Tatu City

Special Economic Zone for industrial development

Executive Assistant - Admissions & Marketing Support

Executive SupportConfirmed live in the last 24 hours

Full-timeTatu City, KenyaNo salary listed

About the Job

Requirements

A degree or higher is required.
A recognized secretarial or administrative qualification is beneficial but not essential.
At least four years of relevant experience supporting C-suite management is required.
Ability to manage time and meet deadlines is required.
Strong organizational skills and ability to multitask are required.
Excellent proficiency with office software, including Microsoft Word, Excel, and PowerPoint, is required.
Experience collating information and producing high-quality correspondence, reports, and presentations is required.
Ability to maintain integrity and discretion when handling confidential information is required.
Ability to complete a high volume of tasks and projects with little or no guidance is required.
A mature, pragmatic, and flexible approach, with strong commercial judgment, is required.
Ability to work both collaboratively and autonomously is required.
Exceptional written and verbal communication skills are required.
Good negotiation skills are required.
Good attention to detail and a rigorous, organized approach are required.
A hands-on approach and willingness to work in Kenya are required.
High energy, a results-oriented approach, a strong work ethic, and ability to work effectively under pressure are required.

Responsibilities

Log new enquiries in Salesforce within 24 hours, maintain accurate family records, and track families through each stage from enquiry to enrolment.
Ensure enquiries, applications, and visit requests receive timely follow-up; send acknowledgement emails, chase outstanding actions, and flag inactive families to the Head of Admissions and Marketing.
Coordinate family meetings, Tatu City visits, and admissions events, including scheduling, confirmations, reminders, welcome packs, and recording outcomes.
Administer the Sales Agent Referral Scheme by recording referrals from Rendeavour sales staff, tracking them through application and deposit, and preparing payment confirmations for each stage.
Maintain the admissions calendar, event RSVP lists, and Founding Family tracker.
Manage each family's application file by checking forms for completeness, requesting missing documents, and confirming receipt of application fees and deposits.
Assist with preparing and issuing standard admissions correspondence, including offer letters, acceptance forms, waiting list letters, and Founding Family confirmations, using approved templates.
Ensure each applicant file meets the school's admissions policy and Wellington College International standards before an offer is made, including references and safeguarding checks on prior schools.
Handle family and student data in line with the Kenya Data Protection Act 2019 and Rendeavour data protection procedures, working with the Group ICT and Data lead on consent, secure storage, and retention.
Maintain an audit trail of admissions decisions, offers, deposits, and correspondence for internal review or inspection.
Track Founding Family place caps, fee discount eligibility, and scholarship deadlines, and flag anything outside policy before it is communicated to families.

Desired Qualifications

A recognized secretarial or administrative qualification is beneficial but not essential.

Executive Assistant- Admissions & Marketing Support- Wellington College

Tatu City · Tatu City, Kenya · — · Posted 2026-10-26

Workplace: on_site

Description

Background

Wellington College International Kenya opens its doors in September 2028 in Tatu City as a leading co-educational day and boarding school for pupils aged 3–18 in Africa's No. 1 new city. The school will bring the distinctive ethos, heritage and academic excellence of Wellington College to East Africa, offering an education that nurtures both intellectual curiosity and strong personal character.

Designed for families in Kenya, across Africa, and around the world, Wellington College International Kenya provides an exceptional international education within a modern campus environment that combines outstanding facilities with a vibrant and supportive community.

Role Summary

Reporting directly to the Head of Marketing and Admissions, the Executive Assistant Admissions and Marketing is responsible for the efficient administration and coordination of the admissions process, ensuring timely follow-up of enquiries, accurate record management, compliance with admissions policies and data protection requirements and effective support for family engagement, events, documentation, enrolment activities and referral programmes.

Key Function

Administration and Follow-Up

Log all new enquiries in Salesforce within 24 hours, keep family records accurate and up to date and track each family through every stage from enquiry to enrolment.
Make sure every enquiry, application and visit request gets a timely follow-up. Send acknowledgement template emails, chase outstanding actions and flag families who have gone quiet to the Head of Admissions and Marketing.
Coordinate family meetings, Tatu City visits and admissions events. This covers scheduling, confirmations, reminders, welcome packs and recording outcomes afterwards.
Administer the Sales Agent Referral Scheme: record referrals from Rendeavour sales staff, track each one through application and deposit and prepare payment confirmations for the various stages.
Keep the admissions calendar, the event RSVP lists and the Founding Family tracker up to date.

Forms and Documentation

Manage the full application file for each family: check forms are complete, request missing documents (birth certificates, passports, school reports, references, medical forms) and confirm receipt of application fees and deposits.
Assist with the preparation and issue standard admissions correspondence, including offer letters, acceptance forms, waiting list letters and Founding Family confirmations, using approved templates.

Admissions Process Compliance

Make sure every applicant file meets the school’s admissions policy and the Wellington College International standards before an offer is made, including references and safeguarding checks on prior schools.
Handle all family and student data in line with the Kenya Data Protection Act 2019 and Rendeavour’s data protection procedures (working with the Group ICT and Data lead), covering consent, secure storage and retention.
Keep an audit trail of admissions decisions, offers, deposits and correspondence, ready for internal review or inspection.
Track Founding Family place caps, fee discount eligibility and scholarship deadlines, and flag anything that falls outside policy before it goes to families.

Requirements

SKILLS AND EXPERIENCE:

Qualified to degree level or above
Recognized secretarial or administrative qualification beneficial but not essential
Minimum 4 years relevant experience in supporting C-Suite management
Time management and ability to meet deadlines.
Strong organizational skills and ability to multitask.
Excellent usage of office software packages (MS Word, Excel, PowerPoint etc.).
Experience of collating information and producing high-quality correspondence, reports and presentations.

SOFT SKILLS:

Able to maintain a high level of integrity and discretion in handling confidential information.
Ability to complete a high volume of tasks and projects with little or no guidance.
Mature, pragmatic and flexible approach, strong commercial judgment.
Team player but comfortable working autonomously.
Exceptional written and verbal communication skills.
Good negotiation skills.
Good attention to detail.
Rigorous and organised approach.
Hands-on, ready to roll up the sleeves.

PERSONAL CHARACTERISTICS:

High energy.
Result-oriented.
Strong work ethic.
Ability to work effectively under pressure.
Desire to live and work in Kenya

Apply

Apply at Tatu City

About the Company

Tatu City

Special Economic Zone for industrial development

Tatu City develops Kenya’s first operational Special Economic Zone (SEZ) and a 5,000-acre mixed-use city created by Rendeavour. It provides infrastructure-ready plots and fully developed spaces across industrial, residential, office, and educational uses within an SEZ designed to ease permits and services for businesses, backed by international investors. It differentiates itself by offering a government-recognized SEZ plus a complete ecosystem—homes, offices, schools, and recreation—within one regulated, long-term project. Its goal is to accelerate Kenya’s economic growth by attracting investment and enabling companies to set up, hire people, and expand, aligned with Vision 2030.

Company size: 201-500
Company stage: Not listed
Total funding: Not listed
Headquarters: Nakuru, Kenya
Founded: 2008

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