Executive Assistant

Are you an experienced EA with a proven track record of working in a busy and fast-paced environment and have strong organisational skills?

Overview

As part of our Executive Assistant team, you'll provide support across our Business Units, working with people at all levels.

This is a varied role that includes, diary management for seniors and arranging travel for our busy project teams – no two days look the same. You’ll be given the autonomy to manage your own workload whilst working collaboratively with fellow EAs on a range of tasks and providing cover when needed.

 
This is an office-based role with some flexibility to work from home.

What you'll be doing

• Provide strategic calendar management and time planning support for seniors. 

• Schedule complex meetings across multiple time zones.

• Coordinate internal meetings, which may include minute/action taking, supported by AI tools such as Copilot and Claude.

• Organise UK and overseas travel in line with our policy. 

• Organise conference attendance and associated travel arrangements.

• Liaise with our clients when arranging meetings, building a strong working relationship.

• Arrange tours of our facilities and be on hand to support client visits.

• Perform general administrative tasks such as pulling together expense reports and raising purchase orders.

• Process statements of work and obtain signatures for contracts.

• Manage the induction and onboarding process for new employees.

• Work with your line manager to ensure smooth running of the business, including coordinating cover during periods of leave.

What you'll need to succeed

• Relevant experience within a similar role.

• Experience supporting senior stakeholders in a fast-paced environment. Be able to multi-task.

• Proficiency in using MS365 and Microsoft Teams.

• Experience coordinating complex international travel.

• Comfortable using, or willing to learn, AI tools such as Copilot to support administrative tasks.

• Must be able to prioritise work effectively and communicate with key stakeholders regarding deadlines.

• Strong attention to detail and accuracy

• Complete reliability handling confidential, sometimes sensitive information.

• A proactive team player with a strong desire to muck in where required.

What we offer

• 25 days annual leave plus bank holidays (with the option to buy 10 more a year) 

• Company bonus (profit share)

• Flexible working patterns and hybrid working 

• Medical insurance, life assurance and group income protection

• Employee assistance programme and mental health support group

• Enhanced parental leave

• Sabbatical leave

• Travel insurance (business and leisure) 

• Generous company pension plan 

• Personalised career development and training plans

• Free breakfast and two-course lunch in the office every day

• Free onsite parking and we are close to public transport links

• A variety of events organised by our social committee, ranging from summer and Christmas parties to board game nights and socials at our own rooftop bar!