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LUXASIA

Luxury beauty brand-building and omnichannel solutions

Junior Accounts Payable Executive

Accounts Payable/ReceivableConfirmed live in the last 24 hours
Full-timeKuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia$3.5k - $4kHybrid

About the Job

Requirements

  • A diploma or degree in Accounting, Finance, Business Administration, or a related field is required.
  • A minimum of 3–5 years of working experience in accounts payable, cash flow management, and internal control is required.
  • Experience working with enterprise resource planning systems, preferably SAP, is required.
  • Proficiency in Microsoft Excel and reporting is required.
  • Strong analytical, organizational, and problem-solving skills are required.
  • Good communication skills and attention to detail in reporting and reconciliation are required.
  • Ability to work independently in a fast-paced retail environment and meet deadlines is required.

Responsibilities

  • Manage the full spectrum of accounts payable functions with the shared service team.
  • Provide general ledger account number, cost centre, customer code, and allocation promptly for non-purchase-order invoices to the shared service team.
  • Monitor and ensure compliance with three-way matching of invoices, purchase orders, and goods received notes.
  • Ensure invoices are processed on time, paid within credit terms, and compliant with the Purchasing Policy.
  • Ensure goods-purchased invoices and freight invoices are processed promptly.
  • Check staff claims against supporting documents and internal policies.
  • Ensure timely payment of tax installments, withholding tax, and service tax.
  • Manage accounts payable aging to prevent balances from being overdue by more than 30 days.
  • Reconcile accounts payable and creditors' statements.
  • Monitor outstanding purchase requisitions and purchase orders and follow up with brands.
  • Check that all documents have been submitted for Esker vendor creation.
  • Call back new vendors and confirm changes to vendor details.
  • Prepare a three-month monthly cash flow forecast.
  • Ensure sufficient cash flow and arrange borrowings when required.
  • Create fixed asset numbers accurately and under the correct fixed asset category in a timely manner.
  • Train new staff on Esker for staff claims and purchase requisition and purchase order creation.
  • Monitor and follow up on balance sheet items related to accounts payable, such as telephone deposits for boutiques.
  • Provide internal control information to headquarters, including payment and Esker approval matrices.
  • Conduct the yearly stock take at the warehouse.
  • Assist with internal and external audits and tax information requests, and answer related queries.
  • Maintain proper documentation and filing for finance records.
  • Roll forward data in SAP at year end.
  • Support month-end closing activities, including foreign exchange revaluation.
  • Prepare month-end journals for accruals and reclassification.
  • Run monthly depreciation after fixed assets and fixed asset write-offs or transfers have been recorded.
  • Prepare monthly accounts payable aging reports, fixed assets schedules, and treasury reports for Syrus submission.
  • Complete ad hoc assignments.

Desired Qualifications

  • Experience in the retail and fast-moving consumer goods industry is preferred.

About the Company

LUXASIA

Luxury beauty brand-building and omnichannel solutions

LUXASIA operates as an omnichannel beauty brand-builder in Asia Pacific. It helps luxury beauty brands enter markets and grow by delivering integrated services across luxury retail, online commerce, consumer marketing and analytics, and supply chain management. The company works with a broad portfolio of over 100 brands and has joint ventures with major players like LVMH, Revlon, Puig, Shiseido, and Orveon to extend its reach. Its platform combines on-the-ground retail presence with digital channels and data-driven marketing to manage every step of a brand’s growth in the region. LUXASIA differentiates itself through its scale (15 markets and 2700 employees), deep regional expertise, and a full-suite, end-to-end service offering under one roof. The company's goal is to help luxury brands successfully enter Asia Pacific and expand their market presence, while providing opportunities for its people to grow and contribute as part of a collaborative team.

Company size
501-1,000
Company stage
Not listed
Total funding
$6.9M
Headquarters
Singapore, Singapore
Founded
1986

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