Personal Assistant

About Heaviside Industries

Heaviside Industries builds multi-domain autonomous precision munitions for U.S. and allied special operations and conventional forces. While modern warfare has rapidly evolved with the proliferation of unmanned systems, hyper-precise munitions in contested environments are the future of the battlefield. Economical precision strike capabilities are critical to U.S. and allied war efforts, enabling successful defeat of enemy military assets and infrastructure. Heaviside builds precision munitions designed to operate in GPS-denied and spectrum-jammed battlefields—where traditional systems degrade or fail—without inflated prices or sacrifice to performance.

All engineering and manufacturing is conducted in-house in Heaviside’s Los Angeles, CA headquarters and Oslo, Norway office.

Heaviside is backed by Interlagos, Menlo Ventures, Flume Ventures, Cantos, Anorak Ventures, and Ravelin Ventures.

WHAT YOU WILL DO

Executive operations and prioritization

• Own the President’s calendar. Decide which meetings get booked, moved, or declined based on business priorities, without waiting for sign-off on routine calls.

• Act as the President’s gatekeeper. Triage inbound requests from staff, customers, investors, and outside contacts, and resolve or redirect them on your own judgment.

• Plan and manage complex travel, weighing tradeoffs on cost, timing, and logistics, and adjusting in real time when plans change.

• Prepare briefing materials and follow up on action items after the President’s meetings.

Personal and household operations management

• Run the President’s personal and household logistics as a managed operation. Select, hire, schedule, and oversee vendors such as housekeeping, laundry and dry cleaning, meal services, and contractors.

• Set service standards, review vendor performance, negotiate rates, and replace vendors when needed.

• Manage the personal-support budget, approve spending within set limits, and reconcile expenses.

• Schedule personal appointments and coordinate them with the business calendar.

Workspace and office management

• Own the setup and upkeep of the President’s office and workspace, including decisions on equipment, supplies, and layout, and direct facilities or cleaning staff to maintain it.

• Plan hospitality for the President’s visitors and executive meetings.

Confidential matters and special projects

• Handle sensitive business and personal matters independently and with full discretion, acting as the President’s representative with family, vendors, and outside parties.

• Lead special projects assigned by the President, such as events, office moves, or process improvements, from planning through completion.

• Step in personally on errands, wardrobe prep, or tidying when timing or discretion requires it. This is occasional, not the core of the role.

WHAT WE ARE LOOKING FOR

• 3+ years managing executive and personal operations for a senior executive or high-profile individual, including vendor management and budget oversight.

• Proven discretion and sound independent judgment with sensitive information.

• Highly organized, detail-oriented, and calm under shifting priorities.

• Comfortable rolling up your sleeves when needed. No task is too small.

• Valid driver’s license, clean driving record, and reliable vehicle.

• Flexibility for occasional early mornings, evenings, weekends, and travel.

NICE TO HAVE

• Experience supporting executives at a defense, aerospace, or hardware company

• Familiarity with international travel planning, visas, and coordination with teams in Europe, ideally Norway

• Experience coordinating large events such as customer demonstrations, test campaigns, or company offsites

Additional Information:

Compensation bands are determined by role, level, location, and alignment with market data. Individual level and base pay is determined on a case-by-case basis and may vary based on job-related skills, education, experience, technical capabilities and internal equity. In addition to base salary, for full-time hires, you may also be eligible for long-term incentives, in the form of stock options, and access to medical, vision & dental coverage as well as access to a 401(k) retirement plan.

Heaviside will consider qualified applicants with criminal histories, including arrest or conviction records, consistent with the City of Los Angeles Fair Chance Initiative for Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act. Heaviside intends to review criminal history after a conditional offer. Heaviside reasonably believes criminal history may have a direct, adverse, and negative relationship with the following duties, potentially resulting in withdrawal of the offer: (1) accessing export-controlled technical data and defense articles; (2) handling and maintaining inventory of controlled components, tools, and equipment; and (3) accessing secure facilities, laboratories, and field test sites.

Heaviside is an Equal Opportunity Employer; employment with Heaviside is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, physical disability or any other legally protected status.