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Mosaic Dental Collective

Doctor-led dental partnership with shared resources.

Practice Administrator

Clinical Support & Patient AdministrationConfirmed live in the last 24 hours
Full-timeBellevue, WA, USA

About the Job

Requirements

  • An associate’s degree is required; a bachelor’s degree in Healthcare Administration, Business, or a related field is preferred.
  • A minimum of 3–5+ years of dental practice management experience is required.
  • At least 2 years of regional or multi-site management experience is required; specialty dental experience is preferred.
  • Strong leadership, interpersonal, and conflict resolution skills are required.
  • A deep understanding of specialty dental workflows, terminology, and procedures is required.
  • Proficiency with dental practice management software such as Open Dental, WinOMS, Dentrix, or Eaglesoft, and analytics tools is required.
  • Strong financial, operational, and organizational skills are required.
  • Willingness and ability to travel to each practice weekly is required.

Responsibilities

  • Oversee day-to-day operations of multiple dental practices across the assigned region.
  • Ensure consistent implementation of company policies, clinical protocols, and operational standards.
  • Conduct regular site visits to assess performance, provide support, and identify areas for improvement.
  • Manage, mentor, and support practice managers and administrative leads at each location.
  • Lead recruitment, onboarding, and training of key staff.
  • Monitor staff performance metrics and facilitate performance reviews and coaching.
  • Foster a culture of accountability, professionalism, and service excellence.
  • Monitor and analyze key performance indicators across all practices.
  • Assist with budgeting, revenue cycle management, and expense control.
  • Identify and implement strategies to improve financial performance, patient flow, and operational efficiency.
  • Ensure a consistent, high-quality patient experience across all practices.
  • Work with clinical directors and providers to coordinate scheduling, treatment planning, and care delivery.
  • Address escalated patient issues in collaboration with local teams.
  • Ensure compliance with HIPAA, OSHA, state dental board regulations, and internal policies.
  • Conduct audits and inspections to identify gaps and implement corrective actions.
  • Support readiness for external audits, licensing, and accreditation processes.
  • Collaborate with marketing and business development teams to grow referral networks and the patient base.
  • Support integration of new specialty providers, services, or acquisitions in the region.
  • Identify market trends and competitive insights to support strategic planning.

Desired Qualifications

  • A bachelor’s degree in Healthcare Administration, Business, or a related field is preferred.
  • Experience in a specialty dental environment, such as oral surgery, periodontics, or endodontics, is preferred.

About the Company

Mosaic Dental Collective

Doctor-led dental partnership with shared resources.

Mosaic Dental Collective helps dental professionals run practices by forming a doctor-led network that offers support and governance. It works by member practices joining to access centralized services, training, purchasing power, marketing, and administrative support, funded by membership fees and shared dental services. It differentiates itself by being doctor-driven with formal participation in clinical decisions and governance, plus a focus on collaborative management and ongoing development. Its goal is to reduce clinician stress while enabling growth and maintaining high-quality patient care through a collaborative culture.

Company size
51-200
Company stage
Not listed
Total funding
Not listed
Headquarters
Vancouver, WA
Founded
2021

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