People & Culture Administrator - HR

Job Description

The People & Culture Administrator plays a key role in supporting the daily operations of the People & Culture team. This individual will assist with benefits administration, recruitment coordination, leave and disability processes, and general colleague support. The successful candidate is detail-oriented, service-driven, and thrives in a fast-paced, people-first environment.

What is in it for you:

• $33.05 per hour
• Employee travel program offering discounted rates in Fairmont’s and Accor worldwide
• Parking/Commuting Discounts
• Paid meal breaks with complimentary meals served in our Staff Dining room
• Medical, dental, vison insurance available for all full-time colleagues and their families. Additional supplemental insurance available. Free base employee only medical insurance
• 401K Retirement plans with a 4% match for all colleagues.
• Opportunity to develop your talent and grow within your property and across the world!
• Ability to make a difference through our Corporate Social Responsibility activities
• Fun, elegant atmosphere with amazing colleagues!

Responsibilities:

Recruitment & Onboarding

• Support recruitment efforts by posting positions, scheduling interviews, and communicating with candidates.
• Coordinate onboarding tasks including background checks, I-9 verification, system setup, and new hire orientation.
• Assist with tracking applicant data and preparing offer letters and onboarding packets.

Benefits & Leave Administration

• Act as a point of contact for benefit-related questions, assisting colleagues with enrollments, claims, and inquiries.
• Process benefit enrollments, changes, and terminations in HRIS and benefits systems.
• Assist in the administration of FMLA, WA Paid Family & Medical Leave, and other leave programs in accordance with Hotel Policy, federal, Seattle and Washington State law.
• Track employee leaves, coordinate documentation, and communicate with relevant departments.

General HR Administration

• Maintain accurate and confidential employee records both electronically and in physical files.
• Support monthly reporting for headcount, benefits utilization, and recruitment activity.
• Assist with employee engagement and recognition initiatives, such as service anniversaries and cultural events.
• Participate in hotel-wide committees, such as Health & Wellness or Safety, as assigned.
• Support day-to-day Talent & Culture operations and perform other administrative tasks as required.
• Field colleague relations concerns and liaise with other departments on follow-up with basic issues
• Other duties as required

Qualifications

• Minimum 1 year of Human Resources experience, preferably in a hotel or customer service-oriented environment
• Associate's or Bachelor’s degree in Human Resources, Business Administration, or a related field preferred
• Working knowledge of employee benefits, leave administration, and basic employment regulations (e.g., FMLA, ADA, WA Paid Family & Medical Leave)
• Strong organizational and administrative skills with excellent attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with HRIS systems is an asset
• Ability to handle sensitive information with confidentiality, discretion, and professionalism
• Excellent interpersonal and communication skills
• Must be legally authorized to work in the United States without sponsorship

Additional Information

All your information will be kept confidential according to EEO guidelines.

Our commitment to Diversity & Inclusion: We are an inclusive company, and our ambition is to attract, recruit and promote diverse talent. We are an equal opportunity employer.  All offers contingent on background check and E-Verify. Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS