
• Create and update databases and records for financial information, personnel and other data as needed.
• Submit reports and prepare proposals and presentations as needed.
• Assist colleagues whenever there is an opportunity to do so.

Backup Shipping Responsibilities, (10%)    

• Examine daily outgoing shipment documentation to ensure inventory is available for shipments.
• Acknowledge and appropriately greet and direct drivers to correct dock door in a timely manner.
• Receive and process paperwork from drivers in a courteous and professional manner.
• Communicate with Logistics team/carriers to determine all orders will be picked up/delivered by 4pm.
• Preparation of outbound shipping documents as well as responding to inquiries for sales orders.
• Prepare and Print bills of lading and maintain documentation of goods shipped and received.
• Computer input to process customer orders. 
• Complete daily truck logs.

• Create UPS/FEDEX shipments as needed.

HR Responsibilities, (25%)

• Maintain personnel files
• Assist with recruiting
• Assist with tracking and maintaining attendance records
• Participates in company events and fundraisers

• Maintain a clean and safe work area

• Other duties as assigned

Candidate Requirements:

• High School diploma or equivalent
• Must have basic knowledge of Microsoft Word and Excel.
• Strong written and verbal communication skills
• Excellent organizational and time management skills
• Great customer service and interpersonal skills
• Friendly, service-oriented personality
• Keen attention to detail
• Problem-solving and basic troubleshooting skills
• Comfortable in a fast-paced environment
• Flexibility and the ability to prioritize new tasks as they come in.
• Interpersonal communication
• Outstanding abilities to communicate in person, in writing and over the phone.
• Familiarity with common procedures and basic accounting principles used in the office.
• Ability to work diplomatically and civilly with all team members

Satisfactorily complete training courses as determined by management

Company Benefits

What You'll Get From Us

Benefits

With safety as our top priority and a commitment to employee well-being an important focus, we offer comprehensive and competitive benefits that include medical, dental and vision insurance as well as a variety of other well-being resources focused on mental, physical and financial health. Specific benefits and well-being programs may vary depending on where you work.

Community Engagement

At Novolex, giving back to the local communities that support us is important. Our Focused Giving Program prioritizes support for organizations whose missions promote sustainability initiatives or address food and hunger needs. We also encourage facility level support of activities in the communities where our employees live and work.

Training and Development

We offer constant opportunities for advancement. From skills development to advanced education programs, training and development programs and courses are available through MyLearning. Programs include company and industry training curricula, support for formal education through the Tuition Reimbursement Program (Non-Union), and a Learning Management System that supports and enhances employee skills at all levels of the organization.

Novolex is committed to providing equal employment opportunity in all employment practices, including but not limited to selection, hiring, promotion, transfer, and compensation to all qualified applicants and employees without regard to age, race, color, national origin, sex, pregnancy, sexual orientation, gender identity, religion, handicap or disability, genetics, citizenship status, service member or veteran status, or any other category protected by federal, state, or local law. Any individual who, because of his or her disability, needs an accommodation in connection with an aspect of the Company's application process should contact [email protected].

Formerly Pactiv Evergreen