Administrative & Executive AssistanceAdministrative Support
About the job
Requirements
A high school degree or GED is required.
A minimum of five years of relevant work experience is required.
Advanced Microsoft Office skills and the ability to become familiar with company-specific programs and software are required.
The ability to read, interpret, and support all applicable Department of Transportation regulations is required.
The role requires organization, decision-making proficiency, attention to detail, and problem-solving skills.
Strong oral and written communication and listening skills are required.
The ability to work independently and in a team environment is required.
The role requires resourcefulness and the ability to adjust to changes in management direction.
The role requires diplomacy, maturity, and the ability to keep matters confidential.
The ability to interact successfully with all levels of the organization is required.
The role requires initiative and a demonstrated record of proactively identifying improvement opportunities and acting on them.
The ability to work efficiently and maximize productivity is required.
Proficient knowledge of researching and navigating internet sites is required.
Responsibilities
Provide direct support to all fleet team members.
Maintain, track, and report on fleet-related matters.
Assist in maintaining a vehicle work order tracking system.
Follow up promptly on required information and forms by telephone, email, and direct contact.
Provide administrative, clerical, and systems support for fleet-related activities.
Assist with driver compliance files and tracking.
Track dielectric, ANSI, Department of Transportation, registration, and inspection requirements.
Distribute updated vehicle paperwork.
Enter inventory data for HUT and IFTA filing.
Assist with procurement and rental activities.
Enter, report, and track work orders.
Record team meeting minutes.
Stay current on legal requirements and government reporting regulations affecting Fleet Management and Department of Transportation, and help ensure policies, procedures, and reporting remain compliant.
Assist with other projects and perform other duties as assigned.
Desired Qualifications
A construction union background is preferred.
Fleet Administrator
The Fleet Administrator will play a critical role in supporting the entire fleet team. The Fleet Administrator is committed to professionalism, timeliness, and quality in the completion of all deliverables. The following responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing, and other duties will be assigned based on the needs of our team and department’s growth.
Responsibilities:
Direct supportive role to all fleet team members.
Maintaining, tracking, and reporting on a variety of
Assist in maintaining a Vehicle Work Order tracking system.
Follow up timely on required information and forms via telephone, email, and direct contact.
Administrative, clerical and systems support of all fleet related activities within the fleet Some examples are listed below.
Assist with Driver Compliance Files and tracking
Dielectric, ANSI, DOT, Registration, and inspection tracking
Distribution of updated vehicle paperwork
Data entry of inventory for HUT and IFTA filing
Assisting with procurement and rental
Work order entry, reporting, and tracking
Recording team meeting minutes
Stay abreast of legal requirements and government reporting regulations affecting Fleet Management/DOT and ensure policies, procedures, and reporting remain in compliance.
Assist with other projects and perform other duties as assigned.
Required Competencies:
High School degree or GED required.
Minimum of 5 years of relevant work experience.
Advanced Microsoft Office skills, with an ability to become familiar with company-specific programs and software.
The ability to read, interpret and support all applicable DOT Regulations.
Construction union background preferred.
Ability to stay organized and proficient in decision-making.
Strong attention to detail and problem-solving skills.
Strong oral and written communication skills.
Excellent listening skills.
Ability to work well both independently and in a team environment.
Resourcefulness and the ability to easily adjust to changes in management direction.
Diplomacy, maturity, and the ability to keep matters confidential.
Ability to successfully interact with all levels of the organization.
Strength in initiative-taking, and a demonstrated record in proactively identifying improvement opportunities and acting upon them.
Ability to work efficiently and maximize productivity.
Proficient knowledge in researching and maneuvering around Internet sites.
Compensation:
The minimum and maximum annual salary that O’Connell Electric Company, Inc. believes in good faith to be accurate for this position at the time of this posting is between $62,500 to $70,500 annually.
It is important to O’Connell Electric that potential candidates for this position understand that compensation depends on numerous factors including the geographic location where the role will be performed, skills required, experience, complexity, travel, and market rate. O’Connell Electric aims to reward performance and attract top talent with competitive, fair pay and benefits. Please note that the top of the salary range represents exceptional, and/or senior-level positions, which meet all required qualifications. Actual offers take candidate’s knowledge, skills, abilities, and experience into account.
Equal Opportunity:
O’Connell Electric is an equal opportunity employer and prohibits discrimination and harassment of any type. O’Connell Electric affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.