In PersonOffice-based reception role; little to no travel.
Administrative & Executive AssistanceReception & Front Desk
About the job
Requirements
A high school diploma or equivalent is required.
Two or more years of administrative support experience, including proven experience as a receptionist, are required.
Proficiency in Microsoft Office, including Outlook calendar, Word, and Excel, is required.
Efficient internet navigation is required.
Hands-on experience with office equipment such as printers, copiers, and postage meters is required.
Strong verbal, written, interpersonal, and customer service skills are required.
Strong organization, attention to detail, and time management, with a proven ability to meet deadlines, are required.
Ability to manage multiple tasks independently in a fast-paced, at times stressful environment, is required.
Ability to maintain confidentiality is required.
Ability to sit at a desk and work on a computer for prolonged periods is required.
Ability to lift and carry up to 15 pounds occasionally, such as mail and packages, is required.
Ability to communicate clearly in person and by phone is required.
Responsibilities
Answer, screen, and transfer incoming calls promptly and courteously to the correct department.
Greet, assist, and direct visitors, customers, and delivery personnel, and notify employees when their guests arrive.
Receive, sort, and deliver incoming mail and packages to the appropriate departments.
Manage conference room calendars and schedule meetings using Microsoft Outlook.
Scan documents, perform online research, and provide administrative support to other departments as assigned.
Assist with coordinating company employee fundraisers.
Maintain office security by following safety procedures and controlling visitor access through the reception desk.
Keep the reception area organized and presentable, and recommend improvements to front desk processes.
Desired Qualifications
Front desk experience in a manufacturing or distribution company is preferred.
Experience with multi-line phone systems and visitor sign-in procedures is preferred.
At Door Controls USA, we are always on the lookout for passionate individuals who thrive in dynamic environments. We seek team members who are dedicated to excellence & innovation in the automatic & manual door industry. Ideal candidates should bring a blend of technical skills, customer-focused attitudes, & a willingness to learn & grow with us. Whether you're an experienced professional or just starting out, we offer opportunities to build a rewarding career within a supportive & inclusive workplace.
Guided by our mission of Opening Doors for Generations & grounded in our core values—Together We Thrive, Do What You Say, Do the Right Thing, Better Every Day, and Get'er Done—we strive to make a lasting impact for our customers & communities. Join us in delivering high-quality solutions & services to our customers nationwide.
Benefits Package Offered for full-time employees:
Medical
Dental
Vision
Accidental Insurance
Critical Illness
Supplemental Life Insurance
Short Term Disability
Long Term Disability
401K + Company Match
Legal Shield
Position Purpose
The Receptionist is the first point of contact for visitors and callers to Door Controls USA. This role owns the front desk, welcoming guests, routing calls, mail, and deliveries, and controlling access to the office, so that every visitor and caller has a professional experience and quickly reaches the right person.
Key Responsibilities
Front Desk and Call Management
• Answer, screen, and transfer incoming calls promptly, courteously, and to the correct department.
• Greet, assist, and direct visitors, customers, and delivery personnel, and notify employees when their guests arrive.
• Receive, sort, and deliver incoming mail and packages to the appropriate departments.
Administrative Support
• Manage conference room calendars and schedule meetings using Microsoft Outlook.
• Scan documents, perform online research, and provide administrative support to other departments as assigned.
• Assist with coordinating company employee fundraisers.
Safety, Quality, and Continuous Improvement
• Maintain office security by following safety procedures and controlling visitor access through the reception desk.
•Keep the reception area organized and presentable, and recommend improvements to front desk processes
Success Measures
Measure
Target or Standard
Call handling
Calls answered within three rings and routed to the correct person or department
Visitor experience
Every visitor greeted promptly, signed in per security procedures, and their host notified on arrival
Mail and package distribution
Mail and packages delivered to departments the same business day they are received
Qualifications
Required
Preferred
Education: High school diploma or equivalent
Experience: Two or more years of administrative support experience, including proven experience as a receptionist
Knowledge and Skills: Proficiency in Microsoft Office (Outlook calendar, Word, Excel); efficient internet navigation; hands-on experience with office equipment such as printers, copiers, and postage meters; excellent verbal, written, interpersonal, and customer service skills; strong organization, attention to detail, and time management with a proven ability to meet deadlines; ability to manage multiple tasks independently in a fast-paced, at times stressful environment; ability to maintain confidentiality
Licenses or Certifications: None required
Education: None beyond the required
Experience: Front desk experience in a manufacturing or distribution company
Knowledge and Skills: Experience with multi-line phone systems and visitor sign-in procedures
Licenses or Certifications: None
Physical Requirements
• Ability to sit at a desk and work on a computer for prolonged periods.
• Ability to lift and carry up to 15 pounds occasionally, such as mail and packages.
• Ability to communicate clearly in person and by phone.
• Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Working Conditions
• Office environment at the front reception desk; fast-paced and at times stressful.
• Standard weekday business hours; little to no travel.
Disclaimer
This job description summarizes the general nature and level of work expected. It is not intended to include every duty, responsibility, or qualification. Door Controls USA may revise responsibilities or assign additional duties based on business needs. This document does not create a contract of employment or alter the at will employment relationship, where applicable.