VirtueStaff

Remote staffing with vetted virtual assistants

Executive Assistant / Virtual Assistant

Executive SupportConfirmed live in the last 24 hours

Full-timeJohannesburg, South AfricaRemote

About the Job

Requirements

Proven experience as an Executive Assistant working directly for a business owner in a fast-paced, busy environment.
Exceptional critical thinking skills and the ability to anticipate needs before they are articulated.
Advanced knowledge of ActiveCampaign, Asana, and Google Drive.
Strong Excel or Google Sheets knowledge and data exposure.
High proficiency in using artificial intelligence tools to increase efficiency and speed.
High attention to detail, the ability to learn on the fly, and a confident executive presence in client-facing interactions.

Responsibilities

Manage the owner's email and LinkedIn, interacting with clients on her behalf with high-level customer service and a professional voice.
Oversee a complex calendar, manage all Zoom calls, and capture comprehensive notes that drive action items.
Lead the onboarding process for new clients and prepare high-impact presentations for meetings.
Maintain the CRM (ActiveCampaign) by reconciling contacts and performing high-level sales administrative activities.
Manage file structures in Google Drive and project workflows in Asana, using advanced worksheet knowledge to track data.

Executive Assistant / Virtual Assistant

VirtueStaff · Johannesburg, South Africa (Remote) · Contract · Posted 2026-08-18

Salary: USD 12,000–20,000

Workplace: remote

Department: Internal active

Description

VirtueStaff is are seeking a high-level, confident Executive Assistant to serve as a strategic partner to our client. This is not an "order-taker" role; we need a proactive thinker who will learn the nuances of the business to serve clients and manage operations with autonomy. The ideal candidate thrives in a fast-paced environment and leverages AI and modern tech to stay three steps ahead of the schedule.

Responsibilities

Proven experience with email and calendar management
Manage the owner’s email and LinkedIn, interacting with clients on her behalf with high-level customer service and professional "voice".
Oversee a complex calendar, manage all Zoom calls, and capture comprehensive notes that drive action items
Lead the onboarding process for new clients and pull together high-impact presentations for meetings
Maintain the CRM (ActiveCampaign) by reconciling contacts and performing high-level sales administrative activities
Manage file structures in Google Drive and project workflows in Asana, utilizing advanced worksheet knowledge to track data

Requirements

Proven experience as an Executive Assistant working directly for a business owner in a fast-paced, busy environment
Exceptional critical thinking skills; must be a proactive and anticipates needs before they are articulated
Advanced knowledge of ActiveCampaign, Asana, and Google Drive
Strong Excel/Sheets knowledge and data exposure
Highly proficient in using AI tools to increase efficiency and speed
High attention to detail, the ability to learn on the fly, and a confident "executive presence" in client-facing interactions

Benefits

Work From Home
Performance Bonus

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About the Company

VirtueStaff

Remote staffing with vetted virtual assistants

VirtueStaff connects U.S.-based businesses with globally sourced virtual assistants by sourcing, vetting, and placing remote talent. It screens over 5,000 candidates weekly and passes only the top 1% through a multi-step process, then presents matched candidates for client interviews on a month-to-month, minimum 20-hours-per-week basis. The service covers standard administrative, marketing, bookkeeping, and customer service tasks, with specialized options like VirtueStaff Experts, VirtueStaff Teams, and Executive Assistants for executives. The goal is to deliver cost-effective staffing (about $20,000 saved per year vs. a U.S.-based hire) while creating life-changing opportunities and higher salaries for the candidates.

Company size: 11-50
Company stage: Not listed
Total funding: Not listed
Headquarters: Gilbert, AZ
Founded: 2023

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