Publicis Groupe

Runs advertising and digital transformation services

Associate Global Mobility - US Immigration, L1 Blanket

HR Operations & CoordinationConfirmed live in the last 24 hours

Full-timeGurugram, Haryana, IndiaNo salary listedIn-person

About the Job

Requirements

At least 2 years of related experience in Global Mobility, focused on the Americas region.
Experience working in a similar corporate environment supporting U.S. immigration processes and employee relocation or transfers.
Expertise in U.S. L-1 visas and/or Canadian work permits (ICT applications).
Strong organizational skills, including the ability to multitask and balance competing priorities.
Process and project management skills, particularly managing multiple workstreams involving several team members.
Attention to detail and the ability to deliver accurately to tight deadlines.
Flexibility to adapt to changing priorities and work in a fast-paced, demanding, changing environment.
Strong written and verbal communication skills.

Responsibilities

Guide travelers and support their applications for U.S. work visas (L-1 Blanket and L-1 Non-Blanket) and/or Canadian ICT applications.
Prepare and file work visa applications in-house, including L-1 Blanket and Canadian ICT applications, and guide employees through the visa application process.
Conduct orientation sessions for employees attending U.S. visa interviews.
Liaise with external counsel and internal stakeholders on U.S. and Canadian work visa applications.
Track and maintain data and documentation for visa applications and assignments.
Serve as the Global Mobility point of contact supporting assignments and regional travelers before and after assignments.
Improve travelers’ experience through consistent processes and policy treatment, providing supportive and seamless end-to-end service.
Execute day-to-day assignment- and immigration-specific activities to support travelers.
Collaborate with Global Mobility Operations team members to execute processes and resolve issues promptly.
Understand issues, compliance requirements, and stakeholder perspectives when determining or recommending resolutions.
Prepare and manage reports.
Coordinate with team members, Home and Host Offices, vendors, and internal experts to ensure compliance with internal policies and external requirements, including benefits, tax, and local immigration requirements.
Ensure real-time, accurate data entry to support transparency for team members, offices, and other stakeholders.
Report compliance risks and the consequences of non-compliance.

Desired Qualifications

Experience handling U.S. or Canadian visa, immigration, or operational matters.
Experience with Global Mobility data analysis and reporting.
Strong compliance orientation and expertise in relocation and expatriate tax or payroll management.
Relevant certifications in expatriate management or Global Mobility.

Company Description

Resources is the backbone of Publicis Groupe, the world’s third-largest communications group. Formed in 1998 as a small team to service a few Publicis Groupe firms, Re:Sources has grown to 5,000+ people servicing a global network of prestigious advertising, public relations, media, healthcare, and digital marketing agencies. We provide technology solutions and business services including finance, accounting, legal, benefits, procurement, tax, real estate, treasury, and risk management to help Publicis Groupe agencies do their best: create and innovate for their clients.

In addition to providing essential, everyday services to our agencies, Re:Sources develops and implements platforms, applications, and tools to enhance productivity, encourage collaboration, and enable professional and personal development. We continually transform to keep pace with our ever-changing communications industry and thrive on a spirit of innovation felt around the globe. With our support, Publicis Groupe agencies continue to create and deliver award-winning campaigns for their clients.

Overview

About the Role

Global Mobility Associate will be working in the cross-cultural Global Mobility team to support Work Permit Visa application processes, Assignment Management activities, prepare cost estimates and related compliance actions.

Responsibilities

Act as a point of contact for travelers to guide, and provide support to apply for US Work visas (L-1 Blanket and L-1 Non-Blanket) and/or Canada ICT applications.
Prepare and file Work visa applications in-house (L-1 Blanket, Canada ICT applications) and guide employees throughout the visa application process.
Conducts orientation sessions for employees appearing for US visa interviews.
Liaison with external counsel and internal stakeholders on US/Canada work visa applications.
Track and maintain data and documentation for visa applications and assignments.
Act as GM point of contact for supporting all assignments and for travelers from the region before and after the assignment.
Enhances travelers’ experience through consistent processes and policy treatment. Provides travelers a supportive, positive and seamless end-to-end experience.
Executes, on a day-to-day basis, assignment & Immigration specific activities to support the traveler.
Collaborate with other Global Mobility Operations team members to ensure processes are executed and issues resolved in a timely manner.
Ensures a full understanding of the issue, compliance requirements, and the perspectives of all stakeholder are considered when determining/ recommending resolution.
Should be able to prepare and manage reports.
Coordinate with others in the team, Home and Host Offices, vendors and internal experts to ensure compliance with internal policies and external requirements (e.g. benefits, tax, local immigration teams).
Ensure for real time and accurate data entry to enable transparency for team members, offices and other stakeholders.
Report compliance risks and consequences for non-compliance.

Preferred Skills

Experience in handling US, Canada visa/Immigration or operational matters.
Experience with Global Mobility data analysis and reporting.
Strong compliance orientation and proven expertise in relocation and expatriate tax/payroll management.
Any relevant certifications in the field of Expatriate management, Global Mobility.

Responsibilities

Required Skills

Expert on US L-1 Visas and/or Canada Work Permits (ICT applications).
Exceptional organizational skills, including ability to multitask and balance completion of several competing priorities.
Solid process and project management skills, particularly the ability to manage multiple work streams involving several team members.
Attention to detail and the ability to deliver accurately to tight deadlines.
Flexibility to adapt to changing priorities and the ability to thrive in a fast-paced, demanding, changing environment.
Extraordinary written and verbal communication skills.

Qualifications

Qualifications

Minimum 2 years of related experience working within the field of Global Mobility, focusing on Americas region.
Experience working in similar corporate set-up supporting US Immigration process, and relocation/transferring of employees.

About the Company

Publicis Groupe

Runs advertising and digital transformation services

Publicis Groupe runs advertising, media buying and digital transformation services for companies that want to reach consumers, coordinate campaigns and improve their business systems. Its agency network includes creative and media specialists, while Publicis Sapient builds and modernizes the technology behind clients' operations. Epsilon adds customer data and marketing technology that connect brands with audiences and measure campaign results. Clients pay for consulting, campaign creation and execution, with production and media costs billed through alongside the group's service work. Founded in 1926, Publicis Groupe is headquartered in Paris, France.

Company size: 10,001+
Company stage: IPO
Headquarters: Paris, France
Founded: 1926

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