Finance Accounts Payable Specialist

Job Posting Title:

Finance Accounts Payable Specialist, Texas Institute for Electronics

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Hiring Department:

Texas Institute for Electronics

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

To Be Determined at Offer

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Earliest Start Date:

Ongoing

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

General Notes

About Us

The Texas Institute for Electronics (TIE) is a University of Texas at Austin-supported semiconductor consortium of state and local government, pre-eminent defense electronics and semiconductor companies, national labs and nationally recognized academic institutions. Our mission is to develop and execute a state-of-the-art 3D Heterogenous Integration manufacturing technology roadmap, and to provide critical pilot manufacturing capabilities to address national security needs and catalyze domestic economic growth.

Join the Texas Institute for Electronics (TIE) and help us push the boundaries in critical semiconductor domains, including advanced packaging, with the aim of reestablishing U.S. prominence in semiconductor manufacturing.

With over $1 billion in funding from the US DoD and the state of Texas, we’re at the forefront of creating cutting-edge semiconductor manufacturing equipment and processes that will set the course for future advancements in semiconductor logic, memory, heterogeneous integration, chip cooling and more. Situated in the heart of Austin — named “America’s Coolest City” by Expedia and “The Best Place to Live in the U.S.” by U.S. News and World Report — the Texas Institute for Electronics embodies the city’s innovative spirit.

 UT Austin, recognized by Forbes as one of America’s Best Large Employers, provides outstanding employee benefits and total rewards packages that include:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas, a defined benefit retirement plan, with 8.25% employer matching funds
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin's libraries and museums with staff ID card
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card
• For more details, please see Benefits | Human Resources and UT Austin Employee Experience | Human Resources  and UT Austin Employee Experience | Human Resources

Must be eligible to work in the United States on a full-time basis for any employer without sponsorship.

Purpose 

The Finance Accounts Payable Specialist supports the Texas Institute for Electronics through monitoring and managing the invoice email inbox and processing invoices for goods and services. This role ensures accurate, timely, and compliant invoice processing by verifying invoices against purchase orders, resolving discrepancies, and supporting efficient day‑to‑day financial operations.

Responsibilities

• Payment Processing
  • Ensures timely and accurate processing of payments, including DEFINE transactions and wire transfer submissions; ensures payments comply with vendor terms and proactively tracks deadlines to prevent late fees or penalties.
  • Assist in processing subaward payments.
  • Conducts internal reviews to confirm appropriate coding, correct account usage, and that all documentation requirements are satisfied.
  • Assists with change orders, amendments, and other required forms, as needed.
• Invoice Processing
  • Receives and reviews vendor invoices for accuracy, completeness, and compliance with applicable requirements.
  • Verifies invoices align with purchase orders and confirms receipt of goods and/or services.
  • Resolves invoice discrepancies (e.g., amounts, purchase orders, receipt records) by coordinating with internal departments and vendors.
• Reconciliation and Reporting
  • Researches and compiles supporting documentation to complete biweekly eShipGlobal reconciliations.
  • Completes monthly ProCard reconciliations and ensures all required supporting documentation is received and properly maintained.
  • Reconciles payments to ensure alignment with vendor contracts or agreements; processes expense correction transactions as needed.
  • Develops and prepares reports to forecast upcoming payable activity based on known and anticipated obligations.
• Vendor Management and Compliance
  • Builds and maintains strong working relationships with vendors and internal stakeholders; responds to inquiries regarding payment status, invoices, and discrepancies.
  • Submits vendor ID requests as needed and verifies vendor holds through applicable state and federal systems.
  • Ensures processes align with university, state, and federal regulations, including record retention requirements.
  • Maintains accurate documentation and supports ongoing best practices.
• Other Duties
  • Serves as a backup to the supervisor to address and resolve urgent internal and vendor-related issues.
  • Provides coverage for team members during absences and assists with cross-functional tasks as assigned.
  • Participates in and supports process improvement initiatives.

Required Qualifications

• Bachelor's degree in business, accounting, or a related field or high school diploma/GED with relevant accounting and payment processing experience.
• Strong organizational skills with the ability to manage multiple tasks and set priorities.
• Demonstrated ability to develop and maintain financial models, dashboards, and management reports tailored to a variety of stakeholders, including senior and executive leadership.
• Proficiency in Microsoft Excel and Word.
• Ability to interpret policies and implement procedures effectively.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication skills with a professional demeanor and commitment to customer service.
• Ability to work independently and collaboratively while maintaining high accuracy and attention to detail.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Four or more years relevant accounting and payment processing experience.
• More than the required education and progressively responsible experience in finance or accounting.
• Familiarity with State of Texas or UT Austin vouchering and accounting policies and procedures.
• Experience using electronic accounting and work management systems to process web-based documents.

Salary Range       

TIE Pays Industry Competitive Salaries

Work Schedule

• Monday – Friday: Flexible between 7am and 6pm

Working Conditions

• May work around standard office conditions
• Repetitive use of a keyboard at a workstation
• Use of manual dexterity (ex: using a mouse)

Required Materials

• Letter of Interest
• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.