Office Coordinator

COMPANY OVERVIEW

Orange Barrel Media (OBM) creates and operates iconic urban media displays that advertisers ask for by name in top U.S. markets. Since our founding in 2004, OBM has pioneered a community-oriented model of outdoor media development and is nationally recognized by cities and real estate owners alike seeking to implement premier media programs that add to the character of urban places. In the advertising community, OBM is widely recognized as the owner of the highest impact and most memorable advertising locations in the cities where it operates.

The OBM team is also a leader in smart city infrastructure, launching the Interactive Kiosk Experience (IKE) platform in concert with cities across the U.S. through the company IKE Smart City. IKE is a best-in-class public engagement platform that helps cities communicate with the public, enliven the pedestrian experience, and tell the story of their city. The core pillars of the IKE platform are public benefit and social equity, values that we seek to maximize in every IKE market to achieve city objectives and exceed community expectations.

We are a place where people are inspired to achieve success, genuinely like each other, and have endless opportunities to grow.

Learn more at www.obm.com and www.ikesmartcity.com.

About the role

Orange Barrel Media is seeking a highly organized, proactive, and personable Office Coordinator to manage the daily office operations and provide logistical support to the CEO.

This role is ideal for someone who enjoys creating a welcoming, well-organized workplace, takes pride in the details, and thrives in a dynamic environment. The Office Coordinator will be responsible for ensuring the office runs smoothly, supporting employees with daily workplace needs, coordinating vendors and services, and assisting with a variety of administrative and logistical tasks.

What you'll do

Office Operations

• Oversee daily office operations to ensure a clean, organized, welcoming, and well-stocked workplace

• Coordinate daily catered lunches for NYC employees, including managing orders, deliveries, setup, cleanup, and communication with vendors

• Maintain inventory and order office supplies, snacks, beverages, kitchen essentials, and other workplace necessities

• Serve as the primary point of contact for building management, maintenance personnel, cleaning services, and other office vendors

• Coordinate office maintenance, repairs, and service appointments, ensuring issues are addressed promptly

• Receive, sort, and distribute incoming mail and packages; coordinate outgoing shipments and courier services

• Maintain the overall appearance and organization of common areas, conference rooms, kitchen spaces, and other shared office areas

• Assist with planning and coordinating office events

• Identify opportunities to improve office processes, organization, and the overall employee experience

Administrative Support

• Greet and welcome visitors, clients, and business partners, ensuring a professional and hospitable experience

• Prepare conference rooms and meeting spaces for internal and external meetings, including coordinating refreshments, supplies, and room setup

• Assist with on-site meeting logistics, including catering, deliveries, and vendor coordination

• Provide general administrative and logistical support to the NYC team as needed

• Coordinate with the Executive Assistant to the CEO on occasional on-site logistical needs and special requests

Qualifications

• 2+ years of experience in office coordination, administrative support, hospitality, or a related role preferred

• Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities simultaneously

• Friendly, professional, and approachable demeanor with a strong customer-service mindset

• Self-motivated and resourceful, with the ability to work independently and anticipate needs

• Excellent written and verbal communication skills

• Strong problem-solving skills and the ability to adapt to changing priorities

• Comfortable working with executive leadership and handling confidential matters with discretion

• Ability to work on-site in our New York City office five days per week