Mailroom Coordinator

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Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Job Summary

The Mailroom Coordinator role will be responsible for mailroom operations and administrative support ensuring compliance to established business processes related to Corporate Real Estate and Facilities, assisting the Facility Manager with the delivery of quality facility management services for Airbus Americas, Inc. Mobile.

Area of Responsability

Mailroom Duties -- 75%

● Sorting and delivering incoming and interdepartmental mail, notices, and memoranda to designated departments and individual employees according to scheduled daily runs.

● Collecting outgoing departmental mail across all designated collection points.

● Operating and maintaining standard mailroom equipment, including postage meters, high-volume photocopiers, and mail folding/inserting machinery.

● Weighing, processing, and applying correct postage to outgoing mail and packages to meet daily carrier collection deadlines.

● Tracking and recording inbound/outbound shipping logs, delivery receipts, postage usage, and certified mail tracking data.

● Monitoring and replenishing postage meter funds and maintaining inventory of mailroom packaging, paper, and processing supplies.

● Executing additional facilities support and administrative mailroom duties as assigned by the contract manager.

General Office Duties 15%

● Recommending and managing service delivery initiatives to optimize operational quality while reducing overall costs.

● Tracking and analyzing key performance indicators (KPIs) to drive continuous improvement in service reliability and cost efficiency.

Other Duties 10%

● Other duties as assigned

Education / training -- Minimum a high school graduate. Prefer an associate's degree or combination of education and experience.

Years of relevant experience -- Minimum of 1 year industry experience. Prefer 2+ years of industry experience.

Skills and knowledge

▪ Strong ability to listen and communicate effectively (verbal and written) 

▪ Outstanding organizational and time management skills ▪ Strong interpersonal skills 

▪ Strong finance and budget skills 

▪ Proficient using common business applications (Google G-Suite, ServiceNow CMMS) 

▪ Outstanding Internal and External customer service skills

Manufacturing and Office environment: Some walking and lifting.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location:

On-site –Mobile, AL

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary 
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.