Accounts Payable Specialist

At Signature Heating, Cooling, Plumbing & Electrical, our mission is simple: raise the standard for home service in New Mexico. We serve families across the Albuquerque area, and we’re proud of the culture we call Heart + Smart, built on doing what we say and standing behind our work. Now we’re focused on growth, with a plan to become a $40 to $60 million company. That kind of growth depends on accurate, reliable financials behind the scenes, and it creates real room for the people on our team to grow along with us. That’s where you come in.

This is a full time role, and it is not a data entry role. We need someone who does more than pay invoices. We need someone who reads them, questions them, and catches what others miss. If a price doesn’t match the PO, a vendor bills twice, a credit memo never shows up, or a number just doesn’t look right, you’re the person who notices and gets it fixed before it costs us money. Reporting to our Controller, you’ll process and verify invoices, assign expenses to the right departments and cost centers, work with vendors to resolve past due balances, reconcile monthly statements, and help keep our books clean and audit ready.

Responsibilities

• Pay vendors by monitoring discount opportunities, verifying federal ID numbers, scheduling, and preparing checks.
• Enter invoices and purchase orders into the accounting software in an accurate and timely manner.
• Work with department managers to ensure purchases are made to the correct department, account, and period.
• Resolve purchase orders, contracts, invoices, or payment discrepancies.
• Ensure credit is received for outstanding memos.
• Issue stop payments or purchase order amendments.
• Review invoices for appropriate documentation and approval prior to payment.
• Make correcting entries through JE adjustments as needed to ensure the accuracy of the financials.
• Prioritize invoices according to cash discount potential and payment terms.
• Process check requests in an accurate and timely manner.
• Respond to vendor inquiries.
• Meet month end close tasks by adhering to the month end close schedule.
• Maintain files and documentation thoroughly and accurately, in accordance with company policies and accepted accounting practices.
• Report sales tax by calculating requirements on paid invoices.
• Apply for NTTC certificates through the state of New Mexico as needed for equipment and material purchases.
• Reconcile monthly credit cards as assigned.
• Disburse petty cash by recording entries and verifying documentation.
• Participate in the month end inventory process to ensure the accuracy of Signature inventory.
• Maintain certificates of insurance and W9s on subcontractors.
• Provide COIs and W9s to customers on work provided as requested.
• Complete and submit credit applications as requested by vendors.
• Prepare end of year 1099s.

Qualifications

• Three years of Accounts Payable experience.
• Associate’s degree preferred.
• A keen eye for detail.
• Ability to prioritize and manage expectations.
• Able to adhere to strict deadlines.
• Ability to work independently and to determine tasks, prioritize duties, and set goals on your own.
• Comfortable making decisions that affect other people and financial resources.
• Ability to write letters and memos using appropriate grammar and spelling.
• Ability to communicate articulately and efficiently with others across the company.
• Commitment to maintaining current knowledge related to your work.
• Strong in communication, customer focus, dependability, interpersonal skills, organization, quality, and results orientation.

What We Offer:

• Full benefits package including medical, dental, and vision with low employee contributions.
• A 401(k) with company match to help you plan for the future.
• Paid time off and holidays so you can recharge and reset.
• Company-paid life and AD&D insurance, plus optional coverage for added peace of mind.
• Consistent weekly pay so you’re rewarded for your work without delay.
• Real growth opportunities with a company that invests in its employees and promotes from within.

Ready to Join Us?
At Signature, Heart + Smart means we do what we say and stand behind our work, and that applies to our numbers too. If you’re the person who spots the error everyone else overlooked and takes pride in getting the details right, we want to hear from you.

Apply today and help build the financial foundation for Signature’s next chapter of growth!