Epic Willow - Pharmacy

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Job Summary

Epic Willow Ambulatory (Retail Pharmacy)

Hybrid if local or fully remote if experienced/certified and not local

WIP - Epic Willow is Epic’s pharmacy information system, supporting medication management and pharmacy workflows across the hospital. The Willow Inpatient Analyst is responsible for configuring, maintaining, optimizing, and supporting Epic functionality related to inpatient medication ordering, verification, dispensing, administration, and medication-related clinical workflows. This role works closely with Pharmacy, Nursing, providers, and other IT teams to ensure safe, efficient medication processes, troubleshoot system issues, support upgrades and implementations, and maintain alignment with clinical and regulatory requirements.

IT Application Analyst-Associate is responsible for providing support for Epic and 3rd party applications used by supported departments. This includes implementation, support, maintenance, and optimization of applications, systems, and technologies. This position requires collaboration with other IT teams, leadership, and end users to ensure a cohesive, integrated product offering. This position will work with internal and external stakeholders to understand the operational needs, and then design, and implement solutions that meet those business requirements. Epic is the primary software vendor, but responsibility does include other software vendors. This position will foster a culture of excellence, innovation, and collaboration.

This posting is to reflect the following positions dedicated to the UMC Epic Team.

IT Application Analyst

Or

IT Clinical Applications Analyst
• RN License to practice professional nursing in the state of Texas required.

Job Specific Responsibilities

• Design, build, and test Epic and 3rd party applications for implementation, optimization, and ongoing support.
• Perform comprehensive testing for all designated applications, which encompasses documentation of testing progress, reporting, and resolving identified issues.
• Responsible for facilitating workflow design and validation in collaboration with end users.
• Assess and document workflows for assigned applications by interviewing/shadowing users.
• Determine areas for improvement and optimize workflows for existing applications ensuring that the design and build are completed successfully, clearly documented, and integration testing performed while leveraging best practices.
• Follow process methodologies, policies and procedures for software support and maintenance to ensure the integrity of electronic data.
• Recommend technology solutions that can improve the quality and efficiency of clinical and operational processes.
• Reacts quickly and appropriately to situations, such as anticipating needs, making informed decisions, and seizing opportunities.
• Responsible for coaching and mentoring junior members of the team.
• Completes assigned tasks per defined project scope, timelines, and budgets for implementations and may work on multiple implementations at any given time.
• Responsible for updating assigned requests and project tasks, and effectively communicate status updates.
• Report risks for projects or requests promptly to the appropriate team members and manager.
• Participate in coordinating installation of application changes following change control processes.
• Assess incoming incidents and work to resolve issues, or if unable to resolve, escalate appropriately.
• Utilize standard departmental process and tools to ensure Service Line Agreement (SLA) compliance.
• Participate in on‐call coverage responsibilities.
• Adjust work hours as necessary to accommodate scheduled/unscheduled downtimes and implementations.
• Perform other related duties and responsibilities as required or requested.

Education and Experience

• High School Diploma or GED (Bachelor’s highly recommended)
• Minimum of two (2) years recent experience in IT, healthcare, EHR development, and/or implementation
• Experience with Epic EHR preferred
• Knowledge of industry standard practices in application support function

Required Licensures/Certifications/Registrations

• Certification in the assigned (1) Epic Application is required within six (6) months of hire and within 2 attempts.
• ITIL certification preferred
• If the employee currently holds a clinical licensure or certification, the employee must maintain their licensure or certification in accordance with their respective state governing board. The employee holds complete responsibility for all activities, education, and training required to maintain their clinical licensure or certification.

Knowledge, Skills, and Abilities

• Ability to communicate effectively via verbal or written methods.
• Ability to interpret and complete technical assignments with minimal supervision and/or guidance.
• Interact professionally with a diverse group of end users, internal/external teams, and vendors.
• Knowledge of healthcare operations, workflows, policies, and regulations.
• Ability to work effectively in a fast-paced and dynamic environment.
• Possesses outstanding analytical and problem solving/resolution skills.
• Possess general knowledge and understanding of supported applications.
• Must be able to understand and redefine processes in order to effectively implement technology solutions.
• Must be detail oriented, well-organized, and demonstrate ownership for project success.
• Possesses excellent customer service qualities

Interaction with Other Departments and Other Relationships

• Internal: Requires interaction with all UMC departments, medical staff, technical personnel at TTUHSC and UMC Physicians, and future connect affiliates.
• External: Works with multiple vendors from a support perspective.

Physical Capabilities

• Work is of medium demand; walking, sitting, and standing most of the time while on duty.
• Occasional lifting of equipment is required.
• Adequate hand/eye coordination and fine motor skills required for typing.
• Talking and hearing is essential in dealing with co-workers and customers.

Environmental / Working Conditions

• Works is a well-lighted, heated, and ventilated building.
• Hours may vary to accommodate the needs of other departments or system maintenance.
• Many system management functions can only be performed during non-peak hours.
• Normal work hours are from 8:00am – 5:00 pm Monday – Friday.

UMC Health System provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

*Request for accommodations in the hire process should be directed to UMC Human Resources.​*