Title: Budget Support Specialist
Location: Atlanta, GA
Schedule: Full-time, onsite Monday–Friday
Salary: $30.00–$35.00 per hour

KMRG, LLC (KMRG) is a federal services company that hires talented professionals to support Government agencies and the communities they serve. We are hiring a Budget Support Specialist to join our team and provide onsite financial and administrative support to the U.S. Attorney’s Office, Northern District of Georgia, in Atlanta, GA.

In this role, you will support the Administration Division by recording and adjusting financial obligations, reviewing invoices and payment requests, processing payments and reimbursements, maintaining financial records, and providing backup support for the office’s travel program.

This position is a strong fit for someone with Government accounting, budgeting, accounts-payable, or financial-management experience who is organized, detail-oriented, comfortable researching discrepancies, and able to manage sensitive financial information. Experience using the Department of Justice’s Unified Financial Management System is strongly preferred, but candidates with experience using other federal or state financial systems are also encouraged to apply.

Applications will be reviewed as they are received. Apply today!

RESPONSIBILITIES
Budget & Obligation Support

Receive obligating documents for expenses incurred by the District
Review obligation requests for accuracy, completeness, required documentation, and regulatory compliance
Confirm expenses are charged to appropriate appropriation, budget category, account classification, and funding code
Verify that sufficient funds are available before recording an obligation
Assist with assigning requisition numbers and prevent the issuance of duplicate numbers
Record one-time and recurring funding obligations in the Unified Financial Management System
Process litigation, non-litigation, expert-witness, and other funding requests
Make timely adjustments to obligations to maintain accurate and current fund balances
Monitor obligation-tracking procedures
Assist employees with completing requests for obligation

Invoice & Payment Processing

Prepare and process vouchers, invoices, claims, and other requests for payment
Review invoices for validity, mathematical accuracy, completeness, and required approvals
Verify that payment requests include the proper approving authority and receiving signature
Match invoices and payment requests to the applicable obligating documents
Confirm that funds have been properly obligated and remain available
Verify Federal Tax Identification Numbers, Social Security Numbers, and other required payee information
Select the appropriate payment method through the Unified Financial Management System
Schedule payments in accordance with Prompt Payment Act requirements
Help prevent late-payment interest penalties by processing payments within required timeframes
Research and resolve disputed invoices, payment questions, and missing information

Vendor Payment Support

Schedule electronic funds transfers, Treasury payments, and other authorized payment methods
Ensure payments are processed from original invoices or properly certified duplicate documents
Confirm that each payment has been properly reviewed and approved
Maintain accountability for payment documentation and related financial records
Communicate with vendors, attorneys, employees, and Government personnel to resolve discrepancies
Research missing, incomplete, or inconsistent payment information
Coordinate with Department of Justice and Executive Office for United States Attorneys personnel as needed
Notify financial-management staff when payment or documentation discrepancies are identified

Travel Program Support

Provide backup support to the Budget Officer, analysts, and financial technician for the travel program
Explain travel procedures, required forms, receipts, and supporting documentation to employees
Assist employees with interpreting and applying applicable travel regulations
Review travel authorizations for accuracy, completeness, and appropriate per diem rates
Analyze discrepancies and work directly with employees to reconcile travel documents
Review travel vouchers and confirm that required receipts and supporting records are included
Assign appropriate accounting and funding codes to travel documents
Enter travel-voucher information into the Unified Financial Management System
Verify travel entries for accuracy and consistency with the authorized obligation
Generate reports to confirm travel allocations and funding activity
Process travel vouchers for payment
Audit travel vouchers for compliance with applicable regulations, policies, and procedures

Financial Records Management

Develop and maintain an organized payment-file system for obligations, vouchers, and invoices
Track pending invoices and determine whether payments have already been issued
Research payment records to help prevent duplicate payments
Maintain files for open, pending, adjusted, and completed obligations
Purge or close files in accordance with approved procedures
Maintain electronic financial-management payment files under the Administration Division file plan
Recommend updates or improvements to financial filing and tracking practices
Maintain logs, manuals, publications, and other administrative reference materials
Protect financial, employee, vendor, and personally identifiable information

Reporting & Administrative Support

Develop and maintain working knowledge of the Unified Financial Management System
Prepare reports regarding financial obligations, payments, travel, and related activity
Research financial-system problems and take corrective action as appropriate
Identify routine and complex problems and develop workable solutions
Draft correspondence regarding bills, rebates, payments, and reimbursable agreements
Prepare memoranda, reports, and other fiscal or administrative documents
Respond to employee questions regarding established financial and administrative procedures
Use spreadsheets and databases to enter, revise, sort, calculate, retrieve, and report information
Review documents for proper format, spelling, grammar, punctuation, and accuracy
Use word-processing software to prepare correspondence and other written materials

REQUIRED BACKGROUND

Experience and expertise performing financial and administrative services (e.g., recording obligations, reviewing invoices, processing payments, maintaining financial records, and supporting travel vouchers)
Proficiency in Microsoft Office applications
Ability to use spreadsheets, databases, and word-processing software to enter, review, calculate, retrieve & report info
Ability to review financial docs for accuracy, completeness, required approvals, and compliance
Ability to research discrepancies and develop appropriate solutions
Ability to make responsible decisions on short notice and adapt to unexpected developments
Ability to maintain confidential information and records
Valid state driver’s license
Must live within the general geographic commuting radius of the USAO office
U.S. citizenship and ability to obtain favorable adjudication for the required background investigation

PREFERRED BACKGROUND

Experience using the Department of Justice Unified Financial Management System
Experience creating obligations, processing invoices, reconciling payments, or processing travel vouchers in UFMS
Experience using federal financial-management systems such as Momentum, Oracle Federal Financials, CGI Momentum, SAP, Delphi, Pegasys, or PRISM financial modules
Federal budget, accounting, accounts-payable, or financial-technician experience
Federal travel-program experience using systems such as ConcurGov, E2 Solutions, ETS2, GovTrip, or the Defense Travel System
State-government accounting, budgeting, or financial-management experience
Experience supporting a Department of Justice component, U.S. Attorney’s Office, or other federal agency

EDUCATION
One of the following is required:

Two-year degree in accounting

Four-year degree in finance, business, banking, economics, or a related field

LOCATION

75 Ted Turner Drive SW, Suite 600, Atlanta, GA 30303

TRAVEL

Travel within the Northern District of Georgia may be required
Occasional travel outside the District may be required
Travel must be authorized in advance by appropriate Government personnel

WORK HOURS

Full-time, Monday–Friday; 8:00 AM–4:30 PM; 8 working hours per day with a 30-minute lunch period

CLEARANCE

U.S. citizenship required as this position supports the U.S. federal government
Must be able to obtain favorable adjudication for the required background investigation
Government authorization is required before beginning work

CLIENT

Department of Justice

EMPLOYMENT CLASSIFICATION

Employment Classification Eligibility — Non-exempt

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KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.

Other Considerations. Applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.

KMRG

Budget Support Specialist

About the job

About the company