Executive Assistant - Office Operations

A Career at HARMAN Lifestyle

We’re a global, multidisciplinary team that’s putting the innovative power of technology to work and transforming tomorrow. As a member of HARMAN Lifestyle, you connect consumers with the power of superior sound.

• Contribute your talents to high-end, esteemed brands like JBL, Mark Levinson, Revel, Denon, and Bowers & Wilkins
• Unite your passion for audio innovation with high-tech product development
• Create pitch-perfect, cutting-edge technology that elevates the listening experience

About the Role

The Executive Assistant/Office Operations will be responsible for providing high-level administrative support to Sound United’s Executive Leadership Team. The ideal candidate will serve as a trusted partner to executive leaders while also acting as the first point of contact for visitors and clients, ensuring a positive impression and smooth office operations.

This role will coordinate executive calendars, meetings, travel arrangements, communications, and other administrative activities that enable leaders to operate efficiently and effectively. A portion of this role will also include organizing and executing small- to mid-scale corporate events.

As a highly visible position, the Executive Assistant will collaborate with leaders across the organization, exercise exceptional professionalism and discretion, and handle sensitive and confidential information. Success in this role requires outstanding organizational skills, attention to detail, sound judgment, and the ability to thrive in a fast-paced environment. The individual will build strong working relationships with executive leaders and make a meaningful contribution to the overall effectiveness and efficiency of the organization.

What You Will Do

• Provide proactive, high-level administrative support to Executive Leadership, including complex calendar management, correspondence, travel coordination, expense reporting, and daily operational priorities.

• Manage domestic and international travel arrangements for executives, including itinerary development, transportation, accommodations, registrations, and other travel-related logistics.
• Prepare, submit, and track executive expense reports through Emburse, ensuring accuracy, compliance, and timely completion.

• Manage and collaborate effectively with executive assistants, administrative professionals, and cross-functional teams for executive meetings and leadership events by coordinating schedules, preparing agendas and materials, documenting meeting outcomes, and overseeing meeting logistics.
• Serve as a trusted business partner to Executive Leaders by anticipating needs, tracking priorities, and ensuring timely follow-up on key initiatives and commitments.
• Act as the primary point of contact for office administration, including reception, visitor management, mail services, office communications, and vendor coordination to ensure a professional and welcoming workplace.
• Build and maintain collaborative relationships across all levels of the organization while handling confidential information with the highest level of professionalism, discretion, and integrity.
• Coordinate office operations and workplace safety initiatives by partnering with Facilities, HR, and Environmental Health & Safety (EHS) to assist with maintaining a safe, secure, and compliant work environment.
• Support workplace safety and emergency preparedness by coordinating safety training, emergency response procedures, compliance documentation, office inspections, and the maintenance of emergency resources and equipment.
• Assist with employee communications regarding office procedures, workplace safety protocols, security guidelines, and other operational resources.
• Lead or support special projects, office initiatives, company events, and cross-functional programs that advance executive and organizational objectives.
• Perform additional administrative, operational, and project-related duties as assigned.

What You Need to Be Successful

• Minimum 5-7 years of experience supporting senior executives, including C-suite leaders, in a fast-paced corporate environment.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook)
• Strong verbal and written communication skills.
• Strong organizational skills: able to effectively prioritize assignments and competing deadlines in a fast-paced environment.
• Strong attention to detail, commitment to producing accurate work in a timely manner.
• Ability to handle sensitive situations and confidential information with discretion.
• Experience in organizing and managing meetings, conferences, and events can be beneficial.

• May require occasional overtime.

What Makes You Eligible

• You are eligible to work in the United States.
• You are able and willing to travel 5-10%, as needed, to support trainings, events, customer or partner engagements, retail or experiential activations, and operational logistics needs.
• This is a hands-on, on-site role requiring full-time presence at the Carlsbad, CA office due to direct interaction with physical product, inventory, and operational assets; this position is not eligible for a hybrid or remote work schedule.
• Flexibility in working hours is required to support training schedules, events, logistics timelines, and business needs beyond standard office hours.
• You are able to lift, move, and stage training equipment and assets as required by the role.
• Successfully complete a background investigation and drug screen as a condition of employment (post-offer).

What We Offer

• Access to employee discounts on world-class products (JBL, HARMAN Kardon, AKG, and more)
• Extensive training opportunities through our own HARMAN University
• Competitive wellness benefits
• Tuition reimbursement
• “Be Brilliant” employee recognition and rewards program
• An inclusive and diverse work environment that fosters and encourages professional and personal development.

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