Livestock Office Assistant

Description

[Seasonal] Livestock Office Assistant

National Western | Denver, CO

About National Western

We are National Western—an organization rooted in more than 120 years of history and driven by a mission to strengthen American agriculture through education, youth development, and community connection. We are stewards of the Western way of life, grounded in the values of courage, pride, integrity, grit, and loyalty. Each January, we bring this mission to life through the legendary National Western Stock Show—one of the world’s premier Western lifestyle, rodeo, and livestock entertainment events—welcoming hundreds of thousands of guests from across the globe. Beyond the Stock Show, we operate The Legacy, a world-class, year-round destination for events, experiences, and cultural connection in the heart of Denver. We are more than an event—we are a brand that lives at the intersection of heritage and culture, shaping how Western lifestyle shows up in the modern world.

Position Summary

The Livestock Operations Office Assistant will work under the direction of the Executive Director of Agriculture Events and Competitions to complete various administrative and operational tasks. Typical tasks will include answering calls and checking voicemails, responding to emails, placing orders for show prizes and supplies, receiving/sending necessary shipments, managing entries and participant data, and processing DNA orders. Additional responsibilities may include assisting with the planning and coordination of upcoming shows and events, building exhibitor packets, and preparing necessary documentation (i.e., contracts, premium books, and announcements) as instructed. 

Reports to: Executive Director of Agriculture Events & Competitions

Duties & Responsibilities

Administrative Support

• Answer incoming calls, monitor voicemail messages, and respond to inquiries in a timely and professional manner.
• Manage and respond to departmental email communications.
• Maintain accurate participant, exhibitor, and livestock entry records and databases.
• Process DNA orders and related documentation.
• Prepare, organize, and distribute exhibitor packets and event materials.
• Draft, edit, and prepare correspondence, contracts, premium books, announcements, and other operational documents.
• Receive, process, and ship packages, supplies, and event-related materials.

Event and Show Operations Support

• Assist with planning, organizing, and coordinating livestock shows, auctions, and related events.
• Support exhibitor registration, entry processing, and participant communications.
• Order awards, show prizes, ribbons, and operational supplies.
• Coordinate logistics related to livestock events as assigned.
• Assist with on-site event operations before, during, and after livestock shows.
• Provide customer service to exhibitors, participants, judges, vendors, and guests.

Data Management and Reporting

• Maintain accurate records and ensure information is entered correctly into applicable systems.
• Track orders, shipments, entries, and participant information.
• Generate reports and provide administrative support for operational planning and decision-making.

Additional Responsibilities

• Support with the collection of livestock department time sheets and seasonal employee coordination during show.
• Assist with special projects and departmental initiatives as assigned.
• Support cross-functional teams in preparing for major events, including the National Western Stock Show.
• Perform other duties as assigned to support livestock operations.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Requirements

Required Qualifications

• Candidates must be available for early mornings, late nights, and weekends throughout the 16 days of Stock Show (January 9th-January 24th), with shifts up to 12 hours per day.
• High school diploma or equivalent required.
• One (1) year of administrative, office support, customer service, or related experience.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
• Excellent written and verbal communication skills.
• Ability to prioritize tasks and manage multiple projects simultaneously.
• Ability to work independently while contributing effectively as part of a team.

Preferred Qualifications

• Previous experience supporting livestock shows, auctions, agricultural events, or similar programs.
• Familiarity with livestock exhibition processes, entries, registrations, and event operations.
• Experience working with databases or registration management systems.

Working Conditions

 National Western Complex is a multi-purpose indoor and outdoor commercial and agricultural complex where dusty conditions and animals may exist. While performing the duties of this job, work is performed both indoors and outside in all weather conditions, including extreme cold, snow, wind, and rain, on varied surfaces. In this role, individuals will experience prolonged periods of sitting at a desk and working on a computer. Incumbent must be able to lift 15-25 pounds and access/navigate the National Western Complex in its entirety, with or without reasonable accommodation. 

Compensation & Benefits

• This is a seasonal, hourly position with a pay rate of $20/hour.
• Paid sick time is offered at the rate of 1 hour for every 30 hours worked.

Seasonal Position: This is a temporary seasonal position for the month of January with an anticipated end date of 01/24/2027. Employment may end earlier or be extended based on operational needs.

WSSA/NWSS is a drug & alcohol-free employer with a zero-tolerance drug policy, including marijuana.

WSSA/NWSS is an equal opportunity employer and values diversity.

All offers are contingent on the successful completion of a criminal background check. 

Job Posting Close Date

01/04/2027; open until filled