Team Assistant

Job Description

In this role, you will be the organisational backbone of our team and contribute to creating a smooth and professional daily workflow. 
You will work closely with our team and our partners, coordinate internal and external meetings, take care of travel bookings and travel expense accounting.
The organisation of our company events is also the responsibility of the Team Assistant Department. You will be able to actively contribute to this and ensure unforgettable moments.
 

YOUR TASKS

• Be the friendly first point of contact by welcoming and supporting clients and guests and act as a point of contact for Team.
• Handle incoming and outgoing mail, manage email correspondence, and keep files and documents organised and accessible.
• Booking and coordinating business travel and managing travel expense reports and supporting the leadership team.
• Preparing and following up on meetings, including organising documents and presentations. 
• Coordinate calendars and schedule meetings, conferences, and events – including invitations, venue booking, catering, and technical setup.
• Check and process expense reports, support with incoming invoices, and assist on other finance-related topics. 
• Assist with office operations: order supplies, coordinate external suppliers, monitor deliveries and returns, and help ensure the office runs smoothly.
• Prepare IT equipment for new starters, manage hardware hand-outs and returns, in collaboration with the internal IT team.
• Actively contribute to internal projects and initiatives that strengthen collaboration and team culture.

Qualifications

WHAT WE EXPECT FROM YOU

• You have completed a commercial apprenticeship or have a solid educational background in business administration/tourism management, ideally complemented by subsequent professional experience in reception or secretarial roles.
• You are proficient in all MS Office applications, especially Excel and PowerPoint.
• You have a quick grasp of concepts.
• You work independently, can quickly integrate into new teams, and have a curiosity for new challenges.
• You demonstrate high accuracy and attention to detail.
• You are fluent in German and possess excellent proficiency in English.

Additional Information

YOUR BENEFITS

• Inspiring work environment with space for creativity and innovation 
• Dynamic, international, and highly motivated team with flat hierarchies and short decision-making processes
• A collegial, ambitious corporate culture with room for personal and professional development
• Regular employee development discussions
• Personalised training and career development opportunities in a growing organization
• Regular team events, such as team breakfasts, a summer festival, and a Christmas party
• Modern, centrally located office
• Competitive industry salaries, including an Bonus program
• Additional benefits, such as meal vouchers, a public transportation ticket, an Urban Sports Club subsidy, a dedicated training budget, and a company pension plan.

Ready to shape the future with us?

Become part of a team where your ambition meets endless opportunities. Discover what makes Analysys Mason unique and let’s create impact together – your next big career step starts with us.

We look forward to getting to know you and exploring how YOUR story could help write the next chapter of ours!

If we caught your interest and you would like to be part of our team, simply send us your CV.

We look forward to meeting you and listening to your ideas!