Tender Coordinator

Job Description

The Tender Coordinator supports the preparation and submission of high-quality market engagement responses, expressions of interest, pre-qualification questionnaires and tenders across public and private sector opportunities in the UK and Ireland.

Reporting to the Tender Unit Director, the role is part of the UK & Ireland Tender Unit and works closely with Directors, Bid and Project Managers, technical contributors, corporate functions, external partners and the wider Proposal and Marketing team.

The role helps bid teams deliver compliant, competitive submissions on time by maintaining effective governance, clear plans, accurate records and consistently high quality content throughout the opportunity and tender lifecycle.

Key responsibilities

• Monitor tender portals, procurement platforms, frameworks, shared mailboxes and 
client information sources to identify and track relevant opportunities.
• Maintain the central opportunity and tender register, including deadlines, status 
updates, key commercial information and auditable records.
• Support Go/No-Go and Bid/No-Bid decisions by gathering client, competitor, 
commercial and delivery information and coordinating approvals.
• Coordinate PQQs and tenders from kick-off to submission, maintaining plans, 
responsibilities, deadlines, compliance matrices, document trackers and review 
points.
• Coordinate timely inputs from operational teams, corporate functions and external 
partners, escalating risks to quality, compliance or deadlines.
• Draft, edit and proofread concise, persuasive tender content and develop supporting 
CVs, case studies, organisation charts, capability statements and presentations.
• Ensure submissions meet client requirements, Egis quality standards and brand 
guidelines; quality-check, compile and upload final documents ahead of deadlines.
• Create and manage tender workspaces in SharePoint and Microsoft Teams, applying 
effective file structures, access controls, naming conventions and version 
management.
• Maintain templates, the Tender Library, staff CVs, capability information and project references, capturing reusable content and lessons learned.
• Support post-submission clarifications, presentations, feedback reviews, reporting and
continuous improvement initiatives.

Qualifications

• Degree-level qualification or equivalent professional experience is desirable.

Skills and behaviours

• Excellent written and verbal English, with the ability to produce concise, persuasive and accurate content.
• Strong organisation and time management, with the ability to manage multiple priorities, contributors and deadlines.
• Commercial awareness and an understanding of how client priorities, evaluation criteria and win themes shape a submission.
• Advanced proficiency in Microsoft 365, particularly Word, Excel, PowerPoint, Outlook,Teams and SharePoint.
• Working knowledge of CRM, bid management or commercial database tools is desirable; knowledge of Adobe InDesign and Illustrator is also desirable.
• Keen attention to detail, a strong sense of ownership and a consistent focus on quality, compliance and timely delivery.
• A collaborative, professional and adaptable approach, with the confidence to influencecontributors and remain calm under pressure.
• A practical improvement mindset and willingness to learn new tools, skills and processes.

Experience and knowledge

• Demonstrable experience coordinating successful market engagement, pre-qualification and tender submissions in a structured tendering environment.
• Proven ability to coordinate multi-disciplinary inputs and deliver compliant, high-qualitysubmissions to demanding deadlines.
• Understanding of public and private sector procurement and tendering processes in the UK and Ireland.
• Experience interpreting tender requirements, maintaining trackers and coordinating supporting documentation.
• Experience of data entry, database administration, document control and structured record keeping.

Additional Information

Location

Hybrid working (2 days per week) out of our London HQ (Waterloo)

Working Hours:

Full time - 40 hours per week (6 Month FTC)

Package:

• Competitive Salary, plus discretionary bonus
• Working hours of 40 hours per week. 
• 26 days holiday, plus bank holidays
• Private Medical Insurance
• Workplace Pension
• Death in Service
• Company car scheme