Assistant Vice President Asset Manager

Who we are looking for

We are looking for Assistant Vice-President, Global Realty Services, Project Management Office and Asset Manager for Singapore, Malaysia and Brunei reporting directly to Vice-President – Global Realty Services, APAC ex. India.

You will responsible for leading and managing the APAC ex. India GRS Project Management Office, ensuring the successful execution of Facilities and Capital fit out/refurbishment/Life cycle projects delivery, and maintaining alignment with the organization's strategic goals including Global initiatives as well as leading the onsite CBRE Facilities Operations and Engineering team. In addition, this role is responsible for the Real Estate strategy under the remit, in collaboration with the Global Transaction Team.  This position plays a pivotal role in driving project efficiency, standardization, enforce governance framework and overall project management and facilities operational excellence within the organization.

This role must also be instrumental in managing challenging and ambiguity situations with stakeholders and other project members, with the ability to read the room, articulate key message across, and achieve the desired results.

What you will be responsible for

As a Global Realty Services you will:

Key Responsibilities

Program Management Office (PMO) – APAC (50%)

• APAC Project Portfolio Management:
  • Oversee the organization's project portfolio within the APAC region, actively participating in project intake, prioritization, and resource allocation decisions specific to APAC.
  • Partner and support the APAC Facilities team, fostering a culture of accountability, collaboration, and continuous improvement, in tandem with Global policies.
  • Develop and implement a visionary APAC PMO strategy that aligns with the organization's global strategic objectives.
  • Collaborate with APAC ex India GRS senior leadership to ensure that regional project initiatives align with the organization's long-term vision and global goals.

• Regional Project Governance:
  • Define and enforce project governance structures, processes, and standards within the APAC region, ensuring consistent adherence across all projects.
  • Establish and maintain project charters, roles, and responsibilities, and regularly review project governance for enhancements within APAC.

• Project Delivery Excellence:
  • Proactively monitor and assess project progress, budgets, and timelines within the APAC region, taking corrective actions when necessary to ensure successful project delivery.
  • Champion risk management practices specific to APAC projects and escalate issues to senior management as needed.

• Resource Management and Development:
  • Strategically allocate and optimize project resources within the APAC region, including project managers, business analysts, and other critical roles.
  • Foster a learning environment within the APAC Facilities, providing training and growth opportunities for team members based in APAC.

• Continuous Improvement Champion:
  • Continuously evaluate and enhance project management methodologies, processes, and tools within the APAC region to ensure best practices are followed.
  • Encourage a culture of innovation and continuous improvement within the APAC Facilities team and collaborate with other regions to share insights and best practices.

• Stakeholder Engagement:
  • Establish and maintain robust communication channels with stakeholders in the APAC region, ensuring transparency and alignment with project objectives.
  • Provide regular, concise project status updates and reports to keep APAC stakeholders informed.

Facilities and Asset Management (40%) 

• Lead and develop the onsite CBRE Facilities Team, supported by their APAC Alliance Director
• Review and approve facilities operating expense budget, forecasting, variance reporting and accrual management.
• Explore and implement efficient ways to improve facilities services through approved digitalization,
• Collaborate with other Asset Managers to maintain reporting, policies, physical security, EHS procedures and protocols.
• Lead and support local CBRE Facilities Manager in the respective sustainability efforts as a sponsor.
• Prepare and organize presentations and analytical reports for regular team meetings.
• Liaise with regional team leaders to organize monthly operation reports.

Data Analytics 

• Maintain department information library and support regional team leaders to ensure that folders structures are maintained.
• Provide support for property management and administration through research, filling, data entry and reporting of real estate information.

Transaction Management (10%) 

• Be the point of local GRS contact in site inspection, selection and support APAC ex India GRS VP in preparation of business case, with collaboration with the Global Transaction team
• Support the local lease administrative process

What we value

 These skills will help you succeed in this role 

• Critical thinking and maintain a growth mindset, comfortable to challenge the status-quo
• Proactiveness - Anticipating the needs of colleagues and stakeholder and eagerness to complete assigned duties. Results driven.
• Adaptability – Adapt and work effectively across a multitude of different situations;
• Independent learner and Resourcefulness – Eagerly explore new tools, technologies, and processes; quickly learn to use new technologies as they are introduced;
• Team Oriented – Collaborate in a team environment (both inhouse and external vendors/consultants; possess a sense of accountability and urgency in completing assignments in support of the team’s success
• Experience in preparation and presentation of Facilities and Real Estate business cases.

Education & Preferred Qualifications 

• Bachelor's degree in a related field (Project Management, Facilities, Real Estate, Business Administration, etc.). PMP certification is highly preferred.
• Minimum 5 years of work experience in Facilities Project Management, Real Estate in a MNC environment.
• Proven track record of successful project management leadership, with a minimum of 3 years’ experience in PMO.
• Proficiency in project management software and tools (e.g. Microsoft Project, Jira, Trello).
• Good understanding of basic accounting and financial principles.
• Excellent in understanding in the real estate cycle principles and its dynamics
• Experience working in a highly matrix and complex MNC organisation

 Additional requirements 

• Familiarity with operational resilience, business continuity, audit, and governance frameworks.

Work Requirement

• Normal office hours

About State Street

Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. We keep our clients at the heart of everything we do, and smart, engaged employees are essential to our continued success.

We are committed to fostering an environment where every employee feels valued and empowered to reach their full potential. As an essential partner in our shared success, you’ll benefit from inclusive development opportunities, flexible work-life support, paid volunteer days, and vibrant employee networks that keep you connected to what matters most. Join us in shaping the future.

As an Equal Opportunity Employer, we consider all qualified applicants for all positions without regard to race, creed, color, religion, national origin, ancestry, ethnicity, age, disability, genetic information, sex, sexual orientation, gender identity or expression, citizenship, marital status, domestic partnership or civil union status, familial status, military and veteran status, and other characteristics protected by applicable law.

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