Administrative Assistant

About Us

We’re Maimonides Health, Brooklyn’s largest healthcare system, serving over 250,000 patients each year through the system’s 3 hospitals, 1800 physicians and healthcare professionals, more than 80 community-based practices and outpatient centers. At Maimonides Health, our core values H.E.A.R.T drives everything we do. We uphold and maintain Honesty, Empathy, Accountability, Respect, and Teamwork to empower our talented team, engage our respective communities and adhere to Planetree's philosophy of patient-centered care. The system is anchored by Maimonides Medical Center, one of the nation’s largest independent teaching hospitals and home to centers of excellence in numerous specialties; Maimonides Midwood Community Hospital (formerly New York Community Hospital), a 130-bed adult medical-surgical hospital; and Maimonides Children's Hospital, Brooklyn's only children's hospital and only pediatric trauma center. Maimonides' clinical programs rank among the best in the country for patient outcomes, including its Heart and Vascular Institute, Neuroscience Institute, Boneand Joint Center, and Cancer Center. Maimonides is an affiliate of Northwell Health and a major clinical training site for SUNY Downstate College of Medicine.
Overview

As our Administrative Assistant, you will maintain a professional and welcoming front-office presence for visitors as well as provide vital support to maintain the efficient, smooth operation of the office. This role involves handling phone calls, managing office supplies, scheduling appointments, assisting with document management, and providing customer service. You will ensure that the office environment is organized and well-maintained, contributing to a productive workplace

Responsibilities

• Manage office supplies, including ordering and maintaining inventory.
• Organize and schedule meetings, appointments, and coordinate travel arrangements.
• Assist in preparing and editing documents, reports, and presentations.
• File and maintain records, ensuring they are organized and easily accessible.
• Handle general office tasks such as photocopying, scanning, and faxing.
• Assist with data entry and maintain databases and support timekeeping functions.
• Support senior staff with project coordination and administrative needs.
• Maintain a professional and welcoming front-office presence for visitors.

Qualifications

• High school diploma or equivalent; Associate’s degree or higher preferred.
• 5+ years’ experience in a similar administrative role
• Strong organizational skills with the ability to multitask.
• Excellent English verbal and written communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• A positive attitude and willingness to learn.

Pay Range

USD $58,732.00 - USD $73,415.00 /Yr.
Equal Employment Opportunity Employer

Maimonides Medical Center (MMC) is an equal opportunity employer.