Administrative Assistant

We are banking at another level.

Choosing BDC as your employer means working in a healthy, inclusive, and skilled workplace that puts forward the best conditions to bring together unique teams where employees are empowered to act. It also means being at the centre of ambitious economic and financial projects to see further and to do things differently, to fuel the success of Canadian entrepreneurs.

Choosing BDC as your employer also means:

• Flexible and competitive benefits, including an Employee Savings and Investment Plan where BDC matches part of your voluntary contributions, a Defined Benefit Pension Plan, a $750 wellness and health care spending account, to name a few   

• In addition to paid vacation each year, five personal days, sick days as necessary, and our offices are closed from December 25 to January 1

• A hybrid work model that truly balances work and personal life

• Opportunities for learning, training and development, and much more... 

Explore the BDC Way in our Culture Book

POSITION OVERVIEW

BDC is the only bank dedicated exclusively to Canadian entrepreneurs.

We are looking for a highly organized and proactive Administrative Assistant to support our Information Technology teams, including Information Security and Infrastructure Services. You will coordinate administrative activities, meetings, executive agendas, documents and communications in a bilingual environment. Your work will help these teams operate effectively as they support the growth of Canadian businesses.

CHALLENGES TO BE MET

• Provide day-to-day administrative support to the Digital Products, Portfolio Management and Delivery, and Application Services teams.
• Process, organize and maintain documents related to departmental activities.
• Coordinate meetings, including scheduling, agenda preparation, meeting minutes, distribution of materials and follow-up on action items.
• Manage executive agendas and coordinate competing priorities and scheduling requirements, often within tight deadlines.
• Draft, edit, revise and translate memos, presentations and other business documents in French and English.
• Support the planning and implementation of internal communication channels and initiatives.
• Provide technical, administrative and logistical support for meetings and team activities.
• Support the onboarding and integration of new employees and consultants.
• Coordinate special administrative projects, as required.
• Provide backup and administrative support to other assistants, as needed.
• Contribute to an inclusive environment where people can be themselves at work.

WHAT WE ARE LOOKING FOR

• Diploma of Vocational Studies (DEP), Diploma of College Studies (DEC), or equivalent education in office administration, office automation technology or a related field.
• Minimum of 3 years of relevant experience in administrative support.
• Demonstrated experience managing executive agendas and calendars.
• Proficiency with Microsoft Office, including Microsoft Word, Microsoft Excel, Microsoft PowerPoint and Microsoft Outlook.
• Excellent organizational, time management and prioritization skills.
• Excellent oral and written communication skills in French and English.
• Ability to draft, edit, revise and translate business documents in French and English.
• Ability to manage multiple priorities and work within tight deadlines.
• Ability to work independently and adapt to changing priorities.
• Discretion, diplomacy and professionalism when handling administrative activities and information.

PREFERRED QUALIFICATIONS

• Administrative support experience in a corporate or public affairs environment.

Proudly one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers, we are committed to fostering a diverse, equitable, inclusive and accessible environment where all employees can thrive and feel empowered to bring their whole selves to work. If you require an accommodation to complete your application, please do not hesitate to contact us at [email protected].

While we appreciate all applications, we advise that only the candidates selected to participate in the recruitment process will be contacted.