Administrative Assistant

About Us

Our capabilities cover a full suite of millwrighting services, including installing, setting, aligning, and leveling machinery and equipment, as well as dismantling, refurbishing, reassembling, and moving. Additionally, our expertise covers close tolerance and precision alignment, as well as fabrication, concrete construction, and industrial HVAC solutions.

Job Summary

Support the operation of a multimillion-dollar company by effectively operating a multiline phone system, greeting guests, and providing daily assistance through effective execution of the following duties

Essential Duties & Responsibilities

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

In addition to detailed responsibilities listed below, role would serve as an assistant to office staff needs.

Answer incoming telephone calls and route to appropriate personnel.

Welcome on-site visitors and direct to appropriate personnel. 

Assist accounts receivable department with credit card receipts, retail store reconciliation as needed.

Open mail and route to appropriate personnel.

Maintain office and breakroom supplied

Perform other clerical duties as needed, such as scanning, filing, copying, etc.

Assist employment candidates’ with online applications process as needed.

Send correspondence to customers as necessary to update accounts

Assist office staff with employee appreciation meetings, weekly team meetings, and customer/vendor special events. 

Assist management team with duties as requested.

Supervisory Responsibilities:                                                          

This job has no supervisory responsibilities.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:                                                        

High school diploma or general education degree (GED); and one year related experience and/or training; or equivalent combination of education and experience.

Reasoning Ability:                                                              

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.  Ability to deal with problems involving a few concrete variables in standardized situations.

Computer Skills:                                                                 

To perform this job successfully, an individual should have knowledge of Outlook, Excel, and Word.  ProCore and/or Sage300(aka Timberline) experience would be a plus.

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Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to stoop, kneel, or crouch. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

Other Duties:Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. ,

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Affirmative Action Policy

Please review our Affirmative Action Policy.

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.

Geographic Disclosure

Notice to prospective employees; There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or to other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.