White Spot Facilities Management Services

Personal Assistant

Executive SupportConfirmed live in the last 24 hours

Full-timeDubai - United Arab EmiratesNo salary listedIn-person

Previous experience as a Personal Assistant or Executive Assistant is preferred.
Excellent English communication and interpersonal skills are required.
Strong organizational and time-management skills are required.
Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint, is required.
Ability to multitask and work under pressure is required.
A professional presentation and detail-oriented approach are required.
Flexibility to handle both business and personal matters is required.
UAE experience and a valid UAE driving licence are advantageous.

Manage the executive’s calendar, meetings, appointments, and daily schedule.
Coordinate travel arrangements, hotel bookings, itineraries, and transportation.
Handle emails, correspondence, calls, and follow-ups professionally.
Prepare documents, reports, presentations, and meeting notes as required.
Coordinate with internal departments, external parties, and service providers.
Maintain confidential personal and business records.
Track important tasks, deadlines, and commitments and ensure timely follow-up.
Assist with personal arrangements and ad hoc requirements when needed.
Maintain confidentiality, discretion, and professionalism at all times.

White Spot Facilities Management Services LLC · Dubai, United Arab Emirates · — · Posted 2026-09-22

Workplace: on_site

Manage the executive’s calendar, meetings, appointments and daily schedule.
Coordinate travel arrangements, hotel bookings, itineraries and transportation.
Handle emails, correspondence, calls and follow-ups professionally.
Prepare documents, reports, presentations and meeting notes as required.
Coordinate with internal departments, external parties and service providers.
Maintain confidential personal and business records.
Track important tasks, deadlines and commitments and ensure timely follow-up.
Assist with personal arrangements and ad-hoc requirements when needed.
Ensure a high level of confidentiality, discretion and professionalism at all times.

Previous experience as a Personal Assistant / Executive Assistant preferred.
Excellent English communication and interpersonal skills.
Strong organizational and time-management skills.
Proficient in MS Office – Outlook, Word, Excel and PowerPoint.
Ability to multitask and work under pressure.
Highly professional, presentable and detail-oriented.
Flexible and able to handle both business and personal matters.
UAE experience and a valid UAE driving licence would be an advantage.

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