Administrative Assistant

Overview

Founded in 1965 by Mack Pogue as Lincoln Property Company, Willow Bridge Property Company is one of the United States’ most respected full-service residential property companies, operating a successful portfolio in 75 markets. Headquartered in Dallas, Texas, Willow Bridge proudly employs over 5,500 team members, has built over 200,000 apartments and manages 220,000 units for its clients. To learn more, visit willowbridgepc.com.

Responsibilities

This position provides administrative and organizational support to regional leadership and property management teams. This position is responsible for coordinating daily office activities, facilitating communication, and assisting with regional initiatives to ensure efficient and effective operations. Key responsibilities include, but are not limited to:

• Assist regional leadership with the preparation of weekly, monthly, and annual reports, correspondence, and special projects.
• Coordinate meetings, conferences, regional events, and travel arrangements.
• Serve as a point of contact for employees, vendors, clients, residents, and visitors, providing professional and responsive service.
• Answer incoming calls, greet visitors, and direct inquiries to the appropriate parties.
• Maintain organized records, files, and confidential company information.
• Support daily office operations, including office organization, supplies, equipment, and vendor coordination.
• Assist with administrative office invoice processing, purchasing, expense tracking, and budget monitoring.
• Coordinate employee onboarding logistics, internal communications, and regional team meetings, conferences, and events.
• Assist with implementing administrative procedures to improve office efficiency and workflow.
• Provide administrative support for regional initiatives and additional projects as assigned.

Qualifications

• High school diploma or equivalent is required. College degree is preferred.
• 2-5 years of previous administrative experience. Exposure to the multi-family property management industry is a plus.
• Strong verbal and written communication skills.
• Ability to maintain a high degree of confidentiality and integrity.
• Capable of working independently, as well as collaborating with a team.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Excellent analytical and math skills.
• Able to multitask and meet deadlines in a timely and organized manner.
• Must have a positive attitude and be able to work in a fast paced environment.

Benefits

Willow Bridge Property Company offers competitive pay, a benefits package that includes health, dental, vision and 401(k) and opportunities for career development and advancement.