Unit Secretary - TCC Medical Oncology

Why Beebe?

Become part of the Beebe team - an inclusive team positioned in a vibrant, coastal community.  Enjoy a fulfilling career as you support the health of our patients and a team focused on excellence.

In addition to competitive compensation and wellness benefits (medical, dental, vision, and prescription) Beebe Healthcare also offers:

• Sign-on and Referral Bonuses for select positions
• Tuition Assistance up to $5,000
• Paid Time Off
• Long Term Sick accrual
• Employer Contribution Plan
• Free Short and Long-Term Disability for Full Time employees
• Zero copay for drugs on prescription plan for certain conditions
• College Bound 529 Savings Plan
• Life Insurance
• Beebe Pers via WorkAdvantage
• Employee Assistance Program
• Pet Insurance

Overview

Responsible for the receptionist and clerical function on the Patient Care Unit under the supervision of a Registered Nurse.

Responsibilities

• Serve as a central communication resource for the unit, supporting patient care, customer service, and daily department operations.
• Monitor physician/provider orders in the electronic medical record (EMR) and promptly communicate new, urgent, and stat orders to the appropriate nursing staff.
• Schedule diagnostic tests, procedures, consultations, and appointments in a timely and accurate manner.
• Coordinate communication with physicians, providers, and consultants, including paging and relaying critical information as needed.
• Maintain unit inventory by ordering, receiving, stocking, and organizing supplies, forms, and materials using electronic ordering systems.
• Ensure proper storage and availability of supplies to support ongoing patient care needs.
• Manage and maintain patient medical records in accordance with regulatory and organizational guidelines.
• Prepare, organize, and process patient charts for admissions, transfers, discharges, and interdepartmental movement.
• Ensure patient records are complete and accurately accompany patients during transfers or discharge.
• Maintain unit readiness for EMR downtime events, including management of downtime equipment, forms, and supplies.
• Welcome, assist, and direct patients, visitors, and staff while providing exceptional customer service and responding to routine inquiries.
• Perform admission, discharge, and transfer registration activities accurately and efficiently.
• Coordinate procurement and delivery of equipment and supplies necessary to support patient care and physician orders.
• Identify, report, and track issues related to EMR devices, computers, printers, fax machines, and other unit equipment, escalating unresolved concerns as appropriate.
• Maintain a safe, clean, organized, and efficient unit environment in compliance with established standards.
• Submit and monitor maintenance work orders for facility-related issues and support routine unit operations, including mail distribution and pneumatic tube system management.
• Demonstrate professional accountability through ongoing learning, timely completion of required education and competencies, and active participation in performance improvement initiatives.
• Collaborate effectively with team members, assist with additional assignments, and contribute to unit-based councils and quality improvement efforts.
• Proactively identify operational needs and support solutions that enhance patient care, workflow efficiency, and departmental performance.

Qualifications

• High school education

Credentials

Education

Entry

USD $16.75/Hr.

Max

USD $25.96/Hr.

Compensation: 16.75 to 25.96 (USD)