Practice Administrator
$85k - $95k+ 401(k) employer match
Mid, Senior
Bachelor's, Associate's
Bellevue, WA, USA
In PersonOn-site; weekly travel to each practice in the Greater Bellevue Area.
Medical, Clinical & VeterinaryClinical Support & Patient Administration
About the job
Requirements
- An associate’s degree is required; a bachelor’s degree in Healthcare Administration, Business, or a related field is preferred.
- A minimum of 3–5+ years of dental practice management experience is required.
- At least 2 years of regional or multi-site management experience is required; specialty dental experience is preferred.
- Strong leadership, interpersonal, and conflict resolution skills are required.
- A deep understanding of specialty dental workflows, terminology, and procedures is required.
- Proficiency with dental practice management software such as Open Dental, WinOMS, Dentrix, or Eaglesoft, and analytics tools is required.
- Strong financial, operational, and organizational skills are required.
- Willingness and ability to travel to each practice weekly is required.
Responsibilities
- Oversee day-to-day operations of multiple dental practices across the assigned region.
- Ensure consistent implementation of company policies, clinical protocols, and operational standards.
- Conduct regular site visits to assess performance, provide support, and identify areas for improvement.
- Manage, mentor, and support practice managers and administrative leads at each location.
- Lead recruitment, onboarding, and training of key staff.
- Monitor staff performance metrics and facilitate performance reviews and coaching.
- Foster a culture of accountability, professionalism, and service excellence.
- Monitor and analyze key performance indicators across all practices.
- Assist with budgeting, revenue cycle management, and expense control.
- Identify and implement strategies to improve financial performance, patient flow, and operational efficiency.
- Ensure a consistent, high-quality patient experience across all practices.
- Work with clinical directors and providers to coordinate scheduling, treatment planning, and care delivery.
- Address escalated patient issues in collaboration with local teams.
- Ensure compliance with HIPAA, OSHA, state dental board regulations, and internal policies.
- Conduct audits and inspections to identify gaps and implement corrective actions.
- Support readiness for external audits, licensing, and accreditation processes.
- Collaborate with marketing and business development teams to grow referral networks and the patient base.
- Support integration of new specialty providers, services, or acquisitions in the region.
- Identify market trends and competitive insights to support strategic planning.
Desired Qualifications
- A bachelor’s degree in Healthcare Administration, Business, or a related field is preferred.
- Experience in a specialty dental environment, such as oral surgery, periodontics, or endodontics, is preferred.
About the company
Mosaic Dental Collective is a doctor-led network that unites dental practices to share resources and governance. It provides practice support, centralized services, training, marketing, purchasing power, and administrative help to partner dentists. Revenue comes from collective dental services and membership fees, with clinicians participating in clinical decisions and governance. The goal is to reduce clinician stress, improve patient care, and create opportunities for growth and development within a collaborative, physician-led network.
Company Size
51-200
Company Stage
N/A
Total Funding
N/A
Headquarters
Vancouver, Washington
Founded
2021
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Simplify's Take
What believers are saying
- September 2, 2026 Denticon adoption strengthens centralized data and operations.
- December 2025 VideaHealth rollout increased treatment acceptance and radiograph confidence.
- July 2026 membership plans expand access and recurring patient acquisition channels.
What critics are saying
- Audax-backed expansion raises integration pressure across 55+ practices by late 2026.
- CanaryWhistle reports 300 WARN-linked layoffs effective October 30, 2026.
- Payer or referral disruption could damage doctor-led trust and stall acquisitions.
What makes Mosaic Dental Collective unique
- Doctor-led model preserves local clinical leadership across 55+ practices.
- Mosaic spans California, Washington, and Idaho with multi-specialty dentistry depth.
- Enterprise standardization through Denticon and VideaHealth improves network-wide consistency.
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Benefits
- Health Insurance
- Dental Insurance
- Vision Insurance
- Wellness Program
- 401(k) Retirement Plan
- 401(k) Company Match
- Paid Vacation
- Paid Holidays
- Flexible Work Hours
- Professional Development Budget
- Training Programs
- Conference Attendance Budget