Billing Specialist
$31.25 - $38.46/hr
Mid
San Diego, CA, USA
In PersonRegular in-office attendance is required for the first 180 days; hybrid arrangements may be available afterward for eligible employees.
AccountingAccounts Payable/Receivable
About the job
Requirements
- At least 3 years of hands-on billing experience in a law firm environment; direct exposure to insurance defense or carrier billing is preferred.
- Proficiency with Aderant Expert and BillBlast, or demonstrated experience with a comparable legal billing platform such as Juris, Elite, or ProLaw.
- Working knowledge of e-billing portals and outside counsel guidelines, including navigating carrier-specific submission rules and resolving portal rejections.
- Strong Microsoft Excel skills and general proficiency across Office applications.
- Written and verbal communication skills for daily interaction with attorneys, legal assistants, and occasional carrier billing contacts.
- High attention to detail and ability to manage a multi-matter billing queue under deadline pressure without sacrificing accuracy.
- Customer-service mindset and a proactive, problem-solving approach to billing issues.
- Ability to work independently and as part of a team, adapting to shifting priorities in a fast-paced litigation environment.
- Regular in-office attendance is required for the first 180 days; eligible employees may have hybrid arrangements available afterward, consistent with firm policy.
Responsibilities
- Launch, review, finalize, and distribute client bills using Aderant Expert and BillBlast, following each client's billing requirements and attorney preferences.
- Review and revise prebills based on attorney feedback, including narrative edits, time entry adjustments, write-offs, and cost corrections.
- Apply retainer balances, split billing across multiple clients or matters, and organize supporting billing detail as required.
- Perform fee and cost calculations, verify rate compliance, and confirm that billed entries comply with client guidelines before submission.
- Submit invoices through carrier and client e-billing portals, including Legal Tracker, TyMetrix, Collaborati, and Mitratech, following platform-specific formatting and submission rules.
- Identify non-compliant time entries, billing codes, or narratives before submission and coordinate corrections with the responsible attorney or legal assistant.
- Monitor submission status and resolve rejections or errors at the line-item level to minimize revenue delays.
- Maintain current knowledge of preferred billing requirements and outside counsel guidelines for the firm's key insurance carrier and corporate clients.
- Maintain accurate client and matter billing information in Aderant, including rate schedules, billing instructions, and contact preferences.
- Process billing-related changes such as rate updates, matter transfers, and billing arrangement modifications as directed.
- Respond to billing inquiries from attorneys, legal assistants, and clients, escalating complex issues to the Billing Manager as appropriate.
- Support the Billing Manager by tracking billing workflow, assisting with complex or high-volume billing cycles, and completing special billing projects.
- Assist with month-end billing close, ensuring assigned matters are billed, submitted, or appropriately documented within the billing cycle.
- Collaborate with the collections and cash application teams to resolve invoice discrepancies and support accounts receivable follow-up on outstanding balances.
Desired Qualifications
- Familiarity with task-based billing (UTBMS/ABA billing codes) and litigation support billing conventions.
- Experience with trust accounting or retainer management in a legal billing context.
- Prior experience supporting billing for a multi-office or high-volume insurance defense practice.
- Direct exposure to insurance defense or carrier billing.
About the company
Klinedinst PC is a full-service law firm serving businesses, institutions, and individuals across the Western United States. Its lawyers handle corporate litigation and a wide range of transactional work, including mergers and acquisitions, corporate formation, securities, real estate, and cross-border matters, as well as areas like intellectual property and white-collar defense. It differentiates itself with a business-minded founder’s background (MBA and lending experience), a broad regional footprint, and a commitment to acting as a strategic partner and on-demand general counsel for clients. Its goal is to help clients achieve their business objectives by delivering practical, scalable legal solutions.
Company Size
201-500
Company Stage
N/A
Total Funding
N/A
Headquarters
San Diego, California
Founded
1983
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Simplify's Take
What believers are saying
- Klinedinst added over 21 attorneys in 2025, accelerating bench depth.
- July 2026 firmwide StrongSuit adoption improves litigation throughput and margins.
- Eight 2027 Best Lawyers honors across four offices strengthen recruiting and pricing.
What critics are saying
- Klinedinst's growth toward 100 attorneys depends on 2025-2026 lateral recruiting.
- CIPA website-tracking liability threatens marketing pages and client work immediately.
- Partner defections to AmLaw firms can hollow out Seattle and Las Vegas within 12 months.
What makes Klinedinst PC unique
- Seven West Coast offices let Klinedinst serve multi-state disputes locally.
- James D. Snyder co-chairs Klinedinst's AI practice and transactional group.
- USLAW Network ties Klinedinst into cross-border referrals and client conferences.
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Benefits
- Health Insurance
- Dental Insurance
- Vision Insurance
- 401(k) Company Match
- Paid Time Off
- Paid Holidays
- Life Insurance
- Disability Insurance
- Hybrid Work Options