College of Fine Arts Dean's Office Student Front Desk Assistant

Job Posting Title:

College of Fine Arts Dean's Office Student Front Desk Assistant (Open to work study and non-work study)

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Hiring Department:

College of Fine Arts

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

10

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FLSA Status:

Non-Exempt from FLSA

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Dec 31, 2026

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

This position is limited to current students at the University of Texas at Austin.  This position is expected to cover the 2026 Fall semester with the opportunity to extend based on the availability of funding, work performance, and progress toward goals. Both Work-Study and non-Work-Study students are encouraged to apply.

Looking for availability during the following times: 

• Monday – Friday, 8 am - 12 pm, 1-5 pm.
• Shifts are flexible when arranged in advance with other student assistants and with the approval of the student employee supervisor.

Purpose:

The College of Fine Arts Dean’s Office is seeking a student assistant to support the Dean’s Office Front Desk for Fall 2026. Student Assistants will play a pivotal role in the daily operations of our college. They will be the first line-of-contact, welcoming and directing all visitors. In addition, this student position provides essential administrative support to the Dean’s Office. 

Responsibilities: 

• Serve as the front desk receptionist, greeting visitors and managing incoming calls for the Dean’s Office. 
• Perform general administrative duties such as filing, scanning, copying, labeling, and data entry. 
• Support event logistics, including setup, staffing, guest services, and document distribution. 
• Maintain office and kitchen supplies through regular inventory checks and restocking.
• Maintain event signage on bulletin boards around the DFA building.
• Other administrative tasks as assigned by Front Desk Administrative Associate.
• Other tasks as assigned by the Facilities Manager.

Required Qualifications:

• Must be a University of Texas at Austin student, enrolled for at least 6 credit hours.
• Must be authorized to work in the U.S.
• Ability to multitask and take initiative.
• Reliable and punctual work commitment.
• Strong communication skills.
• Demonstrated attention to detail.

Preferred Qualifications:

• Working knowledge of the College of Fine Arts departments and programs.
• Customer service experience.
• Interest for learning more about administration and marketing in the arts (no prior knowledge necessary).
• 1st or 2nd year student.
• College of Fine Arts student.

Working Conditions:

• Work performed in standard office conditions.
• Repetitive use of keyboard at a workstation.
• Occasional need to lift or move up to 25 lbs.

Career Competencies Gained:

• Communicate ideas clearly and professionally in both written and verbal formats with individuals inside and outside the college.
• Leverage existing digital technologies ethically and efficiently to solve problems, complete tasks, and accomplish goals.
• Demonstrate initiative, personal accountability, ability to learn from mistakes, and effective work habits.
• Knowledge and hands on experience with the planning, execution, and closing of event planning.
• Experience working in a university office setting.
   

Schedule Work Shift:

• 7-10 hours per week.
• Rehire eligible based on performance

Compensation: 

$12.00/hour. 

This position is not eligible for health insurance, resident tuition waivers, holiday pay, or vacation/sick-leave accrual. 

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Please make sure you meet all the required qualifications and you can perform all of the essential functions with or without a reasonable accommodation.

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Retirement Plan Eligibility:

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.