In PersonIn-person service is provided at sites throughout Nassau and Suffolk counties.
Administrative & Executive AssistanceAdministrative Support
About the job
Requirements
A High School Diploma or GED is required.
Two to three years of secretarial or office management experience are required.
Moderate proficiency with Microsoft Office Suite, particularly Excel, and familiarity with navigating online database programs are required.
Well-developed communication skills are required to build productive relationships with clients, external agencies, and internal agency program staff.
Demonstrated organizational skills, attention to detail, and accuracy are required when preparing documents, processing transactions, and maintaining records.
Responsibilities
Prepare departmental correspondence, including letters, reports, and documents, and process and distribute departmental mail while responding to routine inquiries.
Answer telephones, provide information about services, and refer calls to appropriate staff.
Conduct outreach telephone calls to agencies and organizations to obtain or distribute department-related information.
Prepare and process routine departmental financial transactions, including reviewing invoices, completing vouchers, and ensuring accurate coding before submission to Finance.
Maintain the calendar for the Director, Administrator, or others and schedule appointments as needed.
Assist with the logistics of establishing new sites or moving a site by ensuring supplies, equipment, forms, and record-keeping systems are available.
Assist as needed at the building front desk by answering agency calls and directing visitors and guests.
Catholic Charities of Long Island models the love of Jesus by offering dignified and compassionate care to poor and vulnerable neighbors of every faith and background. In-person service at more than 50 sites throughout Nassau and Suffolk counties is inspired by the Gospel call affirming the sacredness of every human life.
CCLI is looking for a part-time secretarywith a generous heart and a desire to contribute to the well-being of others to carry out our mission on Long Island. By joining our team, you will share in the joy of providing “care with dignity and life with hope.”
Responsibilities:
Prepare departmental correspondence (letters, reports, documents), and process and distribute departmental mail as well as respond to routine inquiries.
Answer telephones, provide information about services and refer calls to appropriate staff.
Conduct outreach telephone calls to agencies and organizations to obtain or distribute departmental-related information.
Prepare and process routine departmental financial transactions, including reviewing invoices, completing vouchers, and ensuring accurate coding before submission to Finance.
Maintain calendar for Director/Administrator or others and schedule appointments as needed.
Assist with logistics of establishing new sites or a site move by ensuring supplies, equipment, forms, record keeping system are available.
Assist as needed at building front desk answering agency calls and directing visitors/guests.
Qualifications:
High School Diploma or GED.
2-3 years of secretarial or office management experience.
Moderate proficiency with Microsoft Office Suite, with emphasis on Excel; familiarity with navigating online database programs.
Well-developed communication skills resulting in productive relationships with clients, external agencies and internal Agency program staff.
Demonstrated organizational skills including attention to detail and accuracy in preparing documents, processing transactions and maintaining records.
Schedule: 21 hours per week – flexible schedule
Rate of Pay: $21.00 per hour
This rate of pay serves as a good faith estimate. Actual pay is based on a number of factors which may include a candidate’s qualifications, skills, competencies, experience and work location. The salary range or rate listed does not include any differential pay or other forms of compensation, such as the value of benefits, which may be applicable to this position.