Anywhere

Organizes incentive travel and corporate events

Coordinator Document and Mailroom

Office Clerical & RecordsConfirmed live in the last 24 hours

Full-timeMadison, NJ, USA$19.23 - $21In-person

About the Job

Requirements

A high school diploma is required.
One to two years of experience in a similar role is required.
Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams, is required.
The ability to learn new software quickly is required.
Strong organizational and communication skills, with keen attention to detail, are required.
The role requires comfort with light physical activity, including occasionally lifting up to 25 pounds.
Regular, predictable attendance is essential.

Responsibilities

Manage all incoming and outgoing mail and packages, including courier deliveries and pick-ups.
Prepare and process outgoing mail and assist with returned or unclaimed mail.
Collect, sort, prepare, and scan documents.
Label documents and enter them into the system, ensuring accuracy and quality.
Perform post-scanning quality checks and file original records.
Secure and properly dispose of confidential documents.
Print and scan checks for deposit for the Escrow and Commission teams.
Print Garnishment and SEP checks.
Maintain relationships with courier services, including UPS, USPS, and FedEx.
Track mail and UPS invoicing using Excel.
Order and maintain office supplies and stockroom inventory.
Replace toner in printers and copiers and manage service requests with equipment vendors.
Provide coverage for other business service functions as needed.
Maintain a clean desk policy and secure environment.

We are seeking a highly organized, detail-oriented individual with a sense of urgency to join our team as a Document & Mailroom Coordinator. In this role, you will manage mailroom operations, document processing, and vendor relationships to keep our business running efficiently.

Key Responsibilities

Mailroom Operations

Manage all incoming and outgoing mail and packages, including courier deliveries and pick-ups
Prepare and process outgoing mail and assist with returned or unclaimed mail

Document Management

Collect, sort, prepare, and scan documents
Label and enter documents into the system, ensuring accuracy and quality
Perform post-scanning quality checks and file original records
Secure and properly dispose of confidential documents

Financial Support

Print and scan checks for deposit for Escrow and Commission teams
Print Garnishment and SEP checks.

Vendor & Inventory Management

Maintain relationships with courier services (UPS, USPS, FedEx)
Track mail and UPS invoicing using Excel
Order and maintain office supplies and stockroom inventory
Replace toner in printers and copiers and manage service requests with equipment vendors

Other Duties

Provide coverage for other business service functions as needed
Maintain a clean desk policy and secure environment

Qualifications

High School diploma required
1–2 years of experience in a similar role
Proficient in Microsoft Office Suite (Excel, Word, Outlook, Teams)
Ability to learn new software quickly
Strong organizational and communication skills with keen attention to detail
Comfortable with light physical activity, including lifting to 25 lbs. occasionally
Regular, predictable attendance is essential
Positive attitude and commitment to delivering premier service

We are proud to offer a comprehensive benefits package to our employees including:

Medical, Dental, Vision, Short-term and Long-term disability benefits, AD&D
401(k) savings plan with company match
Paid Time Off to Include Holidays, Vacation Time, and Sick Time
Paid Family & Paternity Leave
Life Insurance
Business Travel Accident Insurance
All employees receive access to LinkedIn Learning
Employee Referral Program
Adoption Assistance Program
Employee Assistance Program
Health and Wellness Program and Incentives
Employee Discounts
Employee Resource Groups

Market Minimum Salary: 19.23

Market Maximum Salary: 21

About the Company

Anywhere

Organizes incentive travel and corporate events

Anywhere, Events & Incentive Travel acts as a partner to plan and execute corporate events and incentive trips. They organize one- or multi-day trips, conferences, symposiums, motivational events, team-building activities, and company outings in the Netherlands or abroad, handling the logistics and planning. Their process centers on working with clients to arrange the full event experience, from destination selection to on-the-ground coordination, for both domestic and international locations. What sets them apart is their focus on incentive travel and corporate events as a dedicated partner, with a clear emphasis on serving Dutch and international clients from their Amsterdam base. The company's goal is to help companies create motivating experiences for their teams by organizing seamless, well-managed events and travel.

Company size: 1-10
Company stage: Not listed
Total funding: Not listed
Headquarters: Amsterdam, Netherlands
Founded: 1998

Recently Posted Jobs

Explore more opportunities at Anywhere

See more jobs