Junior Project Coordinator

Overview

Essen Health Care is the largest privately held, multispecialty medical group in New York, providing high-quality, compassionate care to some of the state’s most vulnerable and underserved residents.

Founded in 1999, we’ve grown from a single primary care office into a network of 50+ locations offering urgent care, primary care and specialty services, from women’s health to endocrinology and psychiatry. We also provide nursing home support, care management, and in-home care through our Essen House Calls program. Guided by a Population Health model, our team of 500+ providers deliver care in-person, at home, or via telehealth, ensuring patients get the support they need when and where they need it.

We’re looking for talented, motivated individuals to join our growing team. Whether you’re a medical provider, administrator, or operations professional, there’s a career here for you. Join us in making a real difference in the health of our community.

Job Summary

 The Junior Project Coordinator role at Essen Academics is essential for managing key functions that support our healthcare training, clinical rotations, and recruitment efforts, including:

Managing Clinical Rotations: Identifying new opportunities and overseeing existing partnerships with institutions like MRU, Bridgeport University, and Lehman University to ensure smooth operation and maintain strong relationships.

Supporting Preceptorships and Internships: Engaging providers for preceptorships and managing internship applications to attract and develop skilled healthcare talent for the organization.

Coordinating Certifications and Loan Repayment Programs: Managing programs like CASAC and promoting loan repayment options, which are important for staff retention and career growth.

Streamlining Administrative Tasks: Handling administrative duties such as managing the academics inbox, coordinating letters of recommendation, and responding to inquiries to ensure smooth operations and communication.

Supporting IMG Activities: Organizing webinars, info sessions, and celebrations for IMG matches to enhance recruitment efforts and promote a positive organizational culture.

In short, this role is critical for improving and maintaining the processes that support Essen Academics’ healthcare programs and workforce development. It will directly impact our ability to recruit, train, and retain skilled professionals, helping to drive the success of the organization. I have also attached a more in detail description of this role’s responsibilities.

Responsibilities

Other Responsibilities:

- CASAC Program:

i. Follow up regularly with program participants to ensure progress.

ii. Plan and coordinate the annual program (e.g., Fall 2025).

iii. Conduct research and coordinate certification programs based on department needs and external inquiries.

iv. Promote certifications through various marketing channels.

Loan Repayment Program (LRP):

- Provide information to individuals interested in the LRP.

- Collaborate with P&C to track and coordinate individuals interested in the program.

- Handle marketing for the LRP program, including intranet, mass emails through P&C, and social media outreach.

Letters of Recommendation (LOR):

- Facilitate the coordination of LORs between individuals and providers for nursing programs and IMG Match.

- Write letters of recommendation as needed.

- Upload completed LORs to appropriate systems.

Academics Inbox and Call Management:

- Manage the academics inbox, ensuring timely responses.

- Handle incoming calls efficiently, addressing queries or redirecting as needed.

IMG activities

- Coordinate Webinars, info sessions jointly with NYREACH

- Match Follow-Up:

i. Follow up annually with employees who have matched with the company.

ii. Coordinate celebrations for those who have successfully matched.

Qualifications

• Proven work experience as a Project Coordinator or similar role
• Experience in project Coordination, from conception to delivery
• An ability to prepare and interpret flowcharts, schedules and step-by-step action plans
• Solid organizational skills, including multitasking and time-management
• Strong client-facing and teamwork skills
• Strong working knowledge of Microsoft (Word, Excel, Power Point)
• Hands-on experience with project management tools
• BSc in Business Administration or related field

Pay Rate $20-$25/Hr

Equal Opportunity Employer

Essen Health care is proud to be an equal opportunity employer, and we seek candidates who desire to work in and serve an ethnically diverse population.

Compensation: 20 to 25 (USD)