Accounts Payable Associate

Overview

About the company 

Consilio stands as the global leader in eDiscovery, document review, flexible legal talent, and legal advisory & transformation consulting services. With its Consilio Complete suite of capabilities, the company empowers multinational law firms and corporations using innovative software, cost-effective managed services, and deep legal and regulatory industry expertise. 

Role Summary:

The Accounts Payable Associate will be responsible for managing end-to-end AP operations for APAC/EMEA entities, ensuring accurate invoice processing, timely payments, vendor reconciliation, and compliance with APAC/EMEA VAT requirements.

Responsibilities

• Process vendor invoices accurately and in a timely manner in accordance with company policies and procedures.
• Validate invoices for proper approvals, supporting documentation, coding, and compliance requirements.
• Match invoices with purchase orders and receiving documents (2-way/3-way matching). Validate invoice data including coding, approval matrix, and vendor details.
• Manage invoice workflow and follow up with approvers to ensure timely approvals and payment processing.
• Prepare and process payment runs through various payment methods, including bank transfers, checks, and electronic payments.
• Reconcile vendor statements and resolve discrepancies, missing invoices, and payment-related issues.
• Respond to vendor and internal stakeholder queries regarding invoice status, payments, and account balances.
• Monitor aging reports and proactively address outstanding invoices to prevent payment delays.
• Maintain accurate vendor master data and ensure compliance with internal controls.
• Support month-end and year-end closing activities, including accruals and account reconciliations.
• Identify process improvement opportunities to enhance efficiency and accuracy within the Accounts Payable function.
• Collaborate with Procurement, Finance, and business stakeholders to resolve invoice and payment issues.
• Maintain AP records and documentation in accordance with company retention policies.

Qualifications

• MBA or bachelor’s degree in accounting, Finance, Commerce, or a related field.
• 1-4 years of Accounts Payable experience.
• Strong Knowledge of invoice processing, vendor management, and payment cycles.
• Experience with APAC/EMEA VAT and compliance rules.
• ERP experience (NetSuite / Oracle preferred).
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Strong attention to detail and accuracy.
• Good analytical, problem-solving, and communication skills.
• Ability to work in a fast-paced environment with multiple priorities.
• Customer-service mindset with strong stakeholder management skills.
• Open to work in UK shift and Hybrid Model (3 days in a week Work from Office)

Shift:

UK Shift (2 PM – 11 PM IST)

Client Experience | Listen for the “why." Clearly define success. Be accountable. Go the extra distance to create moments that matter.

Collaboration | Treat everyone with respect​. Welcome diverse views​. Partner across geographies, generations, and teams. Rally around final decisions.

Innovation | Always be curious (ABC)​. Challenge the status quo​. Experiment and fail forward​. Build for the future.

Grit | Focus on what matters​. Work with passion and persistence. Think like an owner​. Deliver results you’re proud of.​

Consilio, LLC is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status