Contract Coordinator

Job Title: Contract Coordinator, Business Affairs

Work Location: London (Hybrid) 

Start Date: ASAP

Named one of WorkLife’s 50 Best Places to Work and one of Fast Company’s Most Innovative Companies, Whalar Group is a global creator company on a mission to liberate the creative voice. 

Creators are at the heart of everything we do! We are a curious, diverse team of 300 individuals around the world who are passionate about the Creator Economy. Our proximity, understanding, and trust of creators evolved into a first-of-its-kind creator ecosystem. Under Whalar Group, there are six companies: Whalar, a global creator agency; Sixteenth, a global full-service, 360° creator and talent management company; Foam, a suite of AI tools, templates, and services; Moby Ventures, a creator-centric venture studio; Umi Games, a groundbreaking gaming studio; and The Lighthouse, an IRL campus for creators and their teams.

About the role:

So, what does a Contract Coordinator do? In short, they are a key link between Business Affairs and the Client Services teams, based in London and Berlin. Being a people person is a must as you’ll be the first point of contact for our Client Service teams with any ad-hoc queries surrounding: content approval, contracting, and campaign execution. You’ll also support contract workflows and take the lead on setting up campaign trackers for our teams to contract creators. 

You’re not in it alone, you’ll work closely with our Senior Manager, Business Affairs, he’s based in London and looking for someone to support the European region on all things contracts, process and ops. 

Here’s what you’ll do day-to-day: 

• Be the go-to POC for Client Services, providing daily BA support on European campaign trackers, releases, and amendments.
• Tracking the docs, keeping tabs on contracts from the point of creation through to signature. 
• Drop the knowledge by providing training to the Client Service team on processes and operations of the Business Affairs team. 
• Campaign Pro, stepping in to support our Client Service team with ad-hoc queries.
• Automation lead, taking charge of setting up our contract automation from templates to ensure our Client Service teams are able to contract creators and troubleshoot any issues in real time. 
• Work flexible hours to support our Global BA team when needed. 
• Supporting our Senior Manager, Business Affairs with admin, contract execution and ad-hoc requests.

Here’s what we’re looking for:

• 1-2 years of experience in social media marketing, marketing, entertainment, or the Creator scene. 
• A passion for social media, the creator economy, and a fondness for processes and contracts. 
• Someone always on the lookout for ways to innovate and streamline processes.
• A self-starter who is able to work independently following training. 
• Stay organised to manage and prioritize daily requests like a pro in a fast-paced environment.
• Being open to flexing hours beyond the standard schedule to ensure campaigns go off without a hitch.
• The ability to confidently lead presentations to internal teams, backed by the broader Business Affairs team.
• Juggle and prioritise multiple requests to keep projects on track in a dynamic environment.
• Maintain strong attention to detail, especially in contracts and providing direction to internal teams, where getting it right is key.
• Keeping a positive, can-do vibe that contributes to our creative and collaborative environment

Our values:

At Whalar Group, diversity, equity, and inclusion (DEI) isn’t just a statement, it’s our collective strength. Our people are our superpower. A diverse team and inclusive leadership have shaped Whalar Group since our inception in 2016, fueling a constant evolution of growth. We champion a culture of respect and empathy, fostering a sense of belonging that transcends demographics. We hire individuals of all backgrounds and empower them to thrive, challenge stereotypes, and actively break societal barriers. Learn more. 

The perks:  

Whalar Group provides flexible benefits and collaborative work environments and experiences so employees can work productively in a setting that best and uniquely suits their needs.

• Private medical insurance
• Health cash plan
• 25 days of PTO + Sick days + winter break
• Private pension scheme
• Monthly phone/internet reimbursement
• Professional development stipend
• New joiner home office allowance 
• Up to 16 weeks of paid maternity/paternity leave
• Calm App subscription (add up to 4 dependents)
• Volunteer days
• Social programs