Central Staffing Coordinator

Join our team as a Nighttime (sometimes Daytime), Full-Time, Central Staffing Coordinator, at INTEGRIS Health Baptist Staffing Office, in Oklahoma City, OK.

The schedule will be three 12 hours shifts per week from 8am to 8pm or 8pm to 8am (not a fixed/consistent schedule every week)

The Central Staffing Coordinator under the direction of the Clinical Resource Management leadership team is responsible for workforce resource management in and across clinical patient care units and inpatient settings. 

The Central Staffing Coordinator develops and executes a strategic staffing plan centered around unit census, acuity, and workforce matrices. Applies expert knowledge to help guide staffing decisions, ensuring that resources are consistently working at the top of their licensure. Collaborates effectively with front-line decision-makers to create and implement safe staffing solutions for patients at Integris Health. 

The Central Staffing Coordinator works closely in collaboration with facilities Manager on Call, Patient Logistics Center, and facility House Supervisor to help orchestrate effective delivery of patient care. 

Preferred Job Qualifications: 

• Associate in Healthcare Administration preferred
• Typing 40 wpm preferred 
• Kronos experience preferred
• 1 year experience in a hospital clinical setting, clerical experience and data entry experience preferred 

Required Qualifications:

• Must be able to communicate effectively in English 
• Medical Terminology preferred
• Strong preference for scheduling, timekeeping, or payroll experience in a fast-paced environment
• High School Diploma Required

INTEGRIS Health is an Equal Opportunity Employer. All applicants will receive consideration regardless of membership in any protected status as defined by applicable state or federal law, including protected veteran or disability status.

Responsibilities:

The Staffing Coordinator responsibilities include, but are not limited to, the following: 

• Collects census information from patient care areas and records on board sheets prior to the beginning of the oncoming shift 
• Communicates with nursing unit management, nursing staff, administrative supervisors, and /or staffing manager to evaluate staffing needs based on census and acuity 
• Continually assesses changes in patient care unit staffing needs and adjusts plan to provide distribution of nursing staff in areas of greatest need 
• Determines work assignments for float pool caregivers based upon rapidly-changing factors that influence staffing decisions, effectively assigning staff to areas within their designated skill sets to ensure safe care standards are met 
• Communicates oncoming staffing to patient care areas, including supplemental staff assignments and/or inability to fill vacancies * Collects and enters data daily for reports. 
• Responds to request for staff coverage, assesses area needs, and coordinates appropriate distribution of staff *Recruits additional staff for open shifts in accordance with organizational safe care standards, policies, and procedures 
• Monitors the day-to-day fluctuation in staff/census and adjust staff distribution as appropriate. 
• Ensures that work assignments are communicated to clinical staff in a timely manner
• Responsible for meeting budgetary, compliance, and patient safety guidelines 
• Monitors staff competency compliance 
• Manages multiple phone lines, sends and responds to text messages 
• Must be able to thrive in a fast-paced environment 
• Reviews information in (Epic –EHR) to evaluate staffing decisions and future staffing needs 
• Collaborates with Central Bed Planners to guide patient flow. 
• Interpret information in EHR and communication with Charge Nurses regarding patient acuity
• Must be able to de-escalate tense situations, objectively evaluate competing priorities and guide disagreements toward effective and timely fact-based resolution
• Responsible for documenting attendance occurrences
• Maintain/document scheduling changes (assess timeliness, quality, open shifts) 
• Mathematical computations to determine staffing ratios.