Contracts Administrator

Job Description:

Analytical Mechanics Associates (AMA) seeks a mid-level to senior Contracts Administrator to independently manage the full life cycle of prime contracts and task orders, subcontracts AMA awards to other companies, agreements under which AMA performs as a subcontractor, and commercial agreements. The successful candidate will bring foundation in federal contracting and the FAR, strong commercial contract knowledge, sound judgment, initiative, and effective time management, and will work as part of a multidisciplinary team supporting AMA’s NASA and Department of Defense programs.

This position is located in Huntsville, AL; however, hybrid or remote work arrangements may be considered for qualified candidates. Salary range is $63,942-$95,680, depending on experience and skill-level. Candidates must be U.S. Citizens or U.S. Permanent Residents.

Key Responsibilities:

·       Monitor and administer prime contracts, delivery orders, and task orders from pre-award through post-award to ensure continuing compliance with the FAR, DFARS, and other regulatory requirements; interpret contractual work requirements and obligations for program teams.

·       Support proposal and bid preparation, including reviewing solicitations, statements of work, and specifications to identify risks, informing management of contractual risks and obligations, and recommending mitigation.

·       Serve as a point of contact with Government contracting personnel and teaming partners on contractual matters.

·       Support program monthly, quarterly, and annual reviews with contract status, funding, and compliance information.

·       Coordinate review and approval of terms, conditions, and legal sufficiency of contractual documents.

·       Manage subcontracts: AMA awards through the full life cycle: requirements definition, solicitation proposal evaluationnegotiation, award, modifications, funding administration, and closeout.

·       Organize contractual requirements into accurate, comprehensive Requests for Proposal (RFPs) that enable competitive negotiations, including moderate to complex solicitations.

·       Evaluate subcontractor proposals, including technical bid analyses, price and cost analyses, and source selection support, and prepare recommendations for award to program management. Prepare subcontract terms and conditions.

·       Administer government and commercial contracts, subcontracts, task orders, and purchase orders in accordance with applicable contract terms, customer requirements, AMA policies and procedures, including FAR, DFARS, NASA FAR Supplement, prime contract flowdown, and Contractor Purchasing System Review (CPSR) requirements, as applicable.

·       Administer agreements under which AMA is a subcontractor, including negotiating prime contractor terms, tracking obligations and funding, and coordinating modifications and closeout.

·       Review, negotiate, and administer commercial agreements, including master services agreements, task orders, statements of work, nondisclosure agreements, and teaming agreements.

·       Interpret contract clauses, assess contractual and business risks, and recommend practical mitigation strategies. Evaluate scope, payment, acceptance, warranties, indemnification, liability, intellectual property, confidentiality, and termination provisions.

·       Coordinate with Finance and Program Management to resolve cost overruns and funding issues.

·       Maintain complete, accurate contract and subcontract files in accordance with established procedures; monitor requirements and deadlines.

·       Coordinate with Program Managers, technical representatives, Finance, Procurement, customers, prime contractors, subcontractors, and other contracts staff.

Required Skills and Work Management:

·       Demonstrated self-starter who takes ownership of assignments, identifies next steps, and advances work with minimal supervision.

·       Strong ability to prioritize competing demands, meet deadlines, and maintain consistent progress on ongoing responsibilities in a fast-paced environment.

·       Ability to research unfamiliar or nonroutine issues, apply established guidance, and develop proposed solutions.

·       Sound judgment in resolving matters independently and escalating risks promptly with relevant facts, actions taken, and recommendations.

·       Attention to detail, including independently validating work, incorporating feedback, and applying lessons learned.

·       Clear written and verbal communication, timely status updates, and reliable follow-through on commitments.

·       Ability to work effectively with diverse technical and administrative teams.

·       Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.

Education and Experience:

·       Bachelor’s degree in business administration, contracts management, supply chain management, finance, economics, accounting, legal studies, or a related field, or a Master’s Certificate in Government Contracting; an equivalent combination of education and directly relevant experience may be considered.

·       Mid-level ($63,942-$79,928): At least 5 years of progressive contracts or subcontract administration experience.

·       Senior-level ($77,331-$95,680): At least 8 years of progressive experience, including independent management of complex agreements and negotiations.

·       Working knowledge of the FAR and DFARS and their application to prime contracts and subcontracts, including prime contract flowdowns.

·       Experience administering cost-type, fixed-price, and labor-based contracts and subcontracts, including CPFF, CPAF, FFP, T&M, and labor-hour.

·       Strong commercial contract and subcontract experience administering both subcontracts awarded to other companies and agreements under which the employer performs as a subcontractor.

·       Must be a U.S. Citizen or U.S. Permanent Resident.

Preferred Qualifications:

·       Familiarity with the NASA FAR Supplement.

·       Knowledge of Cost Accounting Standards (CAS), the Service Contract Act (SCA), and GSA Schedule contracting.

·       Experience supporting a CPSR or working within an approved purchasing system.

·       Experience with Deltek Costpoint Procurement, Subcontracts, or Contracts modules, and with SharePoint.

Position level will reflect relevant experience, demonstrated independence, and the complexity of agreements managed.

Analytical Mechanics Associates (AMA) is proud of our customer relationships, our diverse and dynamic work environment, and our employees' career satisfaction. AMA is a small business with a wide reach; headquartered in Hampton, VA, AMA has operations in Greenbelt, MD; Huntsville, AL; Dallas and Houston, TX; Denver, CO; Mountain View, CA; and Edwards Air Force Base, CA. With over 60 years of experience, AMA specializes in aerospace engineering, science, analytics, information technology, and visualization solutions. AMA combines the best of engineering, science, and mathematics capabilities with the latest in information technologies, visualization, and multimedia to build creative solutions. We offer competitive salaries and a substantial benefits package, including but not limited to paid personal and federally recognized holiday leave, salary deferrals into a 401(k)-matching plan with immediate vesting, tuition reimbursement, short/long term disability plans, and a variety of medical, dental, and vision insurance options.

AMA is committed to the professional growth of every employee, understanding that the successes of our employees drive our success. We provide a work environment that is engaging, collaborative, and supportive. To learn more about our company, please visit our website at www.ama-inc.com/careers and follow us on Facebook and LinkedIn.

AMA is an Equal Opportunity Employer and does not discriminate against any applicant for employment or employee because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic prohibited under federal, state, or local laws.